Deposit Operations Specialist - Reconciliation

First Bank; St. Louis (MO); On-site; USD 28,000 - 33,000; Full time

Job summary

First Bank is seeking an experienced Deposit Operations Specialist II in the Reconciliation & CIT team. The role focuses on ensuring accuracy and integrity of financial records through advanced reconciliation, with responsibilities spanning complex discrepancies, research, trend analysis, and process improvement.

You will guide junior team members, collaborate with internal departments, and support regulatory compliance initiatives while contributing to continuous improvement efforts.

Qualifications

• High school diploma or equivalent; Bachelor's preferred.
• 2+ years in reconciliation or banking operations.
• Experience handling complex reconciliations and escalated items.
• Experience with automated reconciliation tools and data analysis.

Responsibilities

• Perform daily and monthly reconciliations for bank accounts, payment platforms, and general ledger with high accuracy.
• Investigate and resolve escalated discrepancies and high-risk transactions.
• Analyze large data sets to identify trends, root causes, and recurring issues.
• Ensure proper classification and accounting treatment across systems.
• Monitor cash operations and manage CIT-related activities.
• Review and resolve complex check adjustments in compliance with regulations.

Skills

Advanced reconciliation

Analytical thinking

Communication

Time management

Team leadership

Education

Bachelor's degree in Accounting or Finance

Tools

Excel

Reconciliation tools

Banking platforms

Job description

About This Role

Are you an experienced operations professional who thrives on solving complex problems and driving operational accuracy? As a Deposit Operations Specialist II within Reconciliation & CIT at First Bank, you will serve as a seasoned contributor responsible for the accuracy, integrity, and completeness of financial records through advanced reconciliation and adjustment activities. You will handle complex discrepancies, perform in-depth research and analysis, and take a proactive role in identifying trends, mitigating risk, and improving processes. You will also provide guidance to junior team members, partner with internal departments, and support regulatory compliance and continuous improvement initiatives.

Position Details.

About This Role

Are you an experienced operations professional who thrives on solving complex problems and driving operational accuracy? As a Deposit Operations Specialist II within Reconciliation & CIT at First Bank, you will serve as a seasoned contributor responsible for the accuracy, integrity, and completeness of financial records through advanced reconciliation and adjustment activities. You will handle complex discrepancies, perform in-depth research and analysis, and take a proactive role in identifying trends, mitigating risk, and improving processes. You will also provide guidance to junior team members, partner with internal departments, and support regulatory compliance and continuous improvement initiatives.

In this Role You Will

• Perform Complex Reconciliations: Perform daily and monthly reconciliations of bank accounts, payment platforms, and general ledger accounts with a high degree of accuracy. Complex reconciliations include high-risk, high-volume, or non-routine activities involving multiple systems or data sources, timing differences, aged or unresolved exceptions, significant dollar exposure, or items requiring advanced research, judgment, correction, or cross‑functional coordination.
• Resolve Escalated Discrepancies: Investigate and resolve escalated discrepancies, including aged reconciling items, systemic errors, and high-risk transactions.
• Analyze Trends and Root Causes: Analyze large data sets to identify trends, root causes, and recurring issues impacting reconciliation accuracy.
• Ensure Proper Transaction Classification: Ensure proper classification and accounting treatment of transactions across multiple systems.
• Monitor Cash Operations: Monitor cash operations, including processing and validating branch and ATM cash orders, monitoring cash limits, and resolving fulfillment issues.
• Manage CIT Operations: Manage armored carrier (CIT) operations by tracking pickups and deliveries, verifying transactions, and resolving service disruptions or recurring issues.
• Resolve Complex Check Adjustments: Review, process, and resolve complex check‑related adjustments, including returns, disputes, encoding errors, duplicate postings, and settlement discrepancies in compliance with regulatory requirements (Reg CC, UCC, Federal Reserve guidelines).
• Maintain Job Aids: Keep job aids current and accurate to reflect updated processes and controls.
• Process Mail: Process incoming and outgoing mail in support of reconciliation and adjustment activities.
• Support Team Development: Provide guidance and support to junior team members and assist with onboarding and training efforts.
• Drive Process Improvement: Contribute to process improvement initiatives, workflow optimization, and system enhancements.
• Ensure Regulatory Compliance: Ensure adherence to regulatory requirements, internal controls, and bank policies in all reconciliation and adjustment activities.

Qualifications, Competencies And Skills

• High school diploma or equivalent required; Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in reconciliation, banking operations, accounting, or financial adjustments.
• Demonstrated experience handling complex reconciliations and escalated exception items.
• Experience with automated reconciliation tools, banking platforms, and data analysis tools preferred.
• Advanced knowledge of general ledger accounting, reconciliation processes, and cash management.
• Strong expertise in check processing, exception handling, and adjustment workflows.
• In‑depth understanding of banking regulations (Reg CC, UCC, Federal Reserve rules).
• Advanced analytical and problem‑solving skills with the ability to identify root causes and trends.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent communication and interpersonal skills, including the ability to influence and guide others.
• Proficiency in banking systems, reconciliation platforms, and Excel (including formulas, pivot tables, and data analysis).
• Ability to work independently while contributing to team leadership and oversight.

A reasonable estimate of the current pay range is $20.00 - $24.00 per hour.

About Us

Be a part of a growing company that is truly committed to its employees and clients. Consider joining the First Bank family. As a member of our family, you are part of one of the largest independent banks in the U.S. We are proud of our growth and success over the past 100 years and look forward to a bright and promising future.

Diversity

At First Bank one of our biggest strengths is the diversity of our people. Our mission is to capitalize on the diversity of our associates and promote personal and professional development throughout every area of the organization. We encourage diversity by actively seeking employees from various backgrounds, walks of life, and job skills. We strongly encourage you to apply whenever a First Bank job opportunity interests you.

First Bank is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Attn: Applicants interested in a San Francisco based position: First Bank will consider qualified applicants with a criminal history in a manner consistent with the San Francisco Fair Chance Ordinance.

At First Bank, we embrace a hybrid work environment which allows employees to work at an alternative location depending upon the needs of their job and team. The in‑office days are designed to inspire increased collaboration, development, productivity, and quick decision making.

Hybrid schedules should include at least two full days in the office with more or all in‑office days expected of our client facing teams and the groups that support them in the business.