Deputy City Clerk

Flippa.com; Marietta (GA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative assistant to support the City Clerk with various tasks including legislative administration and records management. This role involves attending City Council meetings, preparing official documents, and ensuring effective communication with city officials and the public. The ideal candidate will possess strong verbal and written communication skills, along with proficiency in MS Office. If you're looking to make a meaningful impact in local governance and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 4 years advanced level administrative experience preferred.
• Ability to obtain Municipal Clerk certification within 3 years.

Responsibilities

• Assist City Clerk with administrative and technical tasks.
• Maintain official city documents and prepare meeting agendas.

Skills

Verbal Communication

Written Communication

Records Management

Public Administration Knowledge

Business Math Skills

Education

Associate's Degree in Public Administration

Tools

MS Office Suite

Legistar

Job description

Rate of Pay: $19.82 - $22.51
Status: Open Until Filled


This position assists the City Clerk with a variety of administrative, technical, and analytical tasks, including legislative administration, records management, elections, and agenda preparation, and performs the City Clerk's duties in their absence.Coordinates all assigned meetings by ensuring all council, city/BLW personnel, citizens have necessary documents to participate in the meetings.

• Attends all City Council meetings as assigned by the City Clerk.
• Prepares approved documents to be executed by the Mayor, City Clerk and City attorney.
• Maintains official city documents, including ordinances, resolutions, contracts, and meeting minutes.
• Assists the City Clerk in compiling and distributing City Council and Board of Lights & Water (BLW) meeting agendas and minutes.
• Assembles amendments to the City Code and Charter on a monthly basis for codification.
• Performs document retrieval of City records as requested by city officials/employees, and the public. Responds to public requests for information.
• Serves as the help desk assistant for the Legistar document tracking system for City/BLW employees and officials. Responsible for assuring that the application is updated as needed.
• Answers multiple phone lines, providing information, handling complaints and taking messages.
• Provides notarization of official documents as needed.
• Assists the City Clerk with general and special elections.
• Performs City Clerk duties in her absence as designated by the City Clerk, City Manager, and/or City Council.
• Supervises other staff members in the absence of the City Clerk.
• Performs other related duties as assigned.

Preferred Qualifications:

• An Associate'sdegree with course work in Public Administration, government, or related field and 4 years advanced level administrative experience or an equivalent combination of education and experience.
• Must have excellent verbal and written communication skills including knowledge and skill in taking dictation and composing grammatically correct sentences from meetings and understanding and applying governmental, legal, financial and procedural terminology used in City Council meetings.
• Excellent PC skills including skill using MS Office Suite including Microsoft Word, Outlook and Excel applications. Ability to learn Legistar program and be able to teach to end-users.
• Ability to obtain Municipal Clerk certification within the first three years of employment.
• Must have excellent skills in electronic and hard copy records management.
• Ability to use maps and other reference materials.
• Must obtain Notary Public certification within working test period.
• Must have good business math skills.

Additional Desired Qualifications:

• Ability to accurately transcribe City Council and BLW Board meeting minutes, as needed.
• Ability to maintain ordinance, resolutions, deeds, and contracts, and process documents for execution by the Mayor, City Manager, and handle distributions and records for same.
• Experience for processing City Code updates, generating lien documents for properties delinquent in utility payments, and filing documents related to annexations and de-annexations with the appropriate agencies.

Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.