Dental Office Assistant

Heartland Dental; Sanford (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Six paid holidays

Paid time off

Education and training

Daily Pay

Job summary

Terracina Dental Care is hiring a full-time Dental Receptionist to join a caring, collaborative team in Florida. You will greet patients, manage front-office duties, and use Dentrix for scheduling and records. The role emphasizes patient care, teamwork, and the smooth operation of the office.

Minimum 2–3 years in a dental setting with strong communication and organizational skills is preferred; insurance aging and AR experience is a plus. Competitive benefits and growth opportunities are offered.

Qualifications

• 2-3 years of experience in a dental office
• Familiarity with Dentrix is a plus
• Experience with insurance aging and accounts receivable preferred
• Willingness to learn and grow
• Strong multitasking and organizational skills
• Friendly, professional, and patient-focused demeanor
• Team player with a positive attitude and strong communication skills

Responsibilities

• Welcome and assist patients with a smile
• Schedule appointments and manage patient communications
• Support insurance verification and accounts receivable processes
• Help ensure the office runs smoothly and efficiently
• Deliver an outstanding patient experience from check-in to check-out
• Greet and welcome patients as they enter the office
• Manage front office duties, including answering phones and emails
• Utilize Dentrix for scheduling and records
• Schedule and confirm appointments for multiple providers
• File patient insurance claims and follow up on outstanding claims
• Post insurance and patient payments and process accounts receivables
• Review treatment plan fees and payment options
• Partner with providers to implement Heartland Dental systems

Job description

Terracina Dental Care is Hiring a Dental Receptionist!

Are you an organized, personable professional who enjoys building relationships with patients and helping create an exceptional dental experience? Terracina Dental Care is looking for a full-time Dental Receptionist to join our caring and collaborative team!

Schedule

• Monday & Tuesday: 7:30 AM – 4:00 PM
• Wednesday & Thursday: 6:30 AM – 4:00 PM
• Some Fridays

What We're Looking For

• 2-3 years of experience in a dental office preferred
• Familiarity with Dentrix is a plus
• Experience with insurance aging and accounts receivable preferred
• Willingness to learn and grow if you have some dental office experience
• Strong multitasking and organizational skills
• Friendly, professional, and patient-focused demeanor
• Team player with a positive attitude and strong communication skills

What You'll Do

• Welcome and assist patients with a smile
• Schedule appointments and manage patient communications
• Support insurance verification and accounts receivable processes
• Help ensure the office runs smoothly and efficiently
• Deliver an outstanding patient experience from check-in to check-out

Why Join Terracina Dental Care?

• Supportive and collaborative team environment
• Opportunity for growth and development
• Competitive pay and comprehensive benefits package
• Culture centered around exceptional patient care and teamwork

If you're looking for a practice where you can make a meaningful impact while growing your dental career, we'd love to hear from you!

More About The Role

• Greet and welcome patients as they enter the office to create a great first impression of our team
• Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
• Utilize Dentrix for patient scheduling and records
• Schedule and confirm appointments for multiple providers in the office
• File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
• Post insurance and patient payments and process accounts receivables
• Review treatment plan fees and payment options with patients
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential

What You’ll Gain

• Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
• Front loaded education and training, providing you the opportunity to develop to your full potential
• Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
• Access to on-demand Daily Pay

Minimum Qualifications

• Experience working in a fast-paced and customer-centric environment
• Excellent communication and organizational skills
• The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.

Preferred Experience

• 1+ years of experience in a dental or medical setting
• 1+ years of experience with insurance billing and accounts receivable
• Dentrix or other dental software experience

Physical Requirements:

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Availability to attend virtual training sessions (or in-person) periodically throughout the year
• As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.

Who is Heartland Dental?

Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.