Department Coordinator - Career Services

California State University; San Luis Obispo (CA); On-site; USD 52,000 - 80,000; Full time

Job summary

Cal Poly's Career Services department seeks a Department Coordinator to provide administrative oversight and coordinate a wide range of activities in a busy office. You will support the Executive Director and leadership team in achieving department goals, manage operations, and handle budget and personnel support.

This role involves data entry and tracking, implementing policies and procedures, and ensuring smooth department coordination across projects.

Qualifications

• Excellent organizational skills with the ability to independently anticipate and prioritize tasks and projects.
• Ability to take initiative, anticipate problems and solve issues in a timely manner.
• Demonstrated skill in collection and evaluation of data to develop valid conclusions and recommendations.
• Ability to demonstrate sensitivity and commitment to issues of diversity.
• Ability to independently navigate budget policies and procedures.

Responsibilities

• Provide administrative oversight and coordination for the Career Services department.
• Support the Executive Director and department leadership in carrying out department goals.
• Oversee operations, budgeting and personnel support for the department.
• Handle data entry, tracking and implementation of policies and procedures.
• Coordinate department activities and projects in a busy office.

Skills

Organizational skills

Initiative

Data collection & evaluation

Diversity sensitivity

Budget policy navigation

Education

High school diploma or equivalent

Job description

Job Summary

Reporting to the Executive Director of Career Services, the Department Coordinator provides administrative oversight and coordination for the Career Services department. The position is responsible for coordinating a wide range of activities and projects in a busy office while supporting the Executive Director and the department leadership team in carrying out department goals. This position provides comprehensive administrative support, with responsibilities to include operations, significant budget and personnel support, communication and implementation of policies and procedures, data entry and tracking, and department coordination.

Department Summary

Career Services' mission is to empower Cal Poly students to achieve a lifetime of meaningful career success by engaging with Cal Poly's vibrant network.

Key Qualifications

• Excellent organizational skills. Ability to independently anticipate and prioritize tasks and projects.
• Ability to take initiative, anticipate problems and solve issues in a timely manner.
• Demonstrated skill in collection and evaluation of data to develop valid conclusions and recommendations.
• Ability to demonstrate sensitivity and commitment to issues of diversity.
• Ability to independently navigate budget policies and procedures.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Five years of general office support experience.

Salary and Benefits

Anticipated Hiring Range: $52,404 - $66,456 Per Year

Classification Range: $48,696 - $79,836 Per Year

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.