Department Administrator - Emergency Medicine

UT Health San Antonio; San Antonio (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

UT Health San Antonio is seeking a finance and administration leader to manage the department's financial and operational activities under the Department Chair and Finance Head. The role covers budgeting, expenses, revenues, space, IT, and inventory for clinical, academic, and research missions.

You will direct operations, set productivity standards, supervise staff, prepare reports, coordinate policies, and oversee contracts and grants while collaborating with administration, faculty and

Qualifications

• Master's degree in Healthcare Administration, Business Administration, Finance or related field.
• Knowledge of financial analysis, budgeting and forecasting.
• Familiarity with education/academic medicine budgets and HR processes.
• Ability to read financial reports and contracts and write clear policies.

Responsibilities

• Provides direction and oversight of the unit's operations, in conjunction with the unit's Director/Chair.
• Develops, communicates, and manages productivity standards, goals, and expectations for staff.
• Manages all-funds budgeting for the department and financial planning efforts.
• Prepares operational and financial reports with analyses and recommendations.
• Oversees recruitment and staff development; coordinates department policies and programs.
• Oversees contracts and grants per sponsor requirements and fiscal controls.

Skills

Financial analysis

Budgeting

Supervisory skills

Forecasting

Communication

Education

Master's degree in Healthcare Administration, Business Administration, Finance or related field

Tools

ERP systems

MS Excel

Job description

Job Description

Responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school. Activities include, but are not limited to, budget development, managing and monitoring expenses and revenues in clinical, academic, and research operations; management of short and long term operations such as space, information technology, and inventory; oversight of research, education, revenue cycle operations and human resource activities.

Job Description

Responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school. Activities include, but are not limited to, budget development, managing and monitoring expenses and revenues in clinical, academic, and research operations; management of short and long term operations such as space, information technology, and inventory; oversight of research, education, revenue cycle operations and human resource activities.

Responsibilities

• Provides direction and oversight of the unit's operations, in conjunction with the unit's Director/Chair, related to areas of administrative, financial, operational, and strategic management.
• Develops, communicates, and manages productivity standards, goals, and expectations for staff in conjunction with the Director/Chair.
• Manages and maintains all-funds budgeting for the department, including financial planning efforts, with an emphasis on the various missions.
• Coordinates the compilation of and prepares operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Develops, communicates and manages productivity standards, goals and expectations for departmental staff in conjunction with the Department Chair.
• Provides administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs.
• Designs and implements departmental strategic plans in accordance with the requirements of the school.
• Oversees the recruitment of new faculty and staff, to include initiating department orientation.
• Manages employee development and retention by effectively leading, motivating, and mentoring departmental staff.
• Acts as a liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems.
• Oversees the administration of departmental contracts and grants in accordance with established policies and sponsor's requirements regarding records, reports, controls, and conditions governing expenditure of funds; provide guidance on the appropriation of funds as necessary.
• Supervises a team of exempt and nonexempt employees and interviews, selects and trains employees; sets and adjusts rates of pay and hours of work as well as plans and directs work.
• Appraises productivity and efficiency for the purpose of recommending promotions or other changes in status and handles complaints and grievances and disciplines when necessary.
• Performs all other duties as assigned.

Qualifications

• Master's degree in Healthcare Administration, Business Administration, Finance or directly related field.
• Knowledge of financial analysis and accounting principles and possess budgetary, analytical and forecasting skills.
• Familiarity with school curriculum, undergraduate and graduate medical education, and faculty relations including recruitment (including visa/international issues), appointments, promotion & tenure, credentialing, health plan enrollment, etc.
• Ability to read and interpret professional journals, financial reports, and contracts and other legal documents as necessary, write reports, business correspondence, departmental policies and procedural manuals.
• Ability to identify problems, collect and analyze data, establish facts, and draw valid conclusions, provide solutions and act on them.
• Knowledge of Federal, State and higher education accounting and reporting requirements and standards.
• Knowledge of computer systems, software applications, and automated financial systems.
• Ability to demonstrate excellent verbal and written communication skills and superb conflict resolution techniques and be able to apply organizational, interpersonal, and leadership skills and maintain confidentiality.
• Strong interpersonal skills, to include the ability to build collegian relationships to support the mission of the department both internally and externally.

Required Skills

Five (5) years accounting or related business experience to include five (5) years of supervisory experience is required.