DEPARTMENT MANAGER - HOPD Urology

Aultman Health Foundation; Canton (OH); On-site; USD 70,000 - 90,000; Full time

Job summary

Aultman Health Foundation is seeking a dedicated individual to oversee hospital department operations. The role includes staff management, financial reporting, and ensuring compliance with regulations. Ideal candidates will have medical management experience and strong analytical skills. Join a team that values integrity, excellence, and inclusivity in a dynamic work environment.

Qualifications

• At least 2 years medical management experience required.
• High school diploma or equivalent needed.

Responsibilities

• Daily oversight of department operations.
• Staff oversight including hiring, training, and evaluations.
• Conduct monthly business analytics with Executive Director.

Skills

Detail oriented

Adaptability

Strong analytical skills

Education

Bachelor’s degree in business or medically related field

Tools

Excel

Word

PowerPoint

Job description

Position Summary: To provide daily direction and supervision of all aspects of the hospital department, and /or ancillary department(s) within the department. May be responsible for multiple departments and/or locations and report to Executive Director.

Areas of Oversight Summary:

• Daily oversight of department operations
• Staff oversight including to, but not limited to hiring, training, scheduling, PTO maintenance, disciplinary action, annual evaluations, ongoing staff development and education, and daily operational support and assistance
• Onboarding of all new providers and staff
• Performsor delegates all payroll entry and approvals
• Troubleshoots problems and develops solutions and /or resolution
• Responsible for conducting monthly business analytics with Executive Director and providers detailing the identified department productivity indicators and relative performance benchmarks
• Responsible for some financial reporting and quantifiable analysis
• Maintain and operate within departmental budgets. Provide annual assistance and insight with the annual budgeting process
• Maintain strong, transparent, and accurate communication with staff, providers, Aultman Hospital leadership.
• Ensure all OSHA, HIPAA, and other regulatory requirements are being met and maintained
• Maintains current TDDD and ensures compliance with DEA and Ohio Board of Pharmacy guidelines
• Maintains current CLIA certificate, oversees microscopy lab functions; ensures provider and staff competencies are current according to policy
• Assists in developing EHR protocols and ensuring all Quality components are being met within the EHR (if applicable).
• Review EHR updates and assists with upgrade implementation as necessary
• Training of providers and staff of EHR updates as necessary
• Working knowledge of all Microsoft products and medical practice systems including, but not limited to, EHR, hospital, and financial management software.
• Implements and enforce hospital policies and procedures
• Serves on required hospital committees as necessary
• Communicate concerns to leadership, including but not limited to the Executive Director of Operations
• Responsible for training and mentoring of department lead ( if applicable).
• Development and Implementation of administrative and clinical policies and procedures
• Cover staffing shortages as necessary
• Work with Central Sterilization regarding instrument processing and equipment issues
• Other duties as assigned by Executive Director

Department Specific Qualifications:

• Ensure department is JACHO compliant
• Follow all HOPD department guidelines
• Maintains medical supply and pharmaceutical inventories

Job Qualifications:

• High school diploma or equivalent, Bachelor’s degree in business or medically related field preferred.
• Must have at least 2 years medical management experience.
• Must adhere to office policy of yearly TB testing, OSHA and HIPAA training.
• Strong commitment to the organization through exceptional attendance record
• Ability to meet and interact with the public in a mature, courteous, and professional manner
• Strong analytical skills

Job Skills:

Below are examples of skills

• Detail oriented
• Adaptability to changing work environment or needs
• Must be proficient in Excel, Word and PowerPoint
• Promotes Aultman RESPECT values to foster a healthy work environment, while maintaining an environment of fairness and inclusivity.
• Abide and engage in the Aultman Leadership Promise, ACE.
  • Act - Meet with staff monthly.
  • Communicate - Share information.
  • Engage - Include colleagues in change initiatives.
• Abide and engage in the Aultman Leadership Values.
  • Live our Mission - Demonstrate and support our mission and values in our day-to-day leadership.
  • Think Strategically - Understand and communicate the vision and strategy.
  • Lead with Integrity - Earn and give trust by being direct, truthful and admitting when wrong.
  • Expect Excellence - Focus, align and build effective teams by attracting and retaining top talent.
  • Inspire to Make a Difference - Set personal examples of good work ethic and motivation.
  • Achieve Success - Set goals and motivate the team toward greater commitment to those goals

Working Conditions:

• M-F, hours vary as required by the job. Occasional weekends and off -shifts
• Subject to frequent interruptions and changes in priority of duties throughout the day.
• Sitting/standing/moving about during working hours

Department Specific Working Conditions:

All qualified applicants will receive consideration for employment without regard torace, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status.

Hazardous Exposure Category: Select Category I, II or III and delete the other categories.

Category II-Includes tasks that involve no exposure to blood, body fluids, or tissues, but employment may require performing unplanned Category I tasks. The normal work routine involves no exposure to blood, body fluids, or tissues by exposure or potential exposure may be required as a condition of employment. Appropriate protective measures will be readily available to every employee engaged in Category II tasks.