Department Coordinator, Ventures

christies; New York (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k matching

Life Insurance

Disability Insurance

Paid time off

Wellness program

Onsite yoga

Gym memberships

Annual bonus

Commuter benefits

Back-up child & elder care

Art & Soul day

Zo/Plum benefits

Job summary

Christie's Ventures is seeking a Department Coordinator to support the Ventures and Innovation Labs teams on a fixed-term contract in New York. You will enable day-to-day operations across ventures, incubation, and events, acting as central coordinator for multiple workstreams.

You will manage meetings, prepare materials, maintain documentation and budgets, and help plan events from Demo Days to CES activations. Strong organizational and communication skills are essential.

Qualifications

• Must have a Bachelor's degree.
• Exceptional organizational skills with ability to manage multiple priorities.
• Strong interpersonal and written and verbal communication skills.
• Ability to work collaboratively across multiple groups and sites.
• Proficiency in Excel and Outlook for coordination and reporting.

Responsibilities

• Serve as the central coordinator for Christie's Ventures & Innovation Labs across investment, incubation, platform, and innovation initiatives.
• Coordinate team meetings, leadership reviews, offsites, and planning sessions with agendas, notes, and action tracking.
• Maintain department documentation, org charts, contact databases, project trackers, and procedures.
• Support budget tracking, invoice processing, vendor onboarding, and expense reconciliation.
• Assist with venture investment processes and preparation of investment committee materials.
• Track milestones, deliverables, risks, and dependencies across multiple workstreams.
• Plan and execute department events including Innovation Labs Demo Days and CES activations.
• Draft internal communications, meeting summaries, presentations and updates.
• Research emerging technologies, startups, market trends, and opportunities.

Skills

Organizational skills

Interpersonal skills

Communication skills

Teamwork

Attention to detail

Education

Bachelor's degree

Tools

Excel

Outlook

Job description

Department Coordinator, Ventures

Fix ed Term Contract (1 Year)

The Company

Christie's, the world's largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Why This Role Matters

Christie's Ventures launched in 2022 as the Corporate Venture arm of Christie's, investing in early stage and visionary founders building at the intersection of art and technology. We invest across four core areas - Digital Assets, AI, FinTech and Hardware. In January 2026, Ventures expanded its scope to include Innovation Labs to focus on innovation and incubation of emergent technologies at Christie's . The Departm ent Coordinator will assist the Ventures and Innovation Labs team through comprehensive administrative support a n d projec t coordina tion , as outli ned bel ow.

How You'll Make an Impact

• Serve as the central coordinator for the Christie's Ventures & Innovation Labs team, ensuring smooth day-to-day operations across investment, incubation, platform, and innovation initiatives.
• Coordinate team meetings, leadership reviews, offsites, and strategic planning sessions, including agenda preparation, note-taking, and action-item tracking.
• Maintain department documentation, organizational charts, contact databases, project trackers, and operational procedures.
• Support budget tracking, invoice processing, vendor onboarding, and expense reconciliation
• Assist with the coordination of venture investment processes
• Support preparation of investment committee materials, presentations and leadership updates.
• Track project milestones, deliverables, risks, and dependencies across multiple workstreams
• Support planning and execution of department events, including Innovation Labs Demo Days, CES activations, and other projects
• Draft and distribute internal communications, meeting summaries, presentations, and department updates
• Conduct research on emerging technologies, startups, market trends, and innovation opportunities as needed.

Art+Tech Summit

• Manage event logistics including invitations, speaker coordination, guest lists, venue communication, travel arrangements, and attendee experience.
• Coordinate communications with startups, founders, advisors, sponsors, strategic partners, and external stakeholders.
• Assist with post-event reporting, feedback collection, and tracking of engagement metrics.

What You'll Bring to the Team

• Must have a Bachelor's degree
• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Strong interpersonal skills demonstrated with superiors, clients and peers
• Strong attention to detail and follow-up skills
• Excellent communication and interpersonal skills, including superior written and spoken communication.
• Ability to work collaboratively across multiple groups and sites
• Ability to creatively problem solves
• Ability to work independently and as part of a team
• Strong knowledge of Excel, Outlook

What's great about working for us

• Comprehensive Medi cal , Dental and Vision care plans for employees and de pendents (Generally Christie's pays 80% of total premiums )
• 401k Savings Plan - Christie's matches dollar for dollar on the first 5% a n employee elects to contribute
• Life Insurance - 3x base salar y up to $400k (100% paid by Christie's)
• Disability Insurance (100% paid by Christie's)
• Generous time-off and leave policies; including 8 weeks Paid Family Leave
• Robust Wellness Program
• Onsite weekly yoga class
• Discounted or subsidized Gym Memberships to Equinox, NYSC & NYHRC
• Annual Performance Bonus plan
• Commuter Benefits - Pre-tax money towards your daily commute with a Christie's contribution of $21 per month
• Back Up Child & Elder Care - Each employee receives up to 10 days of back-up Child or Elder Care through Bright Horizons
• 'Art & Soul' - Each employee receives one paid day per year to dedicate their time to a charity of their choice
• Perks and Discounts through Zo and Plum Benefits
• Christie's reserves the right to change company benefits at any time

Christie's, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie's Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientatio