Dental Administrative Assistant

CareSouth Medical and Dental; Baton Rouge (LA); On-site; USD 30,000 - 45,000; Full time

Job summary

A healthcare organization in Baton Rouge is seeking a Dental Administrative Assistant to provide administrative support and patient-centered service. The role involves managing departmental workflow, scheduling appointments, and assisting with dental staff duties. Candidates should have at least a High School Diploma, CPR certification, and two years of dental office experience. Strong computer and collaboration skills are essential for success in this position.

Qualifications

• Minimum two years of experience working in a dental office.
• Current CPR certification is required.
• Hands-on experience in a dental work environment.

Responsibilities

• Provide administrative support to dental staff.
• Schedule appointments and manage patient information.
• Maintain confidentiality of medical records.
• Assist with sterilization records and compliance.

Skills

Computer operations experience

Collaboration with healthcare teams

Customer service skills

Knowledge of dental procedures

Education

High School Diploma

Additional education in dental field

Job description

POSITION SUMMARY

Dental Administrative Assistant will provide administrative support to the dental staff and excellent patient-centered service to dental patients while managing the dental department operational workflow.

POSITION DUTIES

1. Knowledge and understanding of Employee Handbook.
2. Carry out the meaning of the CSMD Mission and Vision statements.
3. Practice a culture of safety to reduce or prevent risk of injury, claims, loss or liability by utilizing the Risk Management and Infection Control Plan.
4. Perform responsibilities with a high-quality standard to yield improved compliance, quality, and patient outcome measures by adhering to the Quality Improvement Plan.
5. Be present and ready for work as scheduled.
6. Attend in-service trainings, departmental meetings and community events.
7. Work cohesively with team members.
8. Greet and determine the needs of callers, visitors or patients, answering questions based on knowledge of center and/or policies and procedures.
9. Communicates with all patients in a professional manner.
10. Enter new and/or updated information for dental patients.
11. Contact patients who have not completed dental work their treatment plans.
12. Schedule appointments for dental patients. Enter required patient information, new and/or updated, into computer. Cancels or reschedules appointments as required using computerized patient appointment system.
13. Provide appointment services to walk-in and work-in patients.
14. Refer patients to Front Desk Staff and/or Patient Financial Services Representative regarding financial assistance for patients unable to pay for services or medications.
15. Provides needed administrative support; including reports for board meetings and assists dental director as requested.
16. Oversee proper use radiation badges for all dental team members, per OSHA regulations.
17. Coordinate and track referral of patients who need to see dental specialists or obtain medical clearances from primary care or specialist physicians.
18. Participates in Clinic sponsored functions (i.e. health fairs).
19. Oversee necessary sterilization records per La. State Board of Dentistry protocol.
20. Maintains the integrity of medical records system and confidentiality of workplace information according to the policies and procedures of the organization.
21. Knows all codes and communicates codes effectively over the intercom system.
22. Works professionally as a team member in conjunction with the dental staff responsible for policies, other department employees and center.
23. Operates within the guidelines established by departmental a Center policies and procedures.
24. Scan in labs
25. Assist with RW eligibility and complete extra funds form
26. Employee demonstrates knowledge of and adheres to proper chain of command.
27. Participates in CQI activities
28. Keeps appropriate individuals aware of issues, changes to and/or pertinent problems. Advises appropriate personnel of situations requiring follow-up attention.
29. Suggests practical solutions in response to changing regulations and customer, department needs.
30. Additional responsibilities as requested by supervisor.

REQUIREMENTS

1. High School Diploma or equivalent. Additional education relating to the dental field is preferred.
2. Hands-on computer operations experience in a dental work environment.
3. Current CPR certification is required.
4. Minimum of two years of experience working in a dental office.
5. Experience in collaboration with interdisciplinary healthcare teams.