Deputy Chief Court Administrator I - Honolulu, Oahu

Hawai`i State Judiciary Careers; Honolulu (HI); On-site; USD 95,000 - 125,000; Full time

Job summary

Hawai‘i State Judiciary is seeking a Deputy Chief Court Administrator I for the First Circuit in Honolulu, Oahu. The role reports to the Chief Court Administrator and oversees fiscal, project, and facilities management across three divisions, including building and security responsibilities.

Qualifications emphasize a bachelor’s degree and strong leadership, reporting, and analytical skills. Substitutions for education and/or experience are described in detail under the agency guidelines.

Qualifications

• Bachelor's degree from an accredited four-year college or university; experience substitutions allowed for higher-level education and relevant experience.
• Ability to write clear and comprehensive reports; read and interpret complex material; and solve problems logically and systematically.

Responsibilities

• Serve as deputy to the Chief Court Administrator and assist in planning, directing, and coordinating operations and support services for the First Circuit Court on Oahu.
• Oversee three divisions: Fiscal Management, Project Management, and Facilities Management; act as building and emergency/security manager for the First Circuit.
• Coordinate and manage fiscal, maintenance, and construction projects; may assume Chief Court Administrator duties in their absence.

Education

Bachelor's degree

Job description

Position Specific Description

Recruitment Number 26-197TO, Deputy Chief Court Administrator I, EM-07, Honolulu, Oahu.

Summary Of Duties

This position serves as deputy to the Chief Court Administrator and provides assistance in planning, organizing, directing, administering and coordinating the operations and support services for the First Circuit Court on Oahu. The position is responsible for the overall management of the division's branches comprised of three areas: 1) Fiscal Management Branch; 2) Project Management Branch; and 3) Facilities Management Section which includes serving as the building and emergency/security manager for the First Circuit. Additionally, the position coordinates and manages all fiscal, maintenance and construction projects operations for the First Circuit, and may assume the duties and responsibilities of the Chief Court Administrator in his/her absence.

Minimum Qualification Requirements

Education Requirements: Graduation from an accredited four (4) year college or university with a bachelor’s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor’s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge and abilities. The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Specialized Experience

• In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; and (5) training and developing new employees; and (6) disciplining them when necessary. (Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney’s office.)
• Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.

For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical tasks is not qualifying.

Staff Specialist or Supervisory Experience

One (1) year of Staff Specialist or Supervisory Experience as defined below.

• Staff Specialist Experience : Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development and evaluation and the development of new and revised procedures.
• Supervisory Experience : Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary. The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under 1.

Administrative Experience

One (1) year of progressively responsible work experience in a court or legal setting, social work or administrative program of the courts which involved active participation in and major responsibility for the development of policies and procedures; and the development, management, execution and coordination of program operations and activities.

Substitutions Allowed

Substitution of Education for Specialized Experience:

• A Master’s degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.
• Graduation from an accredited school of law may be substituted for one (1) year of Specialized Experience.