Dental Receptionist

Wellspace Health; Citrus Heights (CA); On-site; USD 31,188 - 40,542; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Paid holidays

Malpractice insurance

Professional development

Job summary

WellSpace Health is seeking a Receptionist at Sunrise Center in Citrus Heights, CA. The role handles phones, client greetings, appointment scheduling, and clerical tasks in a dental office.

Ideal candidates have a high school diploma or dental assisting certificate, and at least one year in a dental setting. Knowledge of Word/Excel and HIPAA is preferred. This is a full-time, on-site position with travel as needed.

Qualifications

• High School diploma or Dental Assisting Certificate preferred.
• One year experience in a dental office or equivalent.
• Clear written and verbal communication with good listening skills.
• Fluency in additional languages preferred.
• Proficiency with Word/Excel and database software a plus.
• Able to work a flexible schedule and meet deadlines.
• Strong administrative skills and attention to detail.
• Experience with standard office equipment and HIPAA compliance.

Responsibilities

• Answer phones and greet clients in a courteous manner.
• Schedule appointments and manage front-desk operations.
• Verify patient insurance and eligibility.
• Maintain front office logs and organize dental records.
• Process fees and payments at point of service.
• Travel as needed for operational needs.
• Assist with back-office duties as assigned by Center Manager.

Skills

Communication

Time management

HIPAA compliance

Attention to detail

Office software

Education

High School diploma or dental assisting certificate

Tools

Microsoft Word

Excel

Job description

Job Details

Job Location: 151 - Sunrise Health Center - Citrus Heights, CA 95610

Salary Range: $23.00 - $29.43 Hourly

Department/Care Stream: Dental

LIA Reporting Structure:

Timecard Approver: Center Manager

Primary: Center Manager

Secondary: Director of Dental Operations

Status: Full-time

FLSA: Non-Exempt

Location: Sunrise Center

Pay Range: $22.64 - $29.43/hr

EEO-1: Office and Clerical

Organization Information

WellSpace's mission is "achieving regional health through high quality comprehensive care." We believe that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. At WellSpace, we see you!

We are driven to serve the whole person through comprehensive, integrated care, spanning medical, dental, behavioral health, and supportive services across the region. We do this by building a team of exceptional colleagues who are dedicated to our mission and becoming part of the communities we serve.

As the region's largest Community Health System, WellSpace utilizes a Confluence Model to integrate an internal network of healthcare modalities, including Federally Qualified Health Centers (FQHC), Certified Community Behavioral Health Center (CCBHC), Drug Medi-Cal and Specialty Mental Health programs, California's second largest 988 Suicide and Crisis Lifeline Center, an independent Risk Bearing Organization (WellSpace Nexus), and more into a seamless confluence of care.

To ensure the highest quality of care, WellSpace is accredited by the Joint Commission for Ambulatory Care, Behavioral Health and as a CCBHC. Further, it is certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home. WellSpace's crisis programs are accredited by the American Association of Suicidology and the International Council for Helplines.

Position Summary

The Receptionist will answer phones, greet clients, schedule appointments, maintain office appearance, and perform various clerical tasks including filing, copying, and shredding.

Required Qualifications

• Required High School diploma OR Dental Assisting Certificate preferred.
• One year experience in a dental office OR a combination of education and experience sufficient to successfully perform the essential duties of the job.
• Communicate clearly and concisely, both verbally and in writing and demonstrate a high level of listening skills.
• Fluency in additional languages preferred.
• Computer literacy, including Word and Excel and database software experience a plus.
• Ability to work a flexible schedule when needed.
• Efficient time management skills, with the ability to meet deadlines and organizational needs.
• Strong administrative skills with attention to detail.
• Ability to use standard office equipment including phone, fax, copier.
• Computer (PC) literate in Microsoft Word, Excel, Power point, Outlook email and database software.
• Commitment to HIPAA and ability to abide by standards of professional ethics and maintain confidentiality.
• Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
• Assist and support the Center/Department/Program to meet standards of High Reliability.
• Required to travel when needed.

Essential Responsibilities

• Treat all patients, families, visitors, peers, staff and providers in a pleasant and courteous manner.
• Answer incoming calls and may respond to approximately 100 patient inquiries daily.
• Manage Dentist's and Hygienist's schedules by confirming patient’s appointments.
• Verifies patients Insurance and eligibility.
• Maintain office appearance and confirm tasks are completed by initialing the front office logs.
• Schedule appointments; initial and occurring using NextGen.
• Responsible for ordering office supplies and restocking inventory.
• Organize dental records and copies of dental x-rays for referrals and insurance submission.
• Accurately maintain and update all patient records including personal and medical information.
• May perform closing duties.
• Receive and process fees or credit card payments prior to client appointments.
• Travel when necessary to meet operational needs.
• Other back office duties as assigned by Dental Center Manager.

Benefits

• Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.
• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually
• 401(k) plan for eligible employees who have completed their 90-day introductory period

Physical Demands and Work Environment

The work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or feel. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually noisy.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care. The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

Equal Employment Opportunity

WellSpace Health is committed to the principles of equal employment.

We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.

It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws.

WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WellSpace Health is an Equal Opportunity Employer