Degree Audit Specialist

Johns Hopkins University; Baltimore (MD); Remote; USD 53,000 - 95,000; Full time

Job summary

Johns Hopkins University is seeking a Degree Audit Specialist in their Office of the Registrar. This role focuses on maintaining and improving degree audit software, ensuring the accuracy of academic records, and providing technical support to maintain compliance. The specialist will work closely with academic departments, train staff, and contribute to user acceptance testing. Strong analytical skills and attention to detail are essential for success in this fixed-term position.

Benefits

Total rewards package

Flexible work environment

Diversity and inclusion initiatives

Qualifications

• Bachelor's Degree required.
• Two years of related experience in information technology or project management.
• Ability to analyze business requirements to support process improvement.

Responsibilities

• Compile and program degree requirements into software.
• Ensure quality management and user acceptance testing.
• Create systems documentation and update current processes.

Skills

Analysis

Communication

Problem-solving

Attention to Detail

Education

Bachelor's Degree

Job description

The Office of the Registrar, Homewood (OTR) is seeking a Degree Audit Specialist who will report to the Senior Programmer Analyst. The Office of the Registrar Homewood is comprised of technical and functional experts on all functions of the Registrar's office, including protection and integrity of the student records, reporting compliance, institutional needs, data stewardship, technical enhancements, and business solutions.

Under the supervision of the Sr. Programmer Analyst, the Degree Audit Specialist will be responsible for compiling and programming KSAS and WSE (Undergraduate and Graduate) degree and program requirements into degree audit software through collaboration with the Schools, Academic Departments, Advising Offices, OUR, and other stakeholders, including the review, the interpretation, and updating of requirements; training of faculty/staff, and degree audit documentation upkeep.

Further, this position will ensure quality management, user acceptance testing, and ensure requirements for software solutions are met. The Degree Audit Specialist will work closely with the Director of Records to ensure curriculum accuracy.

Specific Duties & Responsibilities

• Provide support to Project leads on projects that range from basic to moderately complex.
• Under guidance from Project leads, gather user requirements, contribute to a transition plan, and help convert them to workable solutions.
• Work with business partners and the project team to pivot current practices, processes, and applications as needed.
• Analyze information and make recommendations with supporting rationale.
• Write clear and well-structured business requirements/documents.
• Create reports, dashboards, and visualizations.

Other Duties & Responsibilities

• Serves as principal functional and technical lead on maintenance of degree requirements and user acceptance testing/training in the degree audit system.
• Research and resolve discrepancies in the degree audit system and other propagated systems, and conduct needs analyses necessitated for future system improvements.
• Create systems documentation and update current documentation as processes and procedures change.
• Facilitate requirements gathering, stakeholder communication, generating test cases, and user acceptance testing, and provide detailed updates and analysis of the progress to OTR leadership. Interprets and implements academic policies, as they relate to the degree audit, making recommendations to appropriate partners.
• Monitor, observe, and ensure processes and practices that actively safeguard student data (per the University's FERPA policy).
• Handle Stellic administrative tasks as assigned.

Special Knowledge, Skills & Abilities

• Ability to independently analyze business requirements obtained from functional users to support process improvement.
• Ability to work with flexibility, efficiency, enthusiasm, and diplomacy individually and as part of a complex team effort.
• Accuracy and attention to detail in all aspects of the position.
• Ability to collaborate and problem-solve regarding business process improvements and innovative solutions, and to oversee implementation of new solutions or systems.
• Ability to demonstrate discretion when working with sensitive issues.
• Ability to train functional users by developing manuals and presenting workshops.
• Ability to analytically design program logic to solve technical problems.

• Ability to develop test cases and facilitate user acceptance testing.

• Demonstrated ability to lead initiatives with both technical and non-technical audiences.
• Effective communication skills, including the ability to present complex technical information clearly to technical and nontechnical audiences.
• Strong organizational skills and the ability to support multiple projects/assignments simultaneously in a fast-paced work environment.
• Strong attention to detail.

**This is a fixed-term position with an end date of 6/30/26.

Minimum Qualifications

• Bachelor's Degree.
• Two years of related experience in information technology or project management.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Related classwork or internships with computer systems and project management.
• Experience maintaining/codifying Stellic or similar degree audit platforms.
• Experience leading and coordinating projects.
• Experience in higher education information systems and developing queries, updating data, troubleshooting, and delivering user-friendly reports.
• Experience working with student record systems.

• Knowledge of FERPA (Family Educational Rights and Privacy Act), and all laws, rules, and regulations related to JHU policies is desired.

Classified Title: IT Project Analyst
Job Posting Title (Working Title):Degree Audit Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($75,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday, 7:00a - 3:30p
FLSA Status:Exempt
Location: Remote
Department name: Office of the Registrar Homewood Schools
Personnel area: University Student Services

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEOis the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.