Department Assistant - Nursing Admin - Maternal Child Health - Full-time - Day

Capital Health; New Jersey; On-site; USD 27,552 - 35,817; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

Retirement Savings Plan

Paid Time Off

Job summary

Capital Health serves as a regional leader in patient care. Hopewell and Pennington, NJ-based Nursing Administration seeks a Department Assistant to support multiple departments in a high-volume hospital setting.

The role focuses on calendar maintenance, meeting coordination, document preparation, and confidential data handling, with opportunities to engage in finance-related tasks and vendor coordination.

Qualifications

• High school diploma or GED completed.
• Associate's degree or business school degree preferred.
• At least three years of clerical, office, or administrative experience.
• Broad knowledge of administrative and clerical functions.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Maintains department head calendars and coordinates meetings and travel.
• Maintains records and confidential files for multiple departments.
• Processes timekeeping and PTO; liaises with Payroll and HR.
• Prepares and proofs letters, memos, and reports; formats documents.
• Coordinates with facilities and vendors; supports office moves and logistics.
• Orders supplies and maintains filing systems.

Skills

Organizational skills

Interpersonal skills

Communication

Education

High school diploma or GED

Associate's or business school degree

Tools

Microsoft Office

Job description

## Department Assistant - Nursing Administration - RMC - Full-time - DayApplylocations: Hopewell: Pennington, NJtime type: Full timeposted on: Posted Todayjob requisition id: JR110594Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a dynamic health care resource accredited by the DNV that includes two hospitals, an outpatient center, satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group is made up of more than 600 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.The listed pay range or pay rate reflects compensation for a **full-time equivalent (1.0 FTE)** position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).**Pay Range:**$20.10 - $26.13**Scheduled Weekly Hours:**40**Position Overview**SUMMARY (Basic Purpose of the Job)Performs administrative activities within established guidelines to support multiple department operations. Provides secretarial support to facilitate smooth operation of multiple departments. Coordinates workflow to ensure operation within multiple departments.## MINIMUM REQUIREMENTSEducation: High school diploma or GED. Associate's or business school degree preferred.Experience: Three years of clerical, office, or administrative experience.Other Credentials:Knowledge and Skills: Broad knowledge of administrative and clerical functions. Possesses good understanding of organization's structure.Special Training: Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point) required. Familiarity with basic internet searching and browsing.Mental, Behavioral and Emotional Abilities: Excellent organizational and interpersonal skills.Usual Work Day:8 Hours## ESSENTIAL FUNCTIONS* Maintains calendars for Department Head with accuracy, updating as changes occur. Schedules meetings and coordinates meeting arrangements, including facilities, catering, and logistics assuring smooth functioning of events. Makes travel arrangements as needed.* Maintains, on a timely and accurate basis, records and databases of information specific to multiple departments, often of a highly confidential nature. Maintains confidential files for the department. May process timekeeping and tracking of PTO in accordance with policy and procedure, serves as liaison with Payroll and Human Resources.* Coordinates the timely and accurate receipt, processing, production, and distribution of regular reports to appropriate department staff. Processes timely and accurately requisitions, invoices and expense reports, determines appropriate accounting codes, and obtain necessary signatures.* Contacts, makes inquiries, and schedules appointments with appropriate outside individuals and vendors.* Attends, participates in, and provides constructive input in assigned committee meetings.* Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner. Designs formats and lays out presentations and documents as needed, using basic and intermediate features of MS Office applications (Word, Excel, Power Point). Reviews, determines appropriate disposition of, and respond to mail, faxes, email in a timely manner. Performs a variety of clerical tasks: monitors and orders office supplies, makes copies, sends and receives faxes as required. Maintains an orderly filing system for records, documents, printed material, and hospital and departmental manuals.* Organizes data and information on a regular basis. Ensures maintenance of hard copy and computer files periodically as required. Maintains existing databases in standard and specialized database applications. May conduct research on the Internet. Maintains hospital and departmental logs and catalogs.* Serves as liaison with facilities or building management, safety, and security to ensure consistent provision of services and to resolve problems as needed.* Participates in office renovation, space allocation, and office moves, coordinating IT, telephone, facilities and other support services as needed.* Develops, formats, prepares, and/or types purchase orders, requisitions, work schedules, correspondence, reports, and other related documents. Expedites and ensures delivery of materials and supplies.* Performs other duties as assigned.## PHYSICAL DEMANDS AND WORK ENVIRONMENTFrequent physical demands include: Standing, Walking, Wrist position deviation, Keyboard use/repetitive motion, Talk or Hear Occasional physical demands include: Climbing (e.g., stairs or ladders) , Carry objects, Push/Pull, Twisting, Bending, reaching forward, reaching overhead, Squat/kneel/crawl, Pinching/fine motor activities Continuous physical demands include Sitting Lifting Floor to Waist 20 lbs. Lifting Waist Level and Above 20 lbs. Sensory Requirements include: Very Accurate 20/40, Near Vision, Accurate Far Vision, Color Discrimination, Minimal Depth Perception, Accurate HearingAnticipated Occupational Exposure Risks Include the following: Bloodborne Pathogens, Chemical, Airborne Communicable Disease, Dust/Particulate Matter**This position is eligible for the following benefits:*** Medical Plan* Prescription drug coverage & In-House Employee Pharmacy* Dental Plan* Vision Plan* Flexible Spending Account (FSA)- Healthcare FSA- Dependent Care FSA* Retirement Savings and Investment Plan* Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance* Supplemental Group Term Life & Accidental Death & Dismemberment Insurance* Disability Benefits – Long Term Disability (LTD)* Disability Benefits – Short Term Disability (STD)* Employee Assistance Program* Commuter Transit* Commuter Parking* Supplemental Life Insurance- Voluntary Life Spouse- Voluntary Life Employee- Voluntary Life Child* Voluntary Legal Services* Voluntary Accident, Critical Illness and Hospital Indemnity Insurance* Voluntary Identity Theft Insurance* Voluntary Pet Insurance* Paid Time-Off ProgramThe pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level. The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.