Department Analyst I/II (DPW - Engineering, Administration)

County of Marin; San Rafael (CA); Hybrid; USD 95,000 - 130,000; Full time

Job summary

County of Marin is seeking a Department Analyst I/II to provide professional analytical, fiscal, grant administration, and compliance support within the Department of Public Works. The role focuses on developing and monitoring budgets, managing grants, and ensuring regulatory compliance across infrastructure projects.

The position collaborates with engineers and project managers, serves as SPOC for Caltrans Local Assistance, MTC, and TAM, and supports a wide range of budget and reporting

Qualifications

• Knowledge of government budgeting, fiscal analysis, grant administration, and financial management principles.
• Ability to develop and monitor operating, capital, and project budgets.
• Experience with CIP planning and funding for infrastructure.
• Understanding of regulatory compliance requirements.

Responsibilities

• Develop and monitor the division's operating and capital budgets.
• Administer federal, state, and local grants through funding lifecycle.
• Prepare budget adjustments and fiscal analyses for Board of Supervisors staff reports.
• Coordinate with engineers and project managers on funding needs and reporting.

Skills

Budgeting

Grant administration

Fiscal analysis

Public works

Regulatory compliance

Project budgeting

Education

Bachelor's degree in Public Administration

Job description

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

The mission of the Marin County Department of Public Works is To provide quality services and maintain and improve public infrastructure and facilities, while protecting Marin’s natural resources. Read more about the Department of Public Works at https://publicworks.marincounty.gov/.

Reporting to the Engineering Division Manager, the Department Analyst I/II provides professional analytical, fiscal, grant administration, and compliance support to the Engineering Division within the Department of Public Works. The position provides budgetary support and oversight for the division’s General Fund operating budget and the Road and Bridge Fund, which provides significant funding for infrastructure projects delivered by DPW’s Project Delivery divisions. The Analyst works closely with engineers and project managers to develop and monitor project budgets, identify funding needs, prepare budget adjustments, and provide fiscal analysis for Board of Supervisors staff reports. The Analyst administers federal, state, regional, and local grants throughout the funding lifecycle, including funding authorization, reimbursement, monitoring, audit support, and closeout, while ensuring staff are informed of key deadlines and grant requirements. The position serves as the Single Point of Contact (SPOC) for Caltrans Local Assistance, Metropolitan Transportation Commission (MTC), and Transportation Authority of Marin (TAM).

The Analyst also coordinates key regulatory and compliance activities related to public works project delivery, including labor compliance, certified payroll, DBE requirements, Title VI administration, and audit response, and develops procedures, training, and process improvements. While primarily assigned to Engineering, the position may provide budgetary, analytical, and program support to other Project Delivery divisions and departmental initiatives as needed.

Remote Work Schedule

The Department of Public Works follows a hybrid work schedule for positions which allow remote work. Employees in allowable positions will work with their supervisor to establish a remote work schedule that supports effective services and operations. Generally, employees are expected to be in the office at least three (3) days per week. Employees may need to be flexible with remote work and be able to report to work based on operational need and as needed. During the initial training and/or probationary period, employees may be required to work primarily onsite before establishing a hybrid work schedule. Departments and employees are required to follow the County’s remote work policy – PMR 27.

Highly Qualified Candidate

Knowledge of

• Government budgeting, fiscal analysis, grant administration, and financial management principles; Capital Improvement Program (CIP) planning, budgeting, and project delivery; federal, state, regional, and local grant requirements; public works and infrastructure funding; regulatory compliance requirements; and governmental financial and reporting practices.

Skill in

• Analyzing complex financial, capital, and program information; developing and monitoring operating, capital, and project budgets; supporting CIP development and implementation; managing multiple grants, projects, priorities, and deadlines; interpreting funding agreements, regulations, and policies; preparing clear fiscal analyses and recommendations; identifying and resolving funding or compliance issues; improving processes; and communicating effectively with technical staff, management, funding agencies, and other stakeholders.

Ability to

• Work independently and collaboratively in a fast-paced capital project delivery environment; exercise sound judgment and initiative; support the planning, prioritization, funding, and monitoring of capital improvement projects; translate complex fiscal and regulatory requirements into practical guidance; establish effective working relationships with engineers, project managers, fiscal staff, and external agencies; anticipate deadlines and potential issues; and manage detailed assignments with accuracy, organization, and follow-through.

Qualifications

• Principles and practices of business and public administration.
• Principles and practices of work planning, data collection and analysis, project management and research methodology.
• Applicable laws, rules, and regulations.

• Plan, organize, and conduct research and analytical studies.
• Interpret, apply and explain laws, regulations and policies governing program operations.
• Prepare clear, concise and accurate reports, correspondence, policies, procedures and other written materials.
• Establish and maintain effective working relationships with those contacted in the course of work, including other departments, community members and organizations, public and private agencies, and local, state and federal agencies.
• Effectively represent assigned programs, the department and County in meetings and presentations.

Minimum Qualifications

Department Analyst I

Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work. Professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program planning or research work may be substituted for the required education on a year-for-year basis.

Department Analyst II

In addition to the above, two years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research analysis; strategic planning; or closely related work.

Disaster Service Workers

All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer

If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.