Department Assistant - Behavioral Health

HealthPartners; Wisconsin; Hybrid; USD 38,000 - 50,000; Full time

Job summary

HealthPartners is seeking a Department Assistant to support the Amery Behavioral Health team in Wisconsin. The role focuses on managing materials services, maintaining par levels, processing orders, and coordinating with vendors to ensure timely delivery of supplies and equipment.

The position requires 3+ years in medical materials management or related fields, strong problem-solving skills, and attention to inventory accuracy.

Qualifications

• 3+ years of experience in medical materials management or related materials processes.
• Experience/knowledge of products or processes related to materials management preferred.
• Commitment to quality and process improvement activities.

Responsibilities

• Establishes and maintains par levels of medical supplies and equipment.
• Toubleshoots shortages and service issues with materials and vendors.
• Places orders for supplies using Lawson and handheld scanners.
• Maintains handheld records in IC81 and updates logs.
• Distributes materials and equipment across the campus.
• Coordinates procurement of rental equipment and manages inventory.
• Checks expiration dates and rotates stock accordingly.

Skills

Materials management

Education

High School Diploma

Tools

Lawson system

IC81

Ricoh copiers

Job description

HealthPartners is looking to hire a Department Assistant to join our Amery Behavioral Health team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Position Summary:

• Understands and supports the AHC mission, vision, guiding principles and standards of behavior.
• To assist with various responsibilities of the Materials Services department; to receive, store, issue, inventory stock levels, monitor materials, supplies, and equipment; and to perform related duties as assigned.
• This position requires some experience in the management of materials and the duties related to Materials Services.
• All AHC employees are responsible to participate in quality and process improvement activities.
• Every effort has been made to make this job description as complete as possible. However, it is emphasized that you may be required to perform other related duties and activities.

Essential Duties:

• Establishes and maintains effective par levels of medical supplies and equipment for assigned areas
• Troubleshoots and provides solutions for product shortages and other service issues.
• Places orders for supplies using Lawson, Lawson hand helds and/or other means
• Establishes and maintains hand held records in IC81
• Distributes materials, supplies and equipment throughout the campus
• Helps order additional rental equipment
• Contacts vendors to follow up on problems and obtain information
• Maintains a neat and orderly work environment
• Performs general clerical duties such as computer entry, scanning and filing
• Records surplus inventory and maintains logs and reports
• Receives, stocks, distributes materials, supplies and equipment.
• Monitor inventory levels and makes recommendations
• Makes returns of supplies and equipment
• Helps manage printer supplies and equipment
• Checks expiration dates and rotates product accordingly
• The ability to work well with others
• Processes UPS and FedEx deliveries/pickups
• Helps manage Ricoh copiers and fix it tickets for copiers
• Works as a liaison with TLC Biomedical group for equipment repairs
• Inspects incoming merchandise for damage and/or defects and verify packing slip with purchase order.

Work Schedule:

M-F flexible schedule

Required Qualifications:

• Education:
  • High School Diploma or equivalent.
• Experience:
  • Prefer three (3) years’ experience in medical materials management and/or prefer three (3) years’ experience/knowledge of products and/or process related to materials management.