(DEPARTMENTAL INTERNAL ONLY) - DISTRICT CLERK'S OFFICE - EXPUNGEMENT SPECIALIST
EP ENERGY
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Benefits offered by this job
Job summary
The Expungement Specialist positions with El Paso County involve clerical tasks related to expunction of criminal records, handling misdemeanor or felony cases under supervision. You will work within the District Clerks Office to prepare filings, notify agencies, and manage case documents.
Responsibilities include data entry, researching expunction information, and maintaining confidential records while providing professional public service within a county environment.
Qualifications
- High School Diploma or equivalent and two years general office experience.
- One year of law office experience and six months customer service experience.
Responsibilities
- Prepare expunction packets, envelopes and certifying documents for motions and orders.
- Respond to information requests regarding expunction data and conduct research to locate information.
- Enter expungements into the district and county clerks' database and scan documents.
- Prepare and disperse Notices of Hearings and Final Orders to state and federal agencies.
- Maintain a database of expunctions and a retention schedule; seal files.
- Destroy records as directed by law and maintain confidentiality.
Skills
Education
Tools
Job description
- This position is for current El Paso County Employees with the District Clerks Office ONLY*
- This position is for current El Paso County Employees with the District Clerks Office ONLY*
High School Diploma or equivalent, and two (2) years of general office experience, with one (1) year of law office to include six (6) months customer service experience; Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date. May require Deputy Clerk deputizing; may require AOP certification. May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
- Prepares expunction packets, envelopes and certifying documents for various motions, petitions and orders for expunction; distributes information to appropriate agencies; prepares files for court; sends notices; prepares files for courts; accepts applications; assigns and prepares cases for court proceedings;
- Responds to information requests and questions regarding data on expunction and felony cases; utilizes various resources to conduct research and locate requested information;
- Data enters expungements which are filed either with the County Clerk's Office or District Clerk's Office into an automated data base, and scans documents for expunction cases; scans documents after being entered into the automated data base;
- Prepares and disperses Notice of Hearings and Final Orders to all state and federal agencies;
- Maintains a data base of all expunctions filed, disposed, destroyed and deleted; maintains a retention schedule on expunctions; seals files;
- Destroys electronic and physical record as directed by Judge; uses various office resources and applications to processes expunction, as directed by law;
- Utilizes industrial shredders;
- Maintains confidentiality;
- Substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
- Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and
- Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
- Performs such other related duties as may be assigned.
- As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor
The Expungement Specialist under general supervision, performs a variety of clerical tasks primarily related to the expungement of criminal records, either misdemeanor or felony cases.
Organizational Relationships
Reports to: Supervisor
Directs: This is a non-supervisory position
Other: Has frequent contact with Judges, Attorneys, legal staff, law enforcement personnel, other public agencies and the general public.
Knowledge of: Legal terminology, principles and practices of modern office administration; customer service/public relations practice and procedures; English usage, computer, procedures and equipment including filing systems.
Skill/Ability to: Prepare clear and concise reports; learn the organization, procedures and operating details of the County department to which assigned; perform word processing and data entry; perform routine clerical work including maintenance of appropriate records and preparations of general reports; verify and cross check files and data; maintain confidential records and reports; be tactful and diplomatic in dealing with the public, members and government officials; complete projects on time; operate a personal computer and various software applications; Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:
- Demonstrate regular and reliable attendance;
- Work well with others and participate fully in a team oriented environment;
- Interface with other employees and customers in a courteous and respectful manner;
- Project positive support of their department and all county organizations at all times; and,
- Maintain and enhance the County's commitment to customer service excellence
El Paso County offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
16 holidays per year as recognized.
Accruals are credited on a biweekly basis and available for use as it is accrued after 6 months of continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.
- 10 days (1 through less than 5 years of service)
- 15 days (5 through less than 15 years of service)
- 20 days (15 years of service or over)
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 15 days of sick leave per year.
- Military Leave – 15 days of paid leave per fiscal year for active military service
- Bereavement Leave – 3 days of paid leave for the death of an immediate family members and 4 hours for other family members and friends.
Consumer Driven Health Plan (CDHP)
No Discounts
- EE Only $5.34
- EE & Spouse $145.30
- EE & Children $101.93
- EE & Family $200.09
- EE Only - $5.02
- EE & Spouse - $136.58
- EE & Children - $95.81
- EE & Family - $188.09
No Discounts
- EE Only - $35.70
- EE & Spouse - $226.41
- EE & Children - $174.96
- EE & Family - $322.25
- EE Only - $33.56
- EE & Spouse - $212.83
- EE & Children - $164.46
- EE & Family - $302.92
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Regular employees become a member of TCDRS upon hire. All regular employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above 90 days.
The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.
Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.
Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.
The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.
Reimbursement of $15 per month for 6 months of continuous gym usage.
Reimbursement up to $2000 per calendar year for eligible education expenses.
The Employee Fitness and Wellness Center opened in October 2021 at the County Courthouse. The cost is $5 per employee per month.
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