DEPARTMENT ASST

Covenant-Health; Lenoir City (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Covenant Health is seeking a Department Assistant for the Medical Surgical Unit in Lenoir City, TN. This full-time role (80 hours per pay period, day shift) supports a busy department with secretarial and administrative duties.

Responsibilities include handling correspondence, receptionist duties, file maintenance, travel arrangements, mail processing, and supplies management. Prior clerical experience is preferred.

Qualifications

• 1–2 years clerical/administrative experience.
• Experience using MS Word, Excel and PowerPoint.
• HS diploma or GED preferred (minimum education none specified in the posting).

Responsibilities

• Type correspondence, reports, memoranda and special projects as requested.
• Act as receptionist, answer phones, route callers, take messages and provide routine information.
• Maintain department files and records for budget reports, invoices and time sheets.
• May arrange travel and lodging for the department and maintain records.
• Receive mail and route appropriately.
• Maintain and order office supplies.
• Serve as inter-departmental communication resource.
• Follow policies, procedures, and safety standards; complete required education; participate in quality improvement initiatives.

Skills

Clerical/administrative

Communication

Education

High school diploma or GED

Tools

MS Word

Excel

PowerPoint

Job description

Overview

Department Assistant, Medical Surgical Unit

Full Time, 80 Hours Per Pay Period, Day Shift

Fort Loudoun Overview:

Fort Loudoun Medical Center, part of Covenant Health, is an 87,000-square-foot hospital serving Loudon County and surrounding communities. Based in Lenoir City, TN, with more than 200 physicians across 29 specialties, the facility offers advanced technology including MRI, CT, ultrasound, diagnostic X-rays, women's imaging, and nuclear medicine unique to the region. Featuring private patient rooms and comprehensive services such as emergency care, surgery, and specialized treatments, our dedicated team of physicians, staff, and volunteers is committed to providing excellent care to every patient, every time.

Position Summary:

Performs a full range of secretarial and administrative duties for a specific department or unit. Requires clerical training or experience and some knowledge of the unit's operational procedures. May perform departmental support functions such as processing payroll, enter data into information systems, or other duties similar in nature.

Responsibilities

• Type correspondence, reports, memoranda and special projects as requested.
• Acts as receptionist, answers telephones, route callers, takes messages and provides routine information to callers.
• Maintains department files and records for budget reports, invoices and time sheets.
• May make travel and lodging arrangements for the department, through travel agency and maintains appropriate records.
• Receives mail and routes appropriately.
• Maintains and orders office supplies.
• Serves as inter-departmental communication resource.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.

Minimum Experience:

One (1) to two (2) years clerical/administrative experience. Experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software.

Licensure Requirement:

None