Deputy Chief of Staff

No Labels; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

A prominent political organization in Washington, D.C. is seeking an experienced Project Manager to coordinate multiple projects and enhance communication across teams. The ideal candidate will have over 8 years of project management and scheduling experience, with a strong understanding of U.S. politics. Responsibilities include managing timelines, cultivating relationships, and ensuring project success. This full-time role offers a competitive compensation based on experience.

Qualifications

• 8+ years of project or operations management experience.
• 8+ years of scheduling or coordination experience.
• Strong attention to detail and multi-tasking skills.
• Demonstrated strong attention to detail and multi-tasking skills.
• Excellent written and oral communication abilities.

Responsibilities

• Serve as an external and internal facing key point of contact for the organization.
• Ensure relevant teams are kept informed about stakeholder sentiment.
• Work closely with the digital team to articulate membership benefits.
• Maintain and analyze data in the CRM to identify trends and gaps.
• Articulate and promote membership benefits with the digital team.
• Plan and coordinate events, track registration and attendance.
• Deliver project updates in executive meetings and coordinate with the Scheduler and Executive Team.
• Manage project timelines and remove roadblocks to meet deadlines.
• Keep Project Tracker current and improve implementation efficiency.
• Manage large mailings and data entry with meticulous records.

Skills

Project management

Scheduling

Coordinating

Relationship management

Communication skills

Attention to detail

Multi-tasking

Business development

Stakeholder engagement

Persuasion and influencing

Professionalism and customer focus

CRM systems

Microsoft Office Suite

Tools

Microsoft Office Suite

CRM systems

Job description

The ideal candidate is someone with a strong project management, scheduling, and coordinating background. They thrive in circumstances where they manage many moving pieces to bring them together in a well-orchestrated project deployment. Organized, self-driven, and accountable are three words people describe them, since they stop at nothing to ensure success from start to finish. They are entrepreneurs at heart and have a strong understanding of how political organizations operate. The ideal candidate embodies a resourceful and proactive work ethic, demonstrates strong oral and written communication skills, and has a keen eye for detail. The right candidate has a strong awareness of U.S. politics and an understanding of the political system, preferably with a background in political fundraising or advance teams. This person lives to build and nurture relationships through trust and collaborative communication.

Duties & Responsibilities

• Serve as an external and internal facing key point of contact for the organization.
• Ensure relevant teams and colleagues are kept informed about stakeholder sentiment on political developments, topical themes, and feedback on materials.
• Connect with existing citizen members and cultivate new relationships.
• Work with the wider team to maintain the organization’s CRM system, building data that is useful and provides relevant insights to analyze trends and identify gaps as well as ensuring best practice, contact management and lead tracking.
• Work closely with the digital team to better articulate the full benefits of membership and ensure that communications to members are delivered in an effective way that responds to members’ needs.
• Contribute to online and in-person event organization, identify relevant guests from target lists and track member registration and attendance as a measures of participation and engagement.
• Contribute to team meetings.
• Responsible for project timelines and delivery.
• Remove all roadblocks preventing projects from meeting their target completion dates.
• Coordinate and schedule project check-ins.
• Deliver project updates during daily and weekly executive team meetings.
• Work alongside Scheduler and Executive Team to ensure CEO is involved in projects accordingly.
• Schedule and coordinate events related to projects.
• Keep projects updated in Project Tracker.
• Identify and remediate areas of project implementation inefficiencies.
• Manage large emails and mailings.
• Manage contacts, data entry, and database functions, keeping meticulous records on prospects and citizens.
• Prepare briefings for No Labels leaders and surrogates including members of Congress.
• Work with event hosts to create, promote, and manage virtual and in-person recruitment events of all sizes.

Qualifications

• 8+ years of project or operations management experience
• 8+ years of scheduling or coordination experience
• Able to manage multiple projects and teams at once
• Strongly motivated by the mission of No Labels
• Demonstrated strong attention to detail and multi-tasking skills
• Ability to meet competing deadlines while managing multiple projects
• Successful track record of business development or relationship management, preferably within the U.S. political system or other service-based industries.
• Exceptional written and oral communication skills; an empathetic listener and a confident speaker with excellent persuasion and influencing skills.
• Comfortable building relationships with people at all levels of seniority
• Professional, personable, and customer-focused.
• Highly effective organizational skills and a strong work ethic, with the ability to manage and prioritize a varied workload, working independently and alongside others.
• Highly analytical with the ability to develop pipelines through strategic and targeted planning.
• Experience with database/Customer Relationship Management systems and Microsoft Office Suite.

This is a full-time salaried position in Washington, D.C. Compensation is commensurate with experience.