Dental Treatment Coordinator Lead

001 University of Rochester; City of Rochester (NY); On-site; USD 30,000 - 41,000; Full time

Job summary

The University of Rochester’s Department of Dentistry seeks a Dental Treatment Plan Coordinator to perform routine and non-routine administrative duties with high-level customer service. You will manage daily clerical operations, train staff, and ensure accurate patient schedules and adherence to NY policies.

Located at 601 Elmwood Ave, Rochester, NY 14642, you will coordinates the area, review schedules, assist in performance evaluations, and liaise with Billing for pretreatment estimates and

Qualifications

• High School Diploma required
• Two years of experience required
• Dental Experience preferred
• Strong customer service skills (via telephone and in person) required
• Ability to communicate effectively and professionally required
• Ability to work well in a fast-paced environment required
• Ability to work with a diverse patient and provider population required

Responsibilities

• Coordinates the activities of the area. Trains new employees and cross-trains employees within the area.
• Provides daily direction and assistance to Administrative support staff. Assigns and checks work. Assists supervisor in preparing performance evaluation data.
• Performs quality assurance monitoring (including scheduling and registration errors) as well as other areas that affect it; prepares related logs and management reports.
• Assists in the development of goals and objectives for the area. Writes new procedures and training materials; updates existing procedures as needed.
• Exercising tact, initiative and independent judgment makes decision using approved Dentistry procedures regarding security of complex, high dollar, dental accounts.
• Negotiates down-payments and authorizes repayment status for high dollar, complex patient plans in accordance with Dentistry policies and guidelines.
• Communicates treatment information to Billing personnel for timely submission of pretreatment estimates and insurance approvals.
• Collaborates with all members of the dental care team to facilitate superior communication with the patient for best treatment outcomes.
• Maintains good working relationship with other Dentistry care providers, Billing and front line staff to coordinate referrals and other treatments.
• Serves as primary contact to Billing personnel, care provider and/or Administrator to resolve patient concerns.
• Performs check-in and check-out procedures. Processes payment.
• Contact referred patients, registers and schedules New Patient Referral appointments.
• Maintains knowledge of New York State & local policies, regulations and procedures related to compliance requirements.
• Responsible for Insurance Preauthorization - Initiates insurance referral, verification, and/or service authorization in advance of treatment through review of dental insurance benefits and requirements.

Skills

Strong customer service

Effective communication

Fast-paced work

Diversity awareness

Education

High School Diploma

Two years of experience

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500159 Department of Dentistry Work Shift: UR - Day (United States of America) Range: UR URCB 206 H

Compensation Range: $21.97 - $29.66

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

With minimum direction and considerable latitude for independent judgment, performs all routine and non-routine Dental Treatment Plan Coordinator and administrative duties requiring highly advanced customer service skills. Responsible for considerable departmental administrative details requiring extensive knowledge and experience with EIOH policies, procedures, and practices. Responsible for assigning and reviewing daily clerical operations while performing Dental Treatment Plan Coordinator functions. Trains new employees and monitors quality and quantity of work performed in the department. Provides daily direction and support to Administrative support staff. Assigns and checks work. Assists supervisor in preparing performance evaluation data. Assumes functions of supervisor in their absence.

JOB DUTIES AND RESPONSIBILITIES:

• Coordinates the activities of the area. Trains new employees and cross-trains employees within the area. Acts as the primary preceptor for new staff (training, onboarding, monitoring training/competencies).
• Provides daily direction and assistance to Administrative support staff. Assigns and checks work. Assists supervisor in preparing performance evaluation data. Assumes functions of supervisor in her/his absence.
• Performs quality assurance monitoring (including scheduling and registration errors) as well as other areas that affect it; using specific criteria, measures quality, quantity, and timeliness of tasks performed; prepares related logs and management reports.
• Assists in the development of goals and objectives for the area. Writes new procedures and training materials; updates existing procedures as needed.
• Exercising tact, initiative and independent judgment makes decision using approved Dentistry procedures regarding security of complex, high dollar, dental accounts. Ensures accuracy of patient schedules. Reviews provider schedules to ensure maximum utilization.
• Negotiates down-payments and authorizes repayment status for high dollar, complex patient plans in accordance with Dentistry policies and guidelines. Reviews appointment history and upcoming payment obligations to initiate patient contact for payment due reminders.
• Communicates treatment information to Billing personnel for timely submission of pretreatment estimates and insurance approvals. Acts as a resource to patients and care providers of Medicaid approval process and other 3rd party billing issues.
• Collaborates with all members of the dental care team to facilitate superior communication with the patient for best treatment outcomes.
• Maintains good working relationship with other Dentistry care providers, Billing and front line staff in order to coordinate referrals and other treatments relevant to the patient' s overall dental treatment plan.
• Serves as primary contact to Billing personnel, care provider and/or Administrator to resolve patient concerns.
• Performs check-in and check-out procedures. Processes payment.
• Contact referred patients, registers and schedules New Patient Referral appointments.
• Maintains knowledge of New York State & local policies, regulations and procedures related to compliance requirements.
• Responsible for Insurance Preauthorization - Initiates insurance referral, verification, and/or service authorization in advance of treatment through review of dental insurance benefits and requirements.
• Performs other duties for supervisor as directed including working on special projects and working with other support staff on special projects. Monitors accurate time reporting procedures.

QUALIFICATIONS:

• High School Diploma required
• Two years of experience required
• Or equivalent combination of education, training and experience required
• Dental Experience preferred
• Strong customer service skills (via telephone and in person) required
• Ability to communicate effectively and professionally required.
• Ability to work well in a fast-paced environment required.
• Ability to work with a diverse patient and provider population required.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.