Deputy Chief of Staff

Phusion Projects; Chicago (IL); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Disability insurance

Parental leave

Employee assistance program

Commuter & transit

Paid holidays

Paid time off

401(k)

Job summary

Phusion Projects in Chicago, IL is seeking a Deputy Chief of Staff to partner with the Global Chief of Staff, translating strategy into action and guiding cross‑functional initiatives across the organization.

You will manage high‑priority projects, prepare executive materials, and support leadership in accelerating Four Loko growth and launches of new brands, all while maintaining discretion, executive presence, and rigorous operational standards in a fast‑paced environment.

Qualifications

• 2+ years of experience in consulting, business strategy, executive operations, communications, policy, investment, or related field.
• Strong execution mindset to manage complex initiatives and deliver outcomes.
• Excellent written and verbal communication with executive-level polish.
• Entrepreneurial, proactive, self-starter mindset.
• Ability to operate in fast-paced, ambiguous environments.

Responsibilities

• Partner with the Chief of Staff to execute executive priorities.
• Support CEOs and leadership in advancing initiatives and alignment.
• Lead high-priority projects and cross-functional initiatives.
• Coordinate timelines, deliverables, and communications across teams.
• Prepare executive-level presentations, reports, and updates.
• Analyze data and market trends to inform decisions.

Skills

Executive operations

Strategic thinking

Communications

Cross-functional collaboration

Analytical mindset

Tools

PowerPoint

Excel

Job description

PHUSION PROJECTS: Established in 2005, Phusion Projects is a global alcoholic beverage company with presence in over 40 countries, employing 250+ worldwide and housing a portfolio of brands, including but not limited to, Four Loko, Four Loko PREGAME, Four Loko Remix, Overtime, Basic Vodka, Basico Tequila, and Earthquake.

CULTURE: Innovation and disruption are in the DNA at Phusion. We understand drinkers as category agnostic and we pursue flavor, brand, and functional benefits above all else. We’re always looking to push boundaries within our current product portfolio and partnerships, and that mindset flows through our company culture.

SUMMARY: The Deputy Chief of Staff serves as a trusted partner to the Global Chief of Staff, providing strategic, operational, and administrative support to ensure executive priorities and company initiatives are executed effectively. Reporting directly to the Global Chief of Staff, this role helps drive cross-functional alignment, manages high-priority projects (e.g., identifying and supporting Four Loko growth opportunities, supporting launch plan development for new brands), and ensures seamless coordination between executive leadership and the broader organization.

This is a highly visible role requiring exceptional judgment, operational rigor, discretion, and the ability to manage competing priorities in a fast-paced environment. The Deputy Chief of Staff is a proactive problem solver with strong executive presence and communication skills. This individual plays a critical role in translating strategy into action, advancing key initiatives, and supporting both short-term execution and long-term organizational effectiveness.

RESPONSIBILITIES:

• Partner closely with the Chief of Staff to support the execution of executive priorities and company strategic plans.
• Support the Chief of Staff, CEOs, COO, and executive leadership team in advancing key initiatives and ensuring alignment with organizational goals.
• Lead high-priority projects and cross-functional initiatives from planning through execution.
• Coordinate project timelines, deliverables, and communications across teams, escalating risks or delays.
• Assist in managing executive workflows, including preparation for meetings, follow-ups, and tracking action items.
• Prepare executive-level presentations, reports, briefings, and updates.
• Analyze data, market trends, and operational performance to provide insights that inform decision-making.
• Serve as a liaison between executive leadership and departments to ensure effective communication, coordination, and accountability.
• Identify opportunities to improve processes, enhance efficiency, and support scalable operations.
• Support organizational change initiatives by coordinating communications, tracking progress, and mitigating implementation challenges.
• Help develop and maintain systems, processes, and tools that drive operational excellence across the organization.

QUALIFICATIONS:

• 2+ years of relevant experience in consulting, business strategy, executive operations, communications, policy, investment, or a related field; CPG experience preferred.
• Strong execution mindset with demonstrated ability to manage complex initiatives and deliver measurable outcomes.
• Exceptional organizational skills and attention to detail.
• Collaborative working style with the ability to build relationships.
• Ability to operate effectively in a fast-paced, ambiguous environment while managing multiple priorities.
• Excellent written and verbal communication skills with executive-level polish.
• Entrepreneurial, proactive, and self-starter mindset.
• Understanding of global business dynamics and cross-functional operations.

COMPENSATION:

The base pay range for this role is $125,000 - $165,000 per year.

The range listed is dependent on job-related, non-discriminatory factors such as experience, education, and skills. This position is also eligible for bonus awards and a cell phone allowance.

You may be eligible for the following competitive benefits: medical, dental, vision, life, accident & disability, parental leave, employee assistance program, commuter & transit, paid holidays, paid time off, and 401(k).

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Discretion – Handling highly confidential matters with professionalism.
• Strategic and operational excellence – Balancing high-level thinking with meticulous execution.
• Executive presence – Synthesizing complex information for high-stakes decision-making.
• Emotional intelligence and leadership – Inspiring trust, influencing stakeholders, and fostering collaboration.
• Mentorship and growth mindset – Welcoming mentorship while also mentoring others.

Phusion Projects is an equal opportunity employer. Phusion recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status and other protected status, as required by applicable law.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.