Dean Assistant

Lakeville Area Schools ISD 194; Lakeville (MN); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Full benefits from day one

Health insurance

Job summary

Lakeville Area Schools ISD 194 is seeking an Administrative Support to assist the Dean of Students across the district’s campuses. The role ensures smooth operation by coordinating student records, SIS maintenance, scheduling, and essential communications with families and staff.

Responsibilities include handling testing paperwork, registration tasks, and preparing materials for campus portals, while greeting visitors and managing calls and inquiries in a busy school environment.

Qualifications

• High school degree or equivalent.
• PC computer knowledge.
• Proficient with Microsoft Office: Excel, Word, PowerPoint.

Responsibilities

• Accurately establishes and maintains all student files and records.
• Maintains the student information system and class schedules.
• Process mid-term and report card updates.
• Assist Dean with testing and related paperwork.
• Input hours into Excel for Targeted Services program.
• Greet students, parents, staff and visitors; answer phones and direct inquiries.
• Prepare materials for Parent and Student Campus portal; handle end of year reports.

Skills

Multitasking

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Copy machines

Fax machines

Postage meter

Job description

The purpose of this position is to provide support to the Dean of Students in all aspects of operating the Deans' offices. Position holder ensures that the Deans' offices are running smoothly by establishing a flow of accurate and timely information/materials to all stakeholders. Specific duties will vary between buildings depending on their individual needs.

The essential functions of this position include, but are not limited to, the following fundamental duties:

• Accurately establishes and maintains all student files in the school office which include requesting student records, establishing a cum file, giving records to the appropriate Dean, assessing needs of new families, providing family registration materials, and contacting the bus company.
• Accurately maintains the student information system to include registering new students, removing transferred students, creating schedules and modifying student data.
• Efficiently process reports /updates for mid-terms, grades, report cards.
• Maintain accurate student schedules by updating when necessary.
• Assist Dean with organization and paperwork involved with all testing
• Assist the Dean with the organization, letters home to parents, permission slips and inputting of hours into an excel spreadsheet for the Targeted Services program.
• Accurately maintain all emergency/bus information.
• Assist with registration for the following school year by typing new registration booklets for each grade, collecting registration forms, and compiling a list of band students for each grade.
• Assist with 6th grade registration by contacting each elementary school for lists of incoming students and having appropriate materials/paperwork ready.
• Prepare materials for Parent and Student Campus portal.
• Accurately process all end of the year reports.
• Forward all 8th grade academic files to appropriate high school in a timely manner.
• Cordially greets all students, parents, staff and visitors in the building and successfully handles all questions and requests made by them.
• Efficiently answers phone calls by responding to requests for information or directing callers to appropriate personnel.
• Other duties as assigned.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may be modified or assigned as necessary to meet the operational needs of the District, consistent with applicable laws, collective bargaining agreements, and reasonable accommodation requirements.

Position Requirements

• High school degree or equivalent
• PC computer knowledge.
• Ability to use Microsoft Office and be proficient with the following programs: excel; word; and power point.
• Technical skills to be able to operate and troubleshoot all copy machines, fax machines, postage meter, etc.
• Ability to multitask in a fast paced, noisy environment.
• Excellent oral and written communication, proofreading and organizational skills.
• Ability to learn the district's student information system and electronic email

Schedule

• 8 hours per day
• 11 months - 216 days per year (includes 10 paid holidays)
• Start/End Times: 6:45 am - 3:15 pm
• Start Date: TBD

Pay Range/Classification

• $22.57 - $26.72 per hour depending on experience
• Position classified as B-2-2 in LEAF contract

What You Will Like About Us

Student focused, community connected. Lakeville Area Schools (Independent School District No. 194) is an award-winning school system and the twelfth largest school district in Minnesota serving approximately 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River and New Market Townships. There are nine elementary schools, three middle schools and two high schools, an Area Learning Center, an online K-12 school, Early Childhood programming, and lifelong learning opportunities through Community Education. Our vision is to inspire a passion for learning in every student with our mission to strive to ensure success for every student personally, socially, academically and civically. We are committed to establishing a school community that values diversity, equity, and inclusivity for all students, staff and families where every person feels welcomed, valued, and respected.

Your Benefits May Include

• Paid vacation, personal, and sick leave.
• 12 paid holidays each year.
• Employees are eligible for benefits on day one of employment.
• All employees working a 0.75 FTE or 30 hours per week or more are offered full-time benefits including low-cost medical, dental, vision, prescription drug, and legal insurance plans.
• Teachers are offered health & dental benefits at a 0.5 FTE or more.
• All staff working 20 to 29.99 hours per week are offered part-time voluntary benefits including low-cost vision and legal insurance.
• Health benefits include:
• Added networks that give employees access to many medical services at ZERO COST.
• Free virtual healthcare services that offer access to doctors and licensed therapists 24/7.
• Free diabetes care and heart health prevention programs.
• Provider choice with the largest PPO network available.
• Wellness rewards program.
• Dental plans include orthodontic care for adults and children
• 403(b) retirement investment account offerings to help you save for the future with employer matching offered under many collective bargaining agreements.
• Pension plan that provides income when you retire (For more information, visit PERA for non-instructional positions and TRA for instructional/licensed positions).
• Staff over 30 hours per week offered employer paid life insurance to provide support for your family in the event of death. (offered to teachers at .5 FTE or more)
• Staff over 30 hours per week offered Long-term disability insurance that can provide income if you are unable to work due to illness or injury. (offered to teachers at .5 FTE or more)
• Tax-free flex spending accounts for health, dental, orthodontic, vision, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well-being.

Employee Assistance Program (EAP) For Work/life Support

• Everyday life can be stressful and can affect your health, well-being, and performance. Under our EAP employees and their families can receive no-cost, confidential information help for a wide variety of needs and concerns: anxiety, childcare, eldercare family conflict, parenting concerns, alcohol or drug addictions, stress management, and more.
• Virtual Fitness Services: easily accessible, effective and affordable way to reach your fitness goals anytime, anywhere for better health and well-being.

Support To Help You Reach Your Career Goals

• Training, classes, and professional development.
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov.

Programs, resources and benefits eligibility varies

Based on type of employment, funding availability, and collective bargaining agreement with Lakeville Area Schools. Employment information can be found in its collective bargaining agreement or its plan document located on our website.

FULL BENEFIT GUIDEBOOK

Collective Bargaining Agreements

There are several collective bargaining agreements at Lakeville Area Schools. Check them out on our website under "Collective Bargaining Agreements".

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity

Internal and External applicants apply online https://phl.applitrack.com/isd194/onlineapp/