Dental Business Supervisor - Guadalupe, AZ

Pascua Yaqui Tribe; Guadalupe (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

22 days PTO

15 holidays per year

Healthcare benefit package

401(k) plan with match

Job summary

The Dental Business Supervisor at Pascua Yaqui Tribe Health Services will oversee administrative and business functions of the tribal dental clinic. Responsibilities include managing staff, overseeing budgets and billing, coordinating scheduling, and ensuring compliance with tribal, state, and federal regulations, including HIPAA.

The role requires an associate degree in business administration or substantial dental office management experience, with emphasis on dental billing and software

Qualifications

• Office procedures and organization knowledge.
• Dental billing codes and front office procedures.
• Supervision principles.

Responsibilities

• Oversee daily operations of the dental clinic to ensure efficiency and adherence to established protocols.
• Supervise dental office staff, including receptionists, dental assistants, and administrative personnel.
• Manage and monitor the dental clinic's budget and billing processes; coordinate with Finance for reporting.
• Coordinate patient scheduling and ensure well-organized patient flow while addressing inquiries.

Skills

Organization

Communication

Confidentiality

Leadership

Education

Associate degree in business administration

Tools

Practice management software

Job description

Job Summary

The Dental Business Supervisor is a key contributor to the success of the dental clinic by ensuring a smooth and efficient operation of the clinic within the Pascua Yaqui Tribe Health Services. This position oversees administrative and business functions, including managing dental office staff, overseeing financial activities, coordinating patient scheduling, and ensuring compliance with applicable regulations and tribal policies.

Job Summary

The Dental Business Supervisor is a key contributor to the success of the dental clinic by ensuring a smooth and efficient operation of the clinic within the Pascua Yaqui Tribe Health Services. This position oversees administrative and business functions, including managing dental office staff, overseeing financial activities, coordinating patient scheduling, and ensuring compliance with applicable regulations and tribal policies.

Principle Duties and Responsibilities

• Dental Office Management:
• Oversee daily operations of the dental clinic to ensure efficiency and adherence to established protocols.
• Supervise and guide dental office staff, including receptionists, dental assistants, and administrative personnel.
• Implement and enforce clinic policies and procedures to maintain a high patient care and customer service standard.
• Collaborate with the Dental Director and other relevant stakeholders to improve clinic workflow and productivity.
• Maintains and oversees contract continuation and approval for dental staff and laboratories who are not full-time employees of the tribe.
• Financial Management:
• Manage and monitor the dental clinic's budget, ensuring effective allocation of resources.
• Oversee billing and payment processes, including insurance claim inquiries.
• Coordinate with the Finance Department to ensure accurate financial reporting.
• Patient Scheduling and Coordination:
• Supervise appointment scheduling to maximize dental clinic utilization and minimize patient waiting times.
• Work closely with dental providers to ensure a well-organized and efficient patient flow.
• Address patient inquiries and concerns about appointments, billing, and other administrative matters.
• Compliance and Regulatory Affairs:
• Ensure compliance with all relevant tribal, state, and federal regulations and dental industry standards. Conforms and monitors HIPAA.
• Keep abreast of dental coding, billing, and documentation requirements changes and implement necessary adjustments.
• Work with the Dental Director to conduct periodic audits and quality assurance activities.
• Training and Development:
• Identify training needs of dental office staff and organize appropriate training programs.
• Foster a positive and supportive work environment, promoting professional growth and skill enhancement.
• Performance Evaluation:
• Conduct regular performance evaluations for dental office staff, providing constructive feedback and recognition of achievements.
• Perform other duties of a similar nature or level as requested by the supervisor or director.

Knowledge Of

Required Knowledge, Skills, and Abilities

• Office procedures and organization.
• Automated dental accounting systems and applicable software applications.
• Principles of supervision.
• Tribal budgetary and accounting practices.
• Tribal policies and procedures.
• Dental billing codes and front office procedures.
• Yaqui culture, customs, resources, traditions, and/or a willingness to learn.

Skills And Abilities

• Excellent organizational skills.
• Delegate assignments and coordinate activities.
• Record keeping, filing.
• Communicate effectively verbally and in writing.
• Effectively plan work activities, schedules, priorities, and utilization of resources.
• Handle multiple tasks and meet deadlines.
• Maintain confidentiality of information.
• Make independent judgments.
• Exercise a high degree of professional judgment.
• Understand various rules and regulations related to Health.
• Organize information and schedule meetings and events.
• Operate various office equipment, including a computer and related software applications.
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Can sufficiently exchange or convey information and receive verbal and written work instructions.

Education, Certifications And Experience Required

An associate degree in business administration or greater than 4 years of experience in the dental office setting.

AND

• Previous experience in dental office management, dental administration, or healthcare administration is highly preferred.
• Strong understanding of dental billing, insurance procedures, and financial management in healthcare.
• Proficiency in using dental practice management software and other relevant office tools.

Special Requirements

• Must possess and maintain a valid Arizona Driver's License.
• This position will require the incumbent to work non-traditional hours, nights, and weekends.
• Must have a current Level 1 Arizona Clearance Card or obtain the Level 1 Arizona Clearance Card within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in removal from this position.

The Pascua Yaqui Tribe provides 22 days of Paid Time Off which increases with years of service and 15 paid Holidays per year. We offer a comprehensive healthcare benefit package that surpasses or rivals the biggest organizations in Tucson. We encourage you to stay healthy by providing an onsite Wellness Center. Additionally, the Tribe offers a 401(k) Plan with a generous match in which you're immediately vested along with a profit sharing plan after one year of employment. Sworn police and and fire employees are eligible to make Pre-Tax and After-Tax contirbutions to the Arizona Public Safety Personnel Retirement Systems ("PSPRS").

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