Department Coordinator V (Part-Time)

University-of-Louisville; Louisville (TN); On-site; USD 28,000 - 34,000; Part time

Job summary

The University of Louisville Brandeis School of Law’s Law Clinic seeks a Part-time Department Coordinator V to oversee daily and long-term operations, manage the clinic’s case management system, provide administrative support to the Clinical staff, and assist in planning, development, and evaluation of clinic services.

Responsibilities include managing the case management system and calendar, overseeing expenses, developing learning materials, handling front desk communications, and ensuring

Qualifications

• Bachelor's degree in a related field and two years of relevant experience or an equivalent combination of education and experience.
• Demonstrated ability to manage office operations and a case management system.

Responsibilities

• Oversee daily and long-term operations of the Law Clinic.
• Manage the clinic's case management system and calendar, including conflict checks and student hours.
• Oversee expenses and office supplies, registrations, and swipe cards.
• Develop learning materials and data forms with staff.
• Respond to calls and emails from the clinic's service accounts.
• Ensure adherence to clinic policies and procedures and participate in professional trainings.

Skills

Organizational skills

Interpersonal communication

Time management

Education

Bachelor's degree

Tools

MS Outlook

Excel

PowerPoint

Word

Job description

Department: Law Clinic Location: Non-Campus Other Time Type: Part time Worker Type: Regular Job Req ID: R109281 Minimum Requirements: Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Hourly)

Position Description

The Department Coordinator V oversees both the daily and long-term operations of the University of Louisville Brandeis School of Law’s Law Clinic (“Clinic”). A large part of the Clinic’s operations involves managing both the physical and electronic case management system, providing administrative support to the Clinical staff (including a Director, Professor, and Staff Attorney), and generally serving as a resource for information about the Clinic for students, clients, and court staff. The position also assists in the planning, development, and evaluation of services and activities of the Clinic.

Essential Duties and Responsibilities

• Management of the Clinic’s case management systems and calendar, including running conflict checks and coordination of students’ office hours.
• Overseeing the Clinic’s expenses and expense accounts, including parking, office supplies, program registrations, and swipe cards.
• Assisting the Director and staff to develop and produce learning materials and case data forms.
• Respond to phone calls and voicemail at the Clinic’s front desk and emails to the Clinic’s service accounts.
• Generally direct and oversee the daily operations of the Clinic’s business.
• Knowledge of the Law School’s policies and procedures, including academic requirements for successful participation in the Clinic.
• Participate in professional organizations and trainings in order to improve job performance.

Preferred Qualifications

• Proficient in MS Outlook, Excel, PowerPoint, and Word.
• Strong organizational skills, both for the Clinic’s physical and electronic spaces.
• Effective interpersonal communication skills, especially in high-emotion situations.
• One to three years of experience in an office setting, performing administrative or related work.
• Experience with survivors of domestic violence and/or litigants facing eviction.
• Spanish-speaking.

Competencies

• Service Excellence: responsive, provides accurate and timely information, pleasant to work with.
• Proactive: anticipates and plans for problems before they arise.
• Organized: manages time effectively, keeps tasks appropriately prioritized, detail oriented.
• Interpersonal: can build effective, strong working relationships with students, clients, court staff, and colleagues.

Compensation

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].

University Culture

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