DEPUTY CITY CLERK

City of Commerce; Los Angeles (CA); In loco; USD 85.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health benefits

Vision coverage

Dental coverage

Life insurance

Disability insurance

Retirement plan

Deferred compensation

EAP

Holidays

Descrizione del lavoro

The City of Commerce, City Clerk’s Office, seeks an experienced administrator to support records management, council procedures, and municipal elections. You will assist in preserving official records, preparing agendas, minutes, and notices, and ensure compliance with open meeting and public records laws.

Under general direction, you will provide technical support to departments and the public, maintain confidential records, and may supervise staff.

Competenze

• Associate’s degree in Public Administration, Business Administration, Political Science or a related field.
• Four (4) years of increasingly responsible administrative, clerical, and technical experience in a City Clerk’s Office or related public sector environment.

Mansioni

• Assist in the administration and operation of the City Clerk’s Office and perform duties in the City Clerk's absence.
• Maintain official City records, legislative documents, contracts, ordinances, and municipal archives per laws and retention rules.
• Coordinate agenda packets, notices, documentation, and materials for City Council and boards.
• Attend meetings, record proceedings, transcribe minutes, and maintain actions.
• Ensure compliance with federal, state, and local laws including open meeting and records acts.
• Prepare, review, and distribute official documents and notices to staff and the public.
• Provide information to staff, officials, agencies, and public about City Clerk programs.
• Establish and manage record-keeping systems and protect confidentiality.

Conoscenze

Public administration

Records management

Legislative processes

Public meetings support

Formazione

Associate’s degree in Public Administration, Business Administration, Political Science or related field

Descrizione del lavoro

• FILING DEADLINE: THURSDAY, NOVEMBER 5, 2026 or until we receive 50 applications whichever occurs first.
  

THE POSITION

• FILING DEADLINE: THURSDAY, NOVEMBER 5, 2026 or until we receive 50 applications whichever occurs first.
  

Under general direction of the City Clerk, performs a variety of complex administrative, technical, and statutory duties in support of the City Clerk's Office. Assists in the management and preservation of official City records, legislative documents, and municipal archives; coordinates activities related to City Council meetings, agendas, minutes, ordinances, and resolutions; assists in the administration and conduct of municipal elections; and ensures compliance with applicable federal, state, and local laws, including open meeting and public records requirements. Provides technical support to City departments and the public regarding City Clerk functions and serves in the absence of the City Clerk as assigned.

EXAMPLE OF DUTIES

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Assists in the administration and operation of the City Clerk’s Office and performs the duties of the City Clerk in the absence of the City Clerk as assigned.
• Assists in maintaining and preserving official City records, legislative documents, contracts, ordinances, resolutions, agreements, and municipal archives in accordance with applicable laws, regulations, and records retention requirements.
• Coordinates, prepares, compiles, reviews, and distributes City Council, Successor Agency, and other assigned board and commission agenda packets, public meeting notices, supporting documentation, and related materials.
• Attends City Council, board, commission, and other public meetings as assigned; records proceeding and prepares, transcribes, and maintains official minutes and actions.
• Assists in ensuring compliance with applicable federal, state, and local laws, including Ralph M. Brown Act, California Public Records Act, Political Reform Act, and other regulations governing City Clerk operations.
• Prepares, reviews, processes, and distributes correspondence, reports, contracts, legal notices, public notices, proclamations, resolutions, ordinances, and other official City documents.
• Provides information and assistance to City staff, elected officials, public agencies, and the public regarding City Clerk programs, policies, procedures, records, and municipal processes.
• Assists in establishing record keeping systems including files and other storage or retrieval system; ensures the absolute confidentiality of all records and information.
• May supervise lower-level support staff.
• Performs related duties as assigned.

Minimum Qualifications

Education and Experience:

Associate’s degree from an accredited college or university in Public Administration, Business Administration, Political Science or a related field;
AND
Four (4) years of increasingly responsible administrative, clerical, and technical experience in a City Clerk’s Office, municipal or county government agency, or related public sector environment, including experience supporting public meetings, records management, legislative processes, elections, or public records requests.

