Department Assistant

General Atomics Aeronautical Systems; Poway (CA); On-site; USD 45,000 - 67,000; Full time

Job summary

General Atomics Aeronautical Systems, Inc. (GA-ASI) in Poway, CA, seeks a detail-oriented administrative professional to support finance, human resources, or related units.

Under supervision, you will compile confidential reports, manage data, and prepare presentations and timelines for internal use. Responsibilities include gathering information from multiple sources, tracking progress, and ensuring compliance with laws and company policies.

Qualifications

• High school diploma or equivalent required.
• Ability to grasp new concepts quickly.
• Ability to maintain confidentiality of sensitive information.
• Strong organizational and prioritization skills.
• Good analytical, interpersonal, verbal and written communication skills.
• Full knowledge of computer operations and applications.

Responsibilities

• Coordinates activities across one or more functional areas or units.
• Gathers, collects, and verifies data from multiple sources.
• Tracks progress of unit work assignments and reports on status.
• Maintains confidential reports and records in electronic and hard copy form.
• Responds to routine information requests from internal sources.
• Prepares electronic and hard copy reports and presentations.
• Complies with laws, regulations, and company policies.

Skills

Attention to detail

Strong organization

Analytical communication

Confidentiality

Problem solving

Computer literacy

Education

High school diploma or equivalent

Job description

Job Summary

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. Under general supervision, this position performs a variety of activities in support of functional areas such as finance, or human resources or for one or more project/business/technical units. Maintains, processes, reviews, and compiles a variety of confidential and sensitive electronic and hard copy reports, records, statistics, timelines, tables, correspondence, and presentations, which requires tact and discretion in handling. Provides data and information requiring some explanation or interpretation. Primary contacts are within the department with occasional contact with management and representatives of outside organizations. Detailed instructions are provided for new activities or special assignments.

DUTIES AND RESPONSIBILITIES:

• Coordinates the activities of one or more functional areas or one or more project/business/technical units.
• Gathers, collects, records, tracks, verifies data and information from multiple sources.
• Coordinates, tracks, and may report on the progress of unit work assignments and/or projects.
• Maintains and updates a variety of confidential and sensitive electronic and/or hard copy reports and records.
• Responds to routine verbal and written requests for information from internal sources.
• Prepares requested electronic and hard copy reports, and presentations.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
• Additional Functions Other duties as assigned or required.
  
  
  

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a high school diploma or equivalent and two or more years experience in a field related to the specialized functional area or unit where assigned. Must demonstrate a broad understanding of assigned functional area principles, theories, and concepts.
• Must possess the ability to grasp new concepts quickly.
• The ability to maintain the confidentiality of sensitive information.
• Strong organization skills and the ability to establish priorities.
• The ability to identify issues and solve routine problems.
• Good analytical, interpersonal, verbal and written communication skills to accurately document and report.
• Full knowledge of computer operations and applications.
• Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Job Type: Full-Time Hourly

Salary range: 45,000 - 67,125