Department Coordinator

Braille Works; Seffner (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company dedicated to making reading materials accessible for the visually impaired is seeking a Department Coordinator. This full-time role involves overseeing workflow, managing a team, and ensuring quality control. The ideal candidate will possess strong organizational skills and a proactive attitude. Join a mission-driven team that values collaboration and quality.

Benefits

Health Insurance

PTO

Vacation

Holidays

401K Plan

Qualifications

• Experience in coordination or administrative roles within production or project management.
• 1+ years of related experience preferred.

Responsibilities

• Track, plan, organize, and direct workflow to ensure timely completion of client files.
• Supervise and mentor team members, fostering a collaborative environment.
• Ensure projects meet industry and client standards.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Problem Solving

Leadership

Education

High School Diploma

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

Join to apply for the Department Coordinator role at Braille Works

About Braille Works: Braille Works is a family owned, Christ-centered company and one of the nation's leading providers of reading materials for people who are visually impaired and blind. We are dedicated to Making the world a more readable placeTM, delivering high-quality, accessible documents for our clients in healthcare, finance, and education.

Responsibilities

1. File Processing: Track, plan, organize, and direct workflow to ensure timely completion of client files.
2. Deadline Management: Ensure files are received and completed by set deadlines.
3. Team Oversight: Monitor attendance, manage time off requests, and verify payroll.
4. Workflow Improvement: Recommend and implement process improvements, keeping management informed.
5. Ad Hoc Requests: Process client requests for samples, data, and updates.
6. Client Communication: Handle daily transactional communication with clients.
7. Productivity Tracking: Monitor team productivity and quality points for performance review.
8. Technical Support: Place help desk tickets and follow up, reporting issues without resolving them directly.

Supervisory Responsibilities

1. Team Management: Supervise and mentor team members, fostering a collaborative environment.
2. Operational Oversight: Oversee daily operations, ensuring schedules and quotas are met.
3. Resource Allocation: Manage resources effectively to meet project demands.
4. Quality Control: Ensure projects meet industry and client standards, implementing quality measures.

Qualifications and Skills

• Experience in coordination or administrative roles within production or project management.
• Strong organizational, time-management, and interpersonal skills.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, and adaptable to other software.
• Detail-oriented with problem-solving skills.
• Ability to work independently and as part of a team, demonstrating leadership and motivation.
• Self-starter with a professional attitude and proactive approach.
• Ability to handle workflow and maintain data integrity.

Education and Experience

High School Diploma or equivalent, with 1+ years of related experience preferred. Experience managing schedules and resources in a production environment is a plus.

Additional Information

This role is full-time, Monday through Friday, 40 hours per week. Candidates must pass a computer assessment, background check, and drug test. Braille Works offers a comprehensive benefits package including health insurance, PTO, vacation, holidays, and a 401K plan.

Interested candidates should submit their resume. We are an equal opportunity employer.