Special Requirements

LICENSES, CERTIFICATES AND SPECIAL REQUIREMENTS

Required Licenses Or Certifications

Must possess a valid California driver's license and safe driving record.
Notary Public certification is required within six (6) months of hire.

Benefit Summary For City Of Commerce Full-Time Employees

The following information is a brief description of benefits available for full-time employees.

Health Benefits

City paid Medical up to a cap of the monthly premium for employees and eligible dependents. Employees may choose from the following insurance plans:

• Anthem Blue Cross Select HMO
• Anthem Blue Cross Traditional HMO
• Blue Shield Access+ HMO
• Blue Shield Trio HMO
• Health Net Salud y Mas HMO
• Kaiser Permanente HMO
• UnitedHealthcare Signature Value Alliance HMO
• UnitedHealthcare Signature Value Harmony HMO
• PERS Gold PPO
• PERS Platinum PPO

Vision Coverage Provided by VSP (Vision Service Provider)

The City pays 100% of the monthly premium for employees and eligible dependents. This benefit includes one eye exam, one pair of lenses and a one-year supply of contact lenses per year.

Dental Coverage Provided by UMR

The City pays 100% of the monthly premium for employees and eligible dependents. The maximum benefit per calendar year per covered person is $4,000. The lifetime maximum benefit for orthodontic expenses per covered person is $4,000.

Life Insurance

The City pays Basic Life Insurance coverage for active full-time employees equal to the employee’s annual earnings to a maximum of $150,000.

Short-Term Disability Insurance

The City pays for Group Short Term Disability Insurance through Standard Insurance Company for active full-time employees for a weekly benefit of 66.67% up to a maximum weekly benefit of $2,900. The benefit has a waiting period of 29 days, and a maximum benefit period of 180 days.

Long-Term Disability Insurance

The City pays for Group Long Term Disability Insurance through Standard Insurance Company for active full-time employees for a weekly benefit of 66.67% up to a maximum weekly benefit of $13,000. The benefit has a waiting period of 180 days, and a maximum benefit period determined by the employee’s age when disability begins.

Public Employees’ Retirement System (PERS) Retirement Benefit

Effective July 1, 2025, new CalPERS employee members will be eligible to enroll in the City's 2% @ 62 CalPERS "PEPRA" Retirement formula and will contribute 50% of the total normal cost rate as defined by CalPERS. The employee contribution is currently 9%. A new CalPERS member is defined as an employee who is not a member of CalPERS or is a former CalPERS member who has been out of CalPERS for six (6) months or more.
Effective July 1, 2015 "Classic" CalPERS employee members will be eligible to enroll in the City's 2% @ 55 CalPERS Retirement formula and will contribute a 7% employee contribution towards CalPERS Defined Benefit Pension Plan.
See the CalPERS Retirement Plan booklet or visit their website at www.calpers.ca.gov for more detailed and valuable plan information, including a retirement benefit calculator.

Deferred Compensation

The City contributes $25 per pay period and shall match an employee’s deferred compensation contribution in an amount not to exceed 3% of the employee’s gross salary contribution per pay period.

Employee Assistance Program (EAP)

The City pays 100% of the monthly premium for the Employee Assistance Program (EAP) through Standard Insurance Company’s Health Advocates for all City employees and their eligible dependents and household members. Service is available 24 hours a day, 7 days a week and includes up to six counseling sessions per issue. EAP is available by phone at [phone] and on-line at www.healthadvocate.com/standard6

Easy Eight Trip Reduction Program

Employees are eligible to participate in the Easy Eight Trip Reduction Program. Employees who carpool eight (8) days in a month are eligible to receive $25 per month for ridesharing / carpooling.

Additional Benefits

• 11 paid annual holidays
• The City offers pre-tax flexible spending accounts (FSA) through The Advantage Group. The Healthcare FSA maximum contribution is up to $3,400 each per year. The Dependent Care FSA maximum is up to $7,500 per year. Commuter pre-tax benefit elections plans are also available.
• Credit Union: City employees are eligible to join the F&A Federal Credit Union
• Generous Vacation, Sick Leave, Personal Leave, and Flexible Leave, including Birthday Holiday
• The City participates in the federal Social Security program
• Optional insurance plans through Colonial and Aflac. These plans are available to employees at employee’s own cost