Department Coordinator - Career Services

California Polytechnic State University (Cal Poly); San Luis Obispo (CA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

California Polytechnic State University (Cal Poly) seeks a Department Coordinator in Career Services to provide comprehensive administrative support and coordinate a broad range of activities within a busy office. Reporting to the Executive Director, you will assist with operations, budgeting, data tracking, and policy implementation to help achieve department goals.

The role requires strong organizational skills, initiative, and the ability to work with leadership to support students,

Qualifications

• High school diploma or equivalent; typing 45 wpm.
• Minimum five years of general office support experience.
• Ability to anticipate and prioritize tasks independently.
• Strong data collection and reporting capabilities.
• Commitment to diversity and inclusive practices.

Responsibilities

• Provide administrative oversight and coordination for the Career Services department.
• Support Executive Director and leadership team with budget and personnel tasks.
• Handle operations, policy communication, data entry and tracking.
• Coordinate wide range of activities and projects in a busy office.

Skills

Excellent organizational skills

Take initiative and problem solving

Data collection and analysis

Diversity sensitivity

Budget policy navigation

Education

High school diploma or equivalent

Five years general office support experience

Job description

Position Details

• Job no: 558731
• Work type: Staff
• Location: Cal Poly - San Luis Obispo Campus
• Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Job Summary

Reporting to the Executive Director of Career Services, the Department Coordinator provides administrative oversight and coordination for the Career Services department. The position is responsible for coordinating a wide range of activities and projects in a busy office while supporting the Executive Director and the department leadership team in carrying out department goals. This position provides comprehensive administrative support, with responsibilities to include operations, significant budget and personnel support, communication and implementation of policies and procedures, data entry and tracking, and department coordination.

Department Summary

Career Services’ mission is to empower Cal Poly students to achieve a lifetime of meaningful career success by engaging with Cal Poly’s vibrant network. Career Services actively promotes and supports effective relationships between the university community and employers, alumni, parents, and other stakeholders.

Key Qualifications

• Excellent organizational skills. Ability to independently anticipate and prioritize tasks and projects.
• Ability to take initiative, anticipate problems and solve issues in a timely manner. Ability to provide solutions that are imaginative, thorough, and practical.
• Demonstrated skill in collection and evaluation of data to develop valid conclusions and recommendations, including compiling information in concise manner for meetings and/or reports.
• Ability to demonstrate sensitivity and commitment to issues of diversity.
• Ability to independently navigate budget policies and procedures.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Five years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary and Benefits

Anticipated Hiring Range: $52,404 - $66,456 Per Year

Classification Range: $48,696 - $79,836 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees’ Retirement System, and educational benefits for eligible employees.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.

Positions are posted for a minimum of 14 calendar days.

Advertised: August 28, 2026 (4:05 PM) Pacific Daylight Time

Applications close: Open Until Filled