Dealer Warranty Support Representative - Remote

Trane Italia; United States; Remote; USD 40,000 - 74,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Parental leave

Wellness programs

Job summary

Trane Technologies seeks a Dealer Warranty Support Specialist to serve as the go-to expert for warranty inquiries, guiding dealers and customers through claims and order processes. You will handle lookup, entry, tracking, credits, and self-service support across multiple channels, ensuring accurate information and swift resolutions.

You will stay current on Residential, Commercial, and Supply warranties, coordinating with internal teams to resolve issues and improve processes.

Qualifications

• Associates degree or equivalent; 3–5 years of customer service or warranty support.
• Proficient in Microsoft Office; experience with Salesforce and warranty systems preferred.
• Strong communication, time management, and problem-solving skills.

Responsibilities

• Serve as the go-to expert for dealers and customers on warranty inquiries, claims, and support; includes lookup, entry, tracking, and labels.
• Review, process, and manage warranty claims and orders per policies, ensuring information is complete.
• Stay updated on warranty processes for Residential, Commercial, and Supply warranties and explain coverage to customers.
• Collaborate with internal teams to resolve warranty issues promptly and effectively.
• Provide support to employees by addressing warranty inquiries and clarifying system questions (P21 and WMS).
• Create detailed documentation of troubleshooting steps and resolutions to improve processes.

Skills

Customer service

Communication

Time management

Problem solving

Attention to detail

Adaptability

Education

Associates degree or equivalent

Tools

Microsoft Office Suite

Salesforce

Warranty management system

POS systems

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it’s our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane®andThermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work:

Virtual

What’s in it for you:

As a Dealer Warranty Support Specialist, you will be the go-to expert for all warranty-related inquiries and issues. You will play a crucial role in assisting our dealers and customers, ensuring they have a seamless and positive experience with their warranty needs. This position involves significant customer interaction through various means, including phone calls, texts, and electronic requests. It requires effective communication skills and the ability to manage a high volume of inquiries across multiple channels. Your ability to communicate effectively, solve problems efficiently, and provide exceptional customer service will be key to your success in this role.

What you will do:

• Serve as the go-to expert for dealers and customers on all warranty-related inquiries, claims, and support. Responsibilities include warranty lookup, claim and order entry, claim and order tracking, credit status, warranty return shipment labels, self-service assistance, and addressing other warranty inquiries.
• Review, process, and manage warranty claims and order requests submitted by dealers and technicians in accordance with company policies and procedures, ensuring all necessary information and documentation is provided.
• Stay up-to-date on warranty processes, policies, and procedures for Residential, Commercial, and Supply warranties, while providing clear and accurate information to dealers and customers about warranty coverage, terms, and conditions.
• Collaborate with internal teams to resolve warranty issues promptly and effectively, assisting customers in troubleshooting warranty-related problems by working closely with the customer, supply store, and warranty teams to find appropriate solutions.
• Provide support to Trane Technologies employees by addressing warranty inquiries, facilitating claim filing processes, and resolving system-related questions pertaining to P21 and WMS.
• Help to provide detailed documentation of troubleshooting steps and resolutions to improve standard work and other resources.
• Maintain a comprehensive understanding of warranty terms, processes, and procedures, including those specific to Residential, Commercial, and Supply warranties. Stay current on warranty policies and state laws and effectively communicate their impact on warranty terms to customers.
• Maintain professional and effective communication with customers, dealers, and internal support teams by providing updates on claim status, answering questions regarding warranty terms and guidelines, conducting regular follow-ups to ensure satisfaction, and addressing any ongoing concerns in a timely manner.
• Stay informed on common warranty trends to assist customers and internal teams with troubleshooting issues and identify opportunities for process improvements to contribute to the development of best practices in warranty support.
• Identify and resolve discrepancies in warranty claims by collaborating with internal teams on complex issues.
• Assist customers in identifying the correct warranty parts, verify that failure reasons align with warranty policies, and process claims efficiently to ensure first-time approval.
• Keep current on Trane and American Standard product and parts to provide premier customer experience and to drive a positive warranty experience.
• Build a relationship between customers, supply stores and Warranty admin teams to enhance the overall warranty experience.
• Communicate with customers through various channels, including phone, email, and text, to address inquiries, provide support, and resolve issues efficiently.

What you will bring:

• Associates degree or equivalent preferred; 3-5 years’ experience in customer service or warranty support required.
• Demonstrated ability to efficiently use Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications. Experience with Salesforce, warranty management system and/or retail point-of-sale applications is highly desired.
• Understanding of warranty policy and procedures is preferred.
• Customer Service: Strong commitment to providing exceptional customer service and maintaining positive relationships with internal and external customers.
• Communication: Clear and effective verbal and written communication skills.
• Time Management: Efficiently manage multiple tasks and prioritize workload to meet customer demand.
• Problem-Solving: Ability to analyze issues, identify root causes, and implement effective solutions.
• Technical Knowledge: Familiarity with the products and services offered by the company, and the ability to understand technical specifications and requirements.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in capturing customer information, claims data management and processing, managing customer orders between multiple applications.
• Collaboration: Effective teamwork with cross-functional groups, fostering cooperation and support. Strong interpersonal skills and active participation.
• Adaptability: Ability to adapt to changing processes, policies, and technologies.

Annual Base Salary Range or Hourly Base Pay Range:

$40,000.00 - $74,340.00

Compensation Type:

Exception Hourly

Incentive Eligible:

No

Sales Commission Eligible:

No

Disclaimer : We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role:

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.