Deposit Operations Specialist I

Mercantile Bank; Alma (MI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Minimum 3 weeks' vacation

Sick time

11 paid holidays

Generous 401k match of 5%

Company paid life insurance

Tuition reimbursement

IVF and adoption assistance

Health savings accounts

Flexible spending accounts

Legal protection

Exceptional training and development

Job summary

Mercantile Bank in Alma, MI is seeking a Deposit Operations Specialist I to ensure accurate daily deposit processing and exceptional customer service. This onsite role focuses on processing, verification, and timely completion across multiple bank systems.

You will review queues, assist with stop payments, produce notices, and document workflows while maintaining compliance and high attention to detail in a fast-paced environment. Training and development opportunities are available.

Qualifications

• 1-3 years' experience in accounting, bookkeeping, data entry.
• Proficiency with Microsoft Office.
• Strong communication and customer service in a fast-paced environment.

Responsibilities

• Perform account/customer maintenance across multiple bank systems.
• Verify maintenance and account booking within the department.
• Place and verify stop payment requests daily.
• Review system reports for proper coding, posting and account function.
• Prepare outbound notices and imaging documentation; document workflows.

Skills

Strong communication

Customer service

Attention to detail

Organization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Join Mercantile Bank as our Deposit Operations Specialist I and play a pivotal role in shaping our customer experience! Located in Alma, MI this onsite position offers an exciting opportunity to contribute to the efficiency and accuracy of our daily banking operations while delivering excellent service to both internal and external customers.

Core Responsibilities:

• Perform various account/customer maintenance using multiple bank systems
• Verification of the maintenance performed within the department and account booking
• Placement and verification of Stop Payment requests into Bank systems daily
• Review of system reports for proper coding, account function and posting

Why Mercantile Bank?

Mercantile Bank was founded by entrepreneurs who believed building strong relationships and communities is accomplished through collaboration and innovation. It's more than being a financial institution, it's being a trusted ally and community partner. As Michigan's largest community bank, our roots are deeply embedded in the diverse communities we serve. Our commitment to our customers and community is at the core of all we do.

• Minimum of 3 weeks' vacation
• Sick time
• 11 paid holidays
• Generous 401k match of 5%
• Company paid life insurance
• Tuition reimbursement
• IVF and adoption assistance
• Zero-interest loans for fitness equipment and business attire
• Discounted bank services
• Employee stock purchase plan
• 529 savings plans
• Health savings accounts
• Flexible spending accounts
• Legal protection
• Exceptional training and development opportunities
• Encouragement to connect with community through volunteer opportunities

As a Deposit Operations Specialist I, your day is structured around daily deadlines and accuracy checkpoints. You start by reviewing queues and system reports, then compare information across screens and reports to confirm customer and product details match what is recorded on the core. Throughout the day, you move between multiple bank systems, documenting what you've completed and double-checking work for proper coding and posting. When stop payment items or external research requests arrive, you prioritize them, complete the needed entries, and confirm results before closing them out. You also spend time preparing outbound notices or letters, organizing and imaging documentation for retention, and coordinating with teammates when questions come in by phone. As priorities shift, you help with coverage and progress workflow documentation, so the team stays consistent and compliant.

What We're Looking For

The Deposit Operations Specialist I supports accurate, time-sensitive, deposit operations processing to help protect the Bank, meet regulatory requirements, and deliver consistent customer service. Key responsibilities include daily account/customer maintenance across multiple bank systems; validating customer and product data entered to the core; quality control review of accounts booked; placing and verifying stop payments requests; reviewing system reports for correct coding, posting, and account function; producing external notices/letters; completing external research requests within expected timeframes; supporting phones, document recording, filing, and imaging; documenting workflow procedures; backing up other departmental functions and completing required training.

Requirements:

• 1-3 years' experience in accounting/bookkeeping, data entry, and reconciling between at least two reports
• Proficiency with Microsoft Office
• High school diploma or GED (or equivalent job-related education/experience)
• Strong communication, customer service, organization, and attention to detail; ability to work in a fast-paced environment
• Personal mobile device available for system sign-in and emergency procedures