Department Coordinator

CSU; Los Angeles (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Los Angeles is seeking a Department Coordinator Administrative Support Coordinator II in the Mathematics Department to oversee day-to-day operations, support faculty, and manage office functions. The role requires coordinating schedules, budgets, and personnel support for lecturers and graduate assistants.

The ideal candidate has four years of general office experience, strong English communication skills, and bilingual English/Spanish ability.

Qualifications

• Four years of general office experience with lead responsibilities and accountability for staff results.
• Thorough knowledge of office methods, procedures, and practices; ability to interpret policies independently.

Responsibilities

• Manage day-to-day activities of the Mathematics department office under supervision.
• Coordinate financial and scheduling processes, including purchase requisitions and reimbursements.
• Support faculty recruitment, budgeting, and department events; report on funding sources and expenditures.

Skills

Bilingual English/Spanish

Office coordination

Strong English writing

Education

Bachelor's degree from an accredited four-year college or university

Tools

GET/PeopleSoft

Microsoft Word

Excel

Job description

Job No: 562879; 10/04/2026 DEPARTMENT COORDINATOR Administrative Support Coordinator II College of Natural and Social Sciences/Mathematics

Salary Range: $4,367 - $6,362/Monthly (Budgeted Hiring Salary Range: $4,367 - $4,727/Monthly)

Work Schedule: Full-Time, Monday-Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Under the general supervision of the Department Chair, the incumbent must exercise independent judgment and initiative to manage the day to day activities of the Mathematics department office. The incumbent must be able to address a wide range of problems utilizing university, college, and department policies and procedures. The incumbent will serve as the primary contact for lecturers and graduate assistants and will provide initial orientation of the department to new faculty. The incumbent will aid the chair and faculty in the execution of their roles as instructors, researchers, and mentors. This includes tracking faculty workloads, working closely with the various departmental committees, maintaining the department's space inventory, hiring student workers, helping to organize and coordinate activities around new faculty recruitment, and planning special events. The incumbent will interact with and solve problems for work unit customers and staff and provide work direction to the clerical support staff. The incumbent will help the chair develop class schedules for the department, track utilizations of department resources, allocate use of special purpose rooms, calculate faculty costs, reconcile supervision rosters, and manage attendance records. The incumbent will develop and report the history for reimbursement in faculty grant utilization and faculty budget utilization and have or develop an in-depth knowledge of the department's complex types of funding sources. The incumbent will develop and maintain a functional system of electronic files to track data relating to fiscal and academic outcomes. The incumbent will coordinate the processing of financial requests and track paperwork to ensure timely processing of purchase requisitions, including office supplies, furniture, equipment, and contracts. The incumbent will complete university forms such as requests for travel, expense claims, mileage reports, hospitality requests, and requests for checks. The incumbent will balance and maintain all of the department's state accounts, and reconcile PeopleSoft ledgers with the NSS Fiscal Assistant. The incumbent will use a variety of office support technology and systems, including Microsoft Word, Excel, and GET/PeopleSoft to enter data and generate reports. The incumbent will maintain PC-based databases, and use electronic and voice-mail to communicate effectively with faculty, staff, students, and people outside the University community. The incumbent must prioritize work and meet project deadlines.

Equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative functions. The incumbent must have a thorough knowledge of office methods, procedures, and practices. The incumbent must have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. The incumbent must demonstrate effective use of English grammar, punctuation, and spelling, and excellent oral and written communication skills. The incumbent must be proficient in office support technology, including Microsoft Word and Excel. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects; perform business math; analyze financial data; and make accurate projections requiring some inference. The incumbent must demonstrate skills for using computer technology to access data, maintain records, generate reports, and communicate with others. The incumbent must demonstrate appropriate professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds; and work effectively and sensitively with a broad range of people. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the interview process. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Experience working in higher education and working with college-aged students. Bilingual English/Spanish proficiency. Bachelor's Degree from an accredited four-year college or university.

Closing Date:

Review of applications will begin on October 18, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:

TDD Line [phone]

24-hour Dial-A-Job Line [phone]

Advertised: Oct 04 2026 Pacific Daylight Time