Department Assistant - FT - Lab

Trinity Health Mid-Atlantic; Waterbury (CT); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Department Assistant to join their Laboratory team. In this full-time role, you'll be the backbone of clerical support, ensuring smooth operations and effective communication between the lab and clients. Your responsibilities will include managing files, scheduling lab work, and maintaining compliance with regulatory standards. This position offers a chance to work in a dynamic environment where your skills will contribute to the healthcare community. If you're looking for a role where you can make a difference from day one, this opportunity is for you!

Benefits

Health Insurance Coverage starting Day One

Generous Shift Differentials

Award-winning Hospitals and Departments

Qualifications

• High School Diploma required; Associate’s degree preferred.
• 3+ years of clerical experience in healthcare setting preferred.

Responsibilities

• Provide clerical and telephone support to the Laboratory Department.
• Maintain regulatory compliance and employee files.

Skills

Administrative Skills

Clerical Skills

Communication Skills

Interpersonal Skills

Organizational Skills

Education

High School Diploma or equivalent

Associate’s degree in a health-related field

Tools

MS Excel

MS Word

MS PowerPoint

PeopleSoft

Job description

Department Assistant - FT - Lab

Department Assistant - FT - Lab

Apply locations: Saint Mary's Hospital Waterbury, CT

Time type: Full time

Posted on: Posted 2 Days Ago

Job requisition id: 00585224

Employment Type:

Full time

Shift:

Day Shift

Description:

Saint Mary's Hospital, Waterbury CT. Please Attach Resume.

You would be responsible for providing clerical and telephone support to facilitate the efficient operation of the Laboratory Department. Must be able to handle difficult calls and provide information to physicians inquiring about their patients. Duties also include regulatory and compliance responsibilities, maintaining files, scheduling and registration of lab work, preparation of documents, attending lab meetings and preparing meeting minutes, ordering supplies, filing, copying, and any other clerical duties as assigned.

What You Will Do:

• Provides clerical and telephone support.
• Acts as the liaison between the laboratory and the clients.
• Fulfills all regulatory and compliance responsibilities, i.e., CAP, DPH & CLIA certifications and licensure records are up to date.
• Maintains all employee files to comply with regulatory standards.
• Performs clerical revisions and typing of current and new policy and procedure manuals.
• Records and distributes all laboratory meeting minutes.
• Manages laboratory supplies related to section (PeopleSoft and Staples).
• Assists in registration of lab work as needed.
• Faxes lab results to clients.
• Organizes and files CAP PT surveys.
• Assists in mail delivery and specimen transport.
• Schedules Courier services to Outreach facilities.
• Performs other duties as assigned.

Position Hours:

• 40 hours, Day Shifts

Minimum Requirements:

• Position requires educational level of High School Diploma or equivalent. Associate’s degree in a health-related field preferred.
• Three (3) years of administrative/clerical experience in a healthcare setting preferred.
• Strong administrative and clerical skills including proficiency in computer skills including MS Excel, MS Word, and PowerPoint.
• Ability to communicate with all levels of staff, outside providers, and patients effectively and professionally. Excellent telephone demeanor.
• Strong interpersonal and organizational skills required.

Position Highlights and Benefits:

• Our Mission and Core Values.
• Great benefits and Health Insurance Coverage—starting Day One!
• Generous Shift Diffs.
• Award-winning Hospitals and Departments.

Ministry Information:

Saint Mary’s Hospital is a Catholic, not-for-profit, community teaching hospital that has been serving patients in Waterbury, CT and our surrounding communities since 1909. From the moment you step inside, you'll notice what makes us different: the warmth and attentiveness of our physicians and nurses, the cleanliness of our facilities, and the way we make patients and their families feel that they are truly being cared for - like a member of our family.

Our Commitment to Diversity and Inclusion:
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

About Us

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs.