Deputy City Clerk/Executive Assistant

City of Crystal River (FL); Crystal River (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

City of Crystal River (FL) seeks a Deputy City Clerk/Executive Assistant for a temporary position in City Hall. You will provide high-level administrative support to the City Manager and City Clerk, handle confidential information, and ensure timely operations.

Responsibilities include answering calls, preparing correspondence, maintaining files, arranging travel, performing accounting duties, updating the City website, and preparing meeting materials and minutes for various boards and

Qualifications

• High School Diploma or GED with a minimum two (2) years of related experience required.
• Two (2) year related degree and five (5) years of related experience preferred.

Responsibilities

• Provide administrative/secretarial support to City Manager and City Clerk, may assist Mayor and City Council.
• Answer telephone calls, prepare routine correspondence, maintain files, and arrange travel.
• Handle accounting duties including accounts payable, cellphone and software account management, and time entry.
• Update City/CRA website content and prepare electronic information for website and social media.
• Record minutes for City advisory boards and prepare agenda packets for meetings.
• Assist with budget development for the Mayor/Council, CRA, non-departmental, and related offices.
• Provide meeting support to City boards and commissions and compile departmental activity reports.
• Support local municipal elections processes and records management duties.

Education

High School Diploma or GED

Two-year related degree preferred

Tools

Office software

Job description

Deputy City Clerk/Executive Assistant in Temporary City of Crystal River City Hall, FL

Location

Temporary City of Crystal River City Hall, FL

Highly responsible administrative support work in a fast-paced office of the City Manager and City Clerk. Assisting with the day-to-day business operations in a well-organized and timely manner.

Examples of Duties

• Works in a highly dynamic office, reporting to the City Clerk; provides administrative/secretarial assistance to the City Manager, City Clerk, and may also assist the Mayor and the City Council, as directed, including handling confidential and sensitive information.


• Answers incoming phone calls, prepares routine correspondence, maintains files, and makes travel arrangements.


• Various accounting duties, including accounts payable, cellphone and software account management and time entry.


• Updates materials and activities on the City and CRA website as required. Prepares electronic information for the City website and social media accounts.


• Answers questions from members of the public related to City operations and facilities.


• Serves as the City Clerk in the absence of the City Clerk; this will entail evening hours and the preparation of formal meeting minutes.


• Responsible for recording and preparing minutes for various City advisory boards; this may entail evening hours.


• Assists with the preparation of the agenda packets for CRA and Council meetings.


• Coordinates development of the annual budget for the Office of the Mayor and Council, CRA, non-departmental, Law Enforcement contract and the Office of the City Manager.


• Provides administrative support and other meeting support to City boards and commissions.


• Compiles summary reports on departmental activities and city services.


• Performs other duties as needed to support the City Clerk's office including assisting with the local municipal elections process, records management duties and procurement related items.

Typical Qualifications

• High School Diploma or general education degree (GED) with a minimum two (2) years of related experience required.


• Two (2) year related degree and five (5) years of related experience preferred.

Supplemental Information

Valid Florida Driver’s License
Possession of or willingness to obtain a Florida Notary Commission.