Dental Patient Services Rep

GraceMed Health Clinic; Wichita (KS); On-site; USD 30,000 - 42,000; Full time

Job summary

GraceMed Health Clinic in Wichita, KS seeks a Dental Patient Services Representative to be the first point of contact for patients, greet them warmly, verify appointment details, and ensure accurate entry in the ECW system. This role supports scheduling and data collection to keep patient records current.

The position is full-time, non-exempt, with a focus on customer service, confidentiality, and teamwork in a medical/dental reception setting.

Qualifications

• High school diploma or equivalent.
• Bilingual Spanish proficiency preferred.
• Previous customer service or office experience preferred.

Responsibilities

• Greet and check in patients for appointments.
• Verify and update patient information in ECW.
• Prepare paperwork and collect necessary forms in advance.
• Schedule follow-up appointments and reminders.
• Maintain confidentiality and professional reception area.

Skills

Customer service

Communication

Organization

Bilingual Spanish

Education

High school diploma or equivalent

Tools

ECW software

Job description

Dental Patient Services Representative

Classification: Non-Exempt, Full-time

Reporting Relationship: Clinic/Medical Manager/Dental Clinic Manager

Supervision Responsibilities: No

Essential Role: Provides critical first contact between patients and GraceMed Health Clinic, Inc. Professionally greets and directs patients through scheduling follow-up appointments and updating pertinent information in EClinical Works (ECW) database.

Duties & Responsibilities

• Greets and check in patients arriving for an appointment, helps patients feel welcome.
• Verifies necessary information for patient appointments to include; patient information is current in ECW software and type of clinical visit.
• Verifies patient information prior to appointment including, next day insurance coverage verification (if expired or changed note account, this patient will be referred to the payment specialist upon arrival), and same day demographic verification. Ensures action is corrected and noted in ECW as needed.
• Assist with next day appointment reminders when needed. Ensures action is noted in ECW.
• Prepares paperwork for patients to complete in advance of appointment.
• Documents patient cancellations and failure to show for appointment per protocol.
• Receives deliveries, and distributes them to appropriate personnel.
• Maintains cleanliness and orderliness of reception work area and the waiting area.
• Maintains patient confidentiality at all times.

Qualifications

Education/Certifications/Licenses/Registrations

• High school diploma or equivalent.
• Bilingual Spanish bilingual proficiency preferred.

Experience

• Previous customer service experience.
• Previous medical/dental receptionist experience or background in general office work preferred.
• Additional training and/or experience in office procedures and medical/dental terminology preferred.

Technical Skills

• Must possess a thorough knowledge of modern office practices, procedures, and equipment, including computers, copiers, and other standard office equipment.
• Ability to work independently, organize, monitor, and adjust work as necessary to ensure accuracy and timeliness.
• Demonstrated ability to identify and solve problems.
• Able to provide innovative input into the development of the office environments and its processes.
• Able to learn new concepts and procedures quickly.
• Excellent organization skills and commitment to accuracy

Behavioral

• Ability to strongly embrace and personify the mission and values of GraceMed with socio-economic and cultural sensitivity in mind.
• Must display good verbal and written communication skills, and be able to professionally receive and follow oral instructions.
• Compassion for patients, family members, and others; along with a nurturing spirit to provide care during stressful situations
• Able to communicate well with people both in personal contacts and on the telephone.

Work Schedule

Normal schedule is Monday through Friday 8:00 am to 5:00 pm., schedule may vary.

Working Conditions

Medical/dental office setting. Ability to sit and/or stand for long periods of time. Bending, stooping, and lifting (up to 50lbs.) may be required. Interaction with physicians, patients and other office personnel. May involve contact with angry, upset or ill persons. May involve potential exposure to blood and body fluids and other hazardous substances. Must have visual acuity and manual dexterity to interface with computer. Must have auditory acuity to handle phone calls.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA) (May 1995).