Deputy Chief Court Administrator I - Honolulu, Oahu

Hawai`i State Judiciary; Honolulu (HI); On-site; USD 90,000 - 120,000; Full time

Job summary

Hawaiʻi State Judiciary seeks a Deputy Chief Court Administrator I for the First Circuit on Oahu to oversee Fiscal Management, Project Management, and Facilities Management and to coordinate related operations.

The role requires bachelor’s degree and substantial administrative experience; duties include staff oversight, project coordination, and may include acting as Chief Court Administrator in their absence.

Qualifications

• Bachelor’s degree from an accredited four-year college or university.
• Substitution: Master’s degree in business, public administration or criminal justice administration or related field may substitute for one year of specialized experience.
• Strong ability to write clear and comprehensive reports; read and interpret complex material; and solve problems logically.
• Three years of progressively responsible professional, administrative, technical work experience in a court or legal setting or related administrative program.

Responsibilities

• Plan and direct operations of the division’s branches: Fiscal Management, Project Management, and Facilities Management.
• Coordinate and manage fiscal, maintenance and construction projects for the First Circuit.
• May assume duties of the Chief Court Administrator in their absence.

Education

Bachelor’s degree

Job description

Recruitment Number 26-197TO, Deputy Chief Court Administrator I, EM-07, Honolulu, Oahu

This position serves as deputy to the Chief Court Administrator and provides assistance in planning, organizing, directing, administering and coordinating the operations and support services for the First Circuit Court on Oahu. The position is responsible for the overall management of the division's branches comprised of three areas: 1) Fiscal Management Branch; 2) Project Management Branch; and 3) Facilities Management Section which includes serving as the building and emergency/security manager for the First Circuit. Additionally, the position coordinates and manages all fiscal, maintenance and construction projects operations for the First Circuit, and may assume the duties and responsibilities of the Chief Court Administrator in his/her absence.

Education Requirements

Graduation from an accredited four (4) year college or university with a bachelor’s degree.

Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor’s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Specialized Experience

Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas.

1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; and (5) training and developing new employees; and (6) disciplining them when necessary. (Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney’s office.)
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.

For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical tasks is not qualifying.

Staff Specialist or Supervisory Experience

One (1) year of Staff Specialist or Supervisory Experience as defined below.

• Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development and evaluation and the development of new and revised procedures.
• Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.

The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under 1.

Administrative Experience

One (1) year of progressively responsible work experience in a court or legal setting, social work or administrative program of the courts which involved active participation in and major responsibility for the development of policies and procedures; and the development, management, execution and coordination of program operations and activities.

Substitutions Allowed

Substitution of Education for Specialized Experience:

• A Master’s degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.
• Graduation from an accredited school of law may be substituted for one (1) year of Specialized Experience.

Education

If you are using education as a substitute for experience, you must submit a copy of your official transcript(s) or diploma(s) at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.