Dean Assistant

Applitrack; Lakeville (MN); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

EAP

Job summary

Lakeville Area Schools in Lakeville, MN seeks a School Office Assistant to support the Deans of Students, ensuring smooth operation of the Deans' offices and timely information to stakeholders.

Responsibilities include maintaining student files, updating the student information system, processing grade reports, assisting with registrations, and greeting visitors while providing courteous service.

Qualifications

• High school degree or equivalent.
• Ability to use Microsoft Office and be proficient with Excel, Word, and PowerPoint.
• Technical skills to operate and troubleshoot copy machines, fax machines, postage meter, etc.
• Ability to multitask in a fast paced, noisy environment.
• Excellent oral and written communication, proofreading and organizational skills.
• Ability to learn the district's student information system and electronic email.

Responsibilities

• Accurately establishes and maintains all student files and related materials.
• Maintains the student information system, registers new students, and updates records.
• Process reports and updates for mid-terms, grades, and report cards.
• Maintain accurate student schedules and assist with testing paperwork.
• Assist Dean with organization, letters home to parents, and inputting hours in Excel for Targeted Services.

Skills

Oral and written communication

Proofreading

Organizational skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

POSITION SUMMARY

The purpose of this position is to provide support to the Dean of Students in all aspects of operating the Deans' offices. Position holder ensures that the Deans' offices are running smoothly by establishing a flow of accurate and timely information/materials to all stakeholders. Specific duties will vary between buildings depending on their individual needs.

The essential functions of this position include, but are not limited to, the following fundamental duties:

• Accurately establishes and maintains all student files in the school office which include requesting student records, establishing a cum file, giving records to the appropriate Dean, assessing needs of new families, providing family registration materials, and contacting the bus company.
• Accurately maintains the student information system to include registering new students, removing transferred students, creating schedules and modifying student data.
• Efficiently process reports /updates for mid-terms, grades, report cards.
• Maintain accurate student schedules by updating when necessary.
• Assist Dean with organization and paperwork involved with all testing
• Assist the Dean with the organization, letters home to parents, permission slips and inputting of hours into an excel spreadsheet for the Targeted Services program.
• Accurately maintain all emergency/bus information.
• Assist with registration for the following school year by typing new registration booklets for each grade, collecting registration forms, and compiling a list of band students for each grade.
• Assist with 6th grade registration by contacting each elementary school for lists of incoming students and having appropriate materials/paperwork ready.
• Prepare materials for Parent and Student Campus portal.
• Accurately process all end of the year reports.
• Forward all 8th grade academic files to appropriate high school in a timely manner.
• Cordially greets all students, parents, staff and visitors in the building and successfully handles all questions and requests made by them.
• Efficiently answers phone calls by responding to requests for information or directing callers to appropriate personnel.
• Other duties as assigned.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may be modified or assigned as necessary to meet the operational needs of the District, consistent with applicable laws, collective bargaining agreements, and reasonable accommodation requirements.

Position Requirements

• High school degree or equivalent
• PC computer knowledge.
• Ability to use Microsoft Office and be proficient with the following programs: excel; word; and power point.
• Technical skills to be able to operate and troubleshoot all copy machines, fax machines, postage meter, etc.
• Ability to multitask in a fast paced, noisy environment.
• Excellent oral and written communication, proofreading and organizational skills.
• Ability to learn the district's student information system and electronic email

Schedule

• 11 months - 216 days per year (includes 10 paid holidays)
• Start Date: TBD

Pay Range/Classification

• Position classified asB-2-2in LEAF contract

WHAT YOU WILL LIKE ABOUT US

Student focused, community connected.

Lakeville Area Schools (Independent School District No. 194) is an award-winning school system and the twelfth largest school district in Minnesota serving approximately 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River and New Market Townships. There are nine elementary schools, three middle schools and two high schools, an Area Learning Center, an online K-12 school, Early Childhood programming, and lifelong learning opportunities through Community Education.

Our vision is to inspire a passion for learning in every student with our mission to strive to ensure success for every student personally, socially, academically and civically. We are committed to establishing a school community that values diversity, equity, and inclusivity for all students, staff and families where every person feels welcomed, valued, and respected.

As an employee of Lakeville Area Schools, you will have access to high‑quality and affordable health insurance plans, along with a range of additional benefits designed to support the well‑being of you and your family!

Your benefits may include

• Paid vacation, personal, and sick leave.
• 12 paid holidays each year.
• Employees are eligible for benefits on day one of employment.
  • All employees working a 0.75 FTE or 30 hours per week or more are offered full‑time benefits including low‑cost medical, dental, vision, prescription drug, and legal insurance plans.
  • Teachers are offered health & dental benefits at a 0.5 FTE or more.
  • All staff working 20 to 29.99 hours per week are offered part‑time voluntary benefits including low‑cost vision and legal insurance.
  • Health benefits include:
    • Added networks that give employees access to many medical services at ZERO COST.
    • Free virtual healthcare services that offer access to doctors and licensed therapists 24/7.
    • Free diabetes care and heart health prevention programs.
    • Provider choice with the largest PPO network available.
    • Wellness rewards program.
• Dental plans include orthodontic care for adults and children
• Pension plan that provides income when you retire (For more information, visit PERA for non‑instructional positions and TRA for instructional/licensed positions).
• Staff over 30 hours per week offered employer paid life insurance to provide support for your family in the event of death. (offered to teachers at .5 FTE or more)
• Staff over 30 hours per week offered Long‑term disability insurance that can provide income if you are unable to work due to illness or injury. (offered to teachers at .5 FTE or more)
• Tax‑free flex spending accounts for health, dental, orthodontic, vision, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well‑being.

Employee Assistance Program (EAP) for work/life support

• Everyday life can be stressful and can affect your health, well‑being, and performance. Under our EAP employees and their families can receive no‑cost, confidential information help for a wide variety of needs and concerns: anxiety, childcare, eldercare family conflict, parenting concerns, alcohol or drugaddictions, stress management, and more.
• Virtual Fitness Services: easily accessible, effective and affordable way to reach your fitness goals anytime, anywhere for better health and well‑being.

Support to help you reach your career goals

• Training, classes, and professional development.
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov .)

Programs, resources and benefits eligibility varies based on type of employment, funding availability, and collective bargaining agreement with Lakeville Area Schools. Employment information can be found in its collective bargaining agreement or its plan document located on our website

COLLECTIVE BARGAINING AGREEMENTS

There are several collective bargaining agreements at Lakeville Area Schools. Check them outon our website under "Collective BargainingAgreements"

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity