Department Operations & Finance Lead

University of Houston System; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of Houston System seeks a Department Administrator for the Dean, Education to oversee administrative, financial and HR operations of a moderately complex university department in Houston. You will supervise staff, manage payroll, and ensure compliance with university policies while coordinating with central offices.

Responsibilities include budget planning, grant/contract expenditures oversight, and maintaining personnel/payroll records with accurate reporting.

Qualifications

• Experience in managing administrative, financial and HR operations of a university department.
• Ability to plan and monitor annual department budget with adherence to approved funds.
• Experience with grants and contracts expenditures and related fiscal records.
• Oversees payroll, personnel records, and liaison with HR/OSP.
• Strong communication and confidentiality.

Responsibilities

• Oversees overall office administration for the department, including the coordination and supervision of support staff.
• In conjunction with the department head, plans the annual budget and monitors it throughout the year.
• Oversees expenditures of grants and contracts and maintains related fiscal records with OSP.
• Oversees all financial activities and accounts for the department, including monthly reconciliations.
• Authorizes and oversees budget allocations, revenue and expenditures.
• Manages department personnel and payroll functions and activities.
• Serves as liaison with central payroll, HR, OSP, and other department business managers.
• Oversees management and maintenance of database for all personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Reviews and approves reconciliation of accounting records and prepares reports.
• Performs other job-related duties as assigned.

Skills

Budget planning

Staff management

Communication skills

Microsoft Office Suite

HR experience

Education

Bachelor's degree or equivalent

Tools

PeopleSoft Finance and HR

Concur Travel Management

Microsoft Office Suite

Job description

The University of Houston System seeks a Department Administrator for the Dean, Education to oversee administrative, financial and HR operations of a moderately complex university department in Houston. You will supervise staff, manage payroll, and ensure compliance with university policies while coordinating with central offices.

Responsibilities include budget planning, grant/contract expenditures oversight, and maintaining personnel/payroll records with accurate reporting.