Dental Practice Manager

The-Smilist-Denta; Clifton (NJ); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision insurance

Continuing education

Growth opportunities

Job summary

The-Smilist-Denta in Clifton, NJ is seeking a dynamic Practice Manager to lead a high-end dental team and oversee daily operations, scheduling, and patient flow.

You will manage staff, budgets, and billing while ensuring exceptional patient care and regulatory compliance in a fast-paced environment.

Qualifications

• 3+ years of management experience in a dental setting.
• Dentrix software experience strongly preferred.
• Ability to lead, coach, and motivate a team.
• Experience monitoring production/collection, budgets, and goals.
• Strong communication and problem-solving skills.

Responsibilities

• Coordinate daily office activities including scheduling and patient flow.
• Optimize workflows and reduce patient wait times.
• Serve as primary point of contact for patients and resolve issues.
• Explain treatment plans and financial details to patients.
• Supervise and evaluate receptionists, assistants, hygienists, and coordinators.
• Promote teamwork and ongoing staff development.
• Oversee billing, insurance verification, and payments.
• Develop and monitor office budgets and financial reports.
• Ensure OSHA/HIPAA/ADA compliance and patient record accuracy.
• Drive growth through marketing and community outreach.
• Collaborate with dentist to implement growth strategies.

Skills

Management experience

Dentrix

Team leadership

Customer service

Budget & P&L

Multitasking

Problem solving

Growth mindset

Job description

About Us:

We are seeking a dynamic and experienced practice manager for our Clifton Dental Practice who excels at leadership, team development, and business operations in a high-end, fast-paced environment. The ideal candidate is an effective communicator, a strong problem-solver, and a supportive leader who fosters a positive and productive workplace.

Qualifications:

• 3+ years of management experience in a dental setting
• Prior experience with Dentrix is strongly preferred
• Strong ability to lead, coach, and motivate a team to achieve success
• Exceptional patient care and customer service skills
• Business acumen - ability to monitor production/collection, read P&L reports, manage budgets, and set/reach goals
• Ability to adapt, multitask, and step into various roles as needed to support the team
• A proactive and solution-oriented mindset with the ability to navigate challenges effectively
• A motivated professional looking for long-term growth within an expanding company

Key Responsibilities:

• Manage and coordinate all aspects of the dental office’s daily activities, including patient scheduling, appointment management, and patient flow.
• Ensure smooth and efficient office operations by optimizing office workflows, managing patient wait times, and enhancing patient experiences.
• Act as the primary point of contact for patients, addressing concerns, inquiries, and complaints in a timely and professional manner.
• Ensure that patients are well-informed about treatment plans, financial details, and post-care instructions, delivering exceptional customer service at every stage.

• Supervise, train, and evaluate dental office staff, including receptionists, dental assistants, hygienists, and office coordinators.
• Promote a positive work environment, fostering a culture of teamwork, professionalism, and continuous learning.
• Coordinate staff schedules to ensure adequate coverage for patient appointments, and adjust schedules based on patient needs and office requirements.
• Monitor performance, provide feedback, and conduct performance reviews for all team members.
• Oversee the billing process, ensuring accurate coding, insurance verification, and timely collection of payments from patients and insurance companies.
• Manage accounts receivable, monitor outstanding balances, and work with patients on payment plans or financial arrangements.

• Develop and manage office budgets, track expenses, and ensure the office operates within budgetary constraints.
• Prepare financial reports, monitor profitability, and recommend strategies to improve office performance and financial outcomes.

• Ensure the dental office adheres to all local, state, and federal regulations, including OSHA, HIPAA, and ADA requirements.
• Maintain up-to-date knowledge of dental laws, regulations, and industry standards to ensure ongoing compliance.
• Implement and enforce office policies, procedures, and protocols to maintain consistency and high standards of care.
• Ensure accurate and confidential patient recordkeeping in compliance with HIPAA regulations.

• Develop and execute marketing strategies to attract new patients and retain current ones, including managing the practice’s online presence, social media, and local advertising.
• Coordinate patient outreach, recall systems, and appointment reminders to improve patient retention.
• Collaborate with the dentist or practice owner to implement growth strategies, assess market trends, and enhance service offerings.
• Identify and recommend opportunities for expanding services, improving patient care, and increasing patient volume.

What We Offer:

• Competitive compensation
• Benefits package for FT employees - health, dental, vision insurance, and more!
• Opportunity for professional growth and continuing education
• A chance to make a real impact on the health and well-being of our patients

Position Details:

• Schedule: Full Time
• Salary Range: $70,000-$75,000
• Location: Clifton, NJ

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.