Deputy Clerk - Chesapeake GDC

Commonwealth of VA Careers; Chesapeake (VA); On-site; USD 37,000 - 45,000; Full time

Job summary

Commonwealth of VA Careers seeks a Deputy Clerk in Chesapeake General District Court to support high-volume court operations. The role focuses on preparing court documents, data-entry in the case management system, scheduling matters, and assisting judges, attorneys, and the public with tact and courtesy.

The successful candidate will have a High School diploma, data-entry and customer service skills, and strong organizational abilities with money handling experience preferred.

Qualifications

• High School diploma or equivalent required.
• Most competitive applicants will have considerable court, business, or office-related experience.
• Must be detail-oriented, have data-entry experience, be organized, and provide excellent customer service.
• Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management.
• Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software are required.
• Court experience and experience handling money preferred.

Responsibilities

• Prepare detailed court documents in accordance with established guidelines.
• Automated case management system data entry.
• Schedule matters for court and prepare correspondence.
• File court documents and daily docket preparation.
• Attend court sessions and assist judges, attorneys, and parties.
• Answer phones and assist customers at the counter.
• Assess and collect fines and court costs; receipting payments.
• Scan and process mail/correspondence; multitask as needed.

Skills

Data entry

Customer service

Communication skills

Time management

Office software

Personnel management

Court experience

Education

High School diploma or equivalent

Tools

Case management system

Job description

Title:Deputy Clerk

State Role Title:Salary Non-Specified

Hiring Range:$40,843

Location:Chesapeake General District Court

Agency Website:www.vacourts.gov

Recruitment Type: General Public - G

Additional Detail

Job Duties

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines. Ensures the court’s instructions are executed and legal documents are prepared with accuracy and in accordance with state and local policies. In addition, this Deputy Clerk will also be responsible for assisting Judges, attorneys, and all parties in a case both on the phone and in person with tact and courtesy.

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation, and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, collecting fines and court costs, scanning, processing mail/correspondence, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office-related experience. Must be detail-oriented, have data-entry experience, be organized, and provide excellent customer service.Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software are required. Court experience and experience handling money preferred.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: [e-mail]