Department Operations & Finance Leader

Morehouse School of Medicine; Atlanta (GA); On-site; USD 95,000 - 140,000; Full time

Job summary

Morehouse School of Medicine in Atlanta seeks a Department Administrator to oversee administrative, financial, HR, operations, and academic support for a busy department. This leader works closely with the department chair and school leadership to align resources with education, research, and clinical missions.

Reporting to the Department Chair and AVP of Academic Financial Services, the role requires strategic thinking, strong financial skills, and the ability to supervise staff while ensuring

Qualifications

• Bachelor’s degree from a regionally accredited college or university is required.
• Minimum of 5–7 years of progressively responsible administrative experience in academic medicine, higher education, healthcare, or research.
• Minimum five (5+) years in a supervisory role.
• Demonstrated financial acumen for modeling, controls, and budget management.
• Strong interpersonal and communicative skills.
• Highly detail-oriented and precise in execution.
• Ability to convey complex information simply and clearly.
• Proficiency in multi-tasking, time management, and prioritization.
• Experience in clinical practice operations, research administration, and educational program support.
• Proven track record in budget development and financial management of department funds ($10M–$50M).

Responsibilities

• Develop, manage, and monitor the department’s annual operating and capital budgets with MSM finance offices.
• Oversee department funds, including clinical revenue, grants, contracts, endowments, and other sources.
• Directs and supervises administrative staff in requisitions and purchasing.
• Run and manage department P&L, proformas, and reconciliations.
• Provide financial reports, forecasts, and analyses to department chair and leadership.
• Ensure compliance with institutional and sponsor policies and regulations.
• Manage faculty and staff HR activities, including recruitment, onboarding, compensation, performance management, and development.
• Coordinate faculty appointment, promotion, and tenure with OFAD.
• Collaborate with MSM HR and OFAD on contracts and employee relations issues.
• Facilitate faculty compensation plan data analytics and related surveys.
• Ensure adherence to university policies, labor laws, and internal controls.
• Support clinical operations, residency, and medical student training; align educational and clinical responsibilities.
• Oversee research portfolio, pre/post-award processes, space, resources, and administrative support for PIs.
• Ensure accreditation/standards compliance (ACGME, LCME) for educational programs.
• Coordinate space planning, facilities interactions, and IT resources for the department.
• Develop, implement, and maintain administrative policies; manage workflows and communications.
• Represent the chair in administrative meetings; translate vision to staff and faculty.

Skills

Leadership

Budgeting

Strategic planning

Communication

Financial analysis

HR management

Project management

Excel

Policy compliance

Collaboration

Banner ERP

Education

Bachelor’s degree

Master’s degree in business or healthcare administration

Tools

Banner ERP

Microsoft Excel

Job description

Morehouse School of Medicine in Atlanta seeks a Department Administrator to oversee administrative, financial, HR, operations, and academic support for a busy department. This leader works closely with the department chair and school leadership to align resources with education, research, and clinical missions.

Reporting to the Department Chair and AVP of Academic Financial Services, the role requires strategic thinking, strong financial skills, and the ability to supervise staff while ensuring