Dealership Administrative Coordinator

United States 4a Car Sales; Glendale (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Competitive hourly wage

Medical, Dental, Vision, Life and Dis

401(k) with company matched

Employee discounts on Avis/Budget cars

Paid training and development

Job summary

Avis Budget Group in Glendale, CA seeks a Dealership Administrative Coordinator / DMV Coordinator to support Retail Vehicle Administration. The role handles title work, registration, and coordinating with customers and agencies to ensure accurate, timely vehicle ownership transfers.

The position emphasizes multi-tasking, precise paperwork, and strong communication. Competitive hourly pay with benefits and growth opportunities are available.

Qualifications

• High School Diploma required and two years of administrative experience preferred.
• Candidates with car sales exposure or related knowledge are a plus.
• Experience managing multiple duties and meeting deadlines is valued.

Responsibilities

• Coordinate sales completion and title tasks for multiple Avis Car Sales locations.
• Audit deal jackets, organize and process paperwork and funding documents for accuracy.
• Process title and registration applications and ensure proper submission.
• Communicate with customers and tag agencies to resolve title/registration issues.
• Monitor delivery of titles and plates to customers or finance companies.
• Verify funds and ensure compliance with state laws and sales tax reporting.

Skills

Multi-tasking

Communication

Organization

Car sales experience

Education

High School Diploma

Tools

CDK system

Job description

$22/hr Avis Budget Car Rental LLC is searching for a Dealership Administrative Coordinator / DMV Coordinator to join our Retail Vehicle Administration team.

This position contributes to the success of this department by providing effective, accurate and timely administrative support to ABCR retail sales and auctions throughout North America.

This associate will be responsible for performing multiple tasks designed to achieve timely disposal of vehicle assets as they are offered for sale through the Avis Car Sales program.

This associate will regularly conduct critical communications with Avis Car Sales associates to ensure the accuracy of sales transactions and title transfers needed to successfully complete vehicle retail sales.

What you’ll do

• Coordinate sales completion, and title administrative tasks for multiple Avis Car Sales locations
• Receive and audit deal jackets, organize, validate, and process paperwork and funding documents; ensure completion and accuracy (signatures, verify VIN, titles for trades, odometer reading etc.) of required documents as per checklist
• Process title and registration applications.
• Ensure that all vehicle registration paperwork is properly processed and submitted.
• Coordinate with customers and tag agencies any issues arise in title/registration processing
• Manage customers inquiries on all issues relating to titles and registration
• Monitor delivery of titles and plates to customer and/or finance companies
• Ensure receipt of monies received for car deals and dealer trade vehicles
• Verify/match funding of sold vehicles
• Ensure compliance of state or local laws in processing titles
• Ensure compliance of sales tax/sales reporting as required by state
• Coordinate weekly calls with shared services and third party associates
• Other duties as required

What we’re looking for:

(may vary by level) High School Diploma 2 years administrative experience Ability to manage multiple duties and simultaneously Extra points for: Car sales experience CDK system experience

Skills and abilities you should have:

Advanced PC skills including knowledge of Excel and Access Detail orientated, excellent communication and organization skills Self-starter possessing the abilities to meet deadlines, set priorities, multi-task and adapt to change.

Perks you’ll get:

• Competitive hourly wage
• Clear and defined career paths to pursue
• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Legal, Identity Theft, Accident Insurance, FSA, additional life insurance coverages
• Contribute up to $260 as a tax-free benefit for public transportation or parking expenses
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

Who are we?

Here at Avis Budget Group we're more than just rentals--although over 70 years of experience and 11,000 locations in 180 countries has taught us a thing or two about that. Shaping the future of the mobility industry with our innovative, customer-focused solutions, our globally-recognized brands including Avis, Budget, Budget Truck, and Zipcar connect people to more. This means more convenience, more options, and more time on the road for our customers. But we also connect our employees to more: opportunities, benefits, support, collaboration, and most importantly--power to change the future. Sound your speed? Come join our family.

The fine print:

Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.

Glendale California United States of America

A vehicle rental provider of choice for travelers around the world, Avis Budget Group is powered by our people, our partners, and technology. We operate some of the most recognized brands in the industry through Avis, Budget, and Zipcar, along with local brands such as Payless, France Cars, Apex, and Maggiore.