DEGREE CERTIFICATION OFFICER

University of Texas Rio Grande Valley; Edinburg (TX); Hybrid; USD 52,000 - 68,000; Full time

Job summary

University of Texas Rio Grande Valley seeks a Degree Certification Officer to oversee degree audits and official certification upon completion, ensuring all university and program requirements are met for graduation.

The role works closely with the Office of the Registrar to verify curricular records, communicate degree requirements to students and advisors, and maintain compliance with policies and accreditation standards.

Qualifications

• Bachelor's Degree from an accredited University.

Responsibilities

• Two (2) years of experience in an academic environment such as student admissions, registration, academic advising or closely related area.
• Experience in university degree audits and degree certification processes would be advantageous.

Education

Bachelor's Degree

Master's Degree

Job description

DEGREE CERTIFICATION OFFICER

Posting Number: SRGV9177

Number of Vacancies: 1

Location: Rio Grande Valley, Texas

Department: Degree Audit Systems & Support

FLSA: Exempt

Scope of Job

Responsible for conducting degree audits and official certificationof degrees upon completion to ensure all university and programrequirements have been met to award degree.

Description of Duties

• Reviews and certifies degrees to ensure all university andprogram requirements are met to award degree.
• Monitors and updates student degree audits and academic recordsfor accuracy, completion of degree requirements and communicatesdegree requirements and deficiencies to students andacademic/faculty advisors.
• Works directly with the Office of the Registrar to ensure thatstudent curricular records and degree plans are accurate andup-to-date. This includes regular verification of changes/updatesto programs.
• Conducts regular data analysis and develops reports forcommunicating students' degree completion to respective collegesand programs.
• Coordinates with academic advisors, faculty, staff andadministrators to understand approved degree plan requirements andcommunicates changes if necessary.
• Manages multiple system applications to identify, report, andresolve complex problems impacting students' degree completion anduniversity systems; monitors issues for resolution.
• Maintains knowledge of academic policies driven byinstitutional, state, federal, and accreditation regulations, andunderstands their impacts on the degree audit process.
• Enforces UTRGV academic policies and ensures that exceptions topolicy are appropriately approved and documented.
• Assists with reviewing the curriculum and requirements foracademic programs are accurate and promptly programmed in thedegree audit system.
• Collaborates with university stakeholders to ensure degreeaudit system functionality aligns with established UTRGV, state,federal and accreditation requirements.
• Develops and continually expands on a thorough understanding ofdegree audit system functionality to sustain effective degree auditprocesses that impact retention and timely degree completion.
• Acquires knowledge of software systems including but notlimited to the student information system, the degree audit system,and the curriculum and catalog management system.
• Develops, cultivates, and maintains positive workingrelationships with department staff, faculty members, advisors, andstudents while clarifying degree requirement concerns andissues.
• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor's Degree from an accredited University.

Preferred Education

Master's Degree in a related field from an accreditedUniversity.

Licenses / Certifications

None.

Required Experience

Two (2) years of experience in an academic environment such asstudent admissions, registration, academic advising or closelyrelated area.

Preferred Experience

Experience in performing closely related duties in a highereducation setting.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties.Office Environment; some travel and weekend work is required.Exerting up to 10 pounds of force occasionally, and/or a negligibleamount of force frequently or constantly to lift, carry, push, pullor otherwise move objects, including the human body. UTRGV is adistributed institution, which requires presence at multiplelocations throughout the Rio Grande Valley. Work is performedprimarily in a general office environment.

Work is performed primarily in a general office environment and canbe performed remote within close proximity to a UTRGV campus. Ifthe work is performed remote, high-speed internet and a designatedworkspace are required.

The selected candidate will be required to attend on-campusmeetings and participate in campus events as requested.

Other

Position requires great attention to detail. Ability to effectivelycommunicate with a wide range of individuals andstakeholders.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Position Available Date

10/06/2026

Grant Funded Position

No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the Civil RightsAct of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon-discrimination in its education programs and activities,including employment. We encourage women, minorities anddifferently abled persons to apply for employment positions ofinterest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting anyconfidential information from the documents you attach with yourapplication.

The confidential information includes thefollowing:

Date of BirthSocial Security NumberGenderEthnicity/Race

Please make sure that you omit this information prior tosubmission. We are advising that Human Resources will be forwardingyour application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at(956)665-8880 and/or [e-mail].

Additional Information

UTRGV is a distributed location institution and working location issubject to change based on need.

All UTRGV employees are required to have a criminal backgroundcheck (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approvalfrom the VP of HR & Talent Development .