Department Coordinator, Ventures

Christie's; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

401k plan

Performance bonus

Paid time off

Onsite wellness

Commuter benefits

Job summary

Christie’s Ventures and Innovation Labs seeks a detail‑oriented Department Coordinator in New York to provide comprehensive administrative support and project coordination across investment, incubation, platform, and innovation initiatives.

You will help plan meetings, manage budgets, maintain documentation, and assist with investment materials while coordinating events like Demo Days and CES activations.

Qualifications

• Bachelor's degree required.
• Ability to manage multiple priorities.
• Strong written and spoken communication.

Responsibilities

• Serve as central coordinator for Ventures & Innovation Labs operations.
• Coordinate meetings, leadership reviews, offsites, and planning sessions with agenda notes and action tracking.
• Maintain department docs, org charts, contact databases, project trackers, and procedures.
• Support budget tracking, invoice processing, vendor onboarding, and expense reconciliation.
• Assist with coordination of venture investment processes and investment committee materials.
• Track milestones, risks, and dependencies across multiple workstreams.
• Plan and execute department events including Innovation Labs Demo Days and CES activations.
• Draft internal comms, meeting summaries, presentations, and updates.
• Conduct research on emerging technologies and market trends.

Skills

Strong organizational skills

Interpersonal skills

Attention to detail

Communication skills

Team collaboration

Excel

Outlook

Education

Bachelor's degree

Tools

Excel

Outlook

Job description

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Fixed Term Contract (1 Year)

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Why This Role Matters

Christie’s Ventures launched in 2022 as the Corporate Venture arm of Christie’s, investing in early stage and visionary founders building at the intersection of art and technology. We invest across four core areas — Digital Assets, AI, FinTech and Hardware. In January 2026, Ventures expanded its scope to include Innovation Labs to focus on innovation and incubation of emergent technologies at Christie's.

The Department Coordinator will assist the Ventures and Innovation Labs team through comprehensive administrative support and project coordination, as outlined below.

How You’ll Make An Impact

• Serve as the central coordinator for the Christie's Ventures & Innovation Labs team, ensuring smooth day-to-day operations across investment, incubation, platform, and innovation initiatives.
• Coordinate team meetings, leadership reviews, offsites, and strategic planning sessions, including agenda preparation, note-taking, and action-item tracking.
• Maintain department documentation, organizational charts, contact databases, project trackers, and operational procedures.
• Support budget tracking, invoice processing, vendor onboarding, and expense reconciliation.
• Assist with the coordination of venture investment processes.
• Support preparation of investment committee materials, presentations and leadership updates.
• Track project milestones, deliverables, risks, and dependencies across multiple workstreams.
• Support planning and execution of department events, including Innovation Labs Demo Days, CES activations, and other projects.
• Draft and distribute internal communications, meeting summaries, presentations, and department updates.
• Conduct research on emerging technologies, startups, market trends, and innovation opportunities as needed.

Art+Tech Summit

• Manage event logistics including invitations, speaker coordination, guest lists, venue communication, travel arrangements, and attendee experience.
• Coordinate communications with startups, founders, advisors, sponsors, strategic partners, and external stakeholders.
• Assist with post-event reporting, feedback collection, and tracking of engagement metrics.

What You’ll Bring To The Team

• Must have a Bachelor's degree.
• Exceptional organizational skills with ability to manage multiple priorities simultaneously.
• Strong interpersonal skills demonstrated with superiors, clients and peers.
• Strong attention to detail and follow-up skills.
• Excellent communication and interpersonal skills, including superior written and spoken communication.
• Ability to work collaboratively across multiple groups and sites.
• Ability to creatively problem solves.
• Ability to work independently and as part of a team.
• Strong knowledge of Excel, Outlook.

What’s Great About Working For Us

• Comprehensive Medical, Dental and Vision care plans for employees and dependents (Generally Christie’s pays 80% of total premiums).
• 401k Savings Plan - Christie’s matches dollar for dollar on the first 5% an employee elects to contribute.
• Life Insurance - 3x base salary up to $400k (100% paid by Christie’s).
• Disability Insurance (100% paid by Christie’s).
• Generous time-off and leave policies; including 8 weeks Paid Family Leave.
• Robust Wellness Program.
• Onsite weekly yoga class.
• Discounted or subsidized Gym Memberships to Equinox, NYSC & NYHRC.
• Annual Performance Bonus plan.
• Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month.
• Back Up Child & Elder Care - Each employee receives up to 10 days of back-up Child or Elder Care through Bright Horizons.
• ‘Art & Soul’ – Each employee receives one paid day per year to dedicate their time to a charity of their choice.
• Perks and Discounts through Zo and Plum Benefits.
• Christie’s reserves the right to change company benefits at any time.

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: August 27th, 2026

• Posted salary range does not include discretionary bonus compensation and/or overtime pay.