Debtors Assistant - Qpro Feeds, Bethlehem

VKB Agriculture; Bethlehem (Northampton County); On-site; USD 40,000 - 55,000; Full time

Job summary

A dynamic agricultural company in Bethlehem seeks a detail-oriented Debtors/Accounts Receivable team player. Responsibilities include managing customer orders, invoicing, and ensuring accurate financial reconciliations. The ideal candidate will have a diploma in accounting and strong communication skills to liaise with customers and internal teams effectively.

Qualifications

• Minimum 2 years of experience in a debtors/accounts receivable role.
• Knowledge of invoicing, credit notes, and reconciliations is essential.

Responsibilities

• Processing and managing customer orders and invoicing.
• Ensuring accurate and timely capturing of transactions.
• Reconciling customer accounts and following up on outstanding payments.

Skills

Knowledge of invoicing

Strong administrative skills

Customer service skills

Proficiency in accounting software

Accuracy in processing transactions

Ability to manage multiple tasks

Strong ability to work with numbers

Education

Diploma or Certificate in Accounting, Finance or Bookkeeping

Tools

MS Office

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company, providing support to farmers and producing straight-from-the farm-foods for consumers. Apart from the various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK. Our roots are firmly planted in agriculture with farming at our core, continuously growing and evolving throughout the years.

Starting with providing everything needed on the farm to produce food, we now also operate in all areas of the food supply chain: processing, logistics, and national and global market channels.

This “house of brands” we’ve established with the support of our farmer shareholders is the foundation for building the agribusiness of the future.

Our purpose

Touch lives – for the better: We always aim to make a positive impact in people’s lives: our employees, producers, clients, communities and the larger industry. And, through collaboration with this group of people, we strive to make an even bigger and longer lasting impact in the lives of all South Africans.

Values

We live by five important values:

We are HUMBLE

We acknowledge that we are blessed

We are HUNGRY

We do not settle for mediocre

We are BOLD

We do what is right, even if it scares us

We are SMART

We consider our words and actions

We are TEAM PLAYERS

No-one can do this alone

Our legacy

For the Love of the Land: We do it all for our legacy and the love of nature, people, country, sustainability and progress.

More about Qpro Feeds
QPro Feeds is a dynamic Animal Feed Manufacturing business with a facility in both Bethlehem and Vrede. We are responsible for producing animal feed to in-house clients as well as external clients in the monogastric and ruminant fields.

Job Description
The ideal team player is detail-oriented, proactive, and reliable who thrives in a fast-paced environment. They are highly organized, ensuring accuracy in their work. With strong communication skills, they confidently interact with customers and internal teams, maintaining good relationships while ensuring timely payments. Resilient under pressure, the ideal team player can multi-task effectively and meet deadlines, all while demonstrating integrity, discretion, and a strong customer-focused approach.

Requirements

• Minimum 2 years of experience in a debtors/accounts receivable role.
• Diploma or Certificate in Accounting, Finance or Bookkeeping preferred.

Duties and Responsibilities

• Processing and managing customer orders and invoicing
• Ensuring accurate and timely capturing of transactions
• Reconciling customer accounts and follow up on outstanding payments
• Handling customer queries related to accounts and invoices
• Liaising with internal teams to ensure smooth order processing and delivery.
• Assisting with general administrative tasks related to debtors’ management.
• Issuing and reconciling credit notes
• Preparing and sending statements and reports.

Skills Required

• Knowledge of invoicing, credit notes, and reconciliations.
• Strong administrative and customer service skills.
• Proficiency in accounting software and MS Office (Excel, Word, Outlook).
• Accuracy in processing transactions, capturing data, and maintaining records.
• Ability to manage multiple tasks, keep track of customer accounts, and meet deadlines.
• Strong ability to work with numbers and financial data.