Dealer Administrative Coordinator

Retail-Car-Sales; Colton (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with company match

Employee discounts on Avis/Budget cars

Employee Assistance Program

Job summary

Avis Budget Group is seeking a Dealership Administrative Coordinator for its Avis Car Sales retail vehicle team. This role supports title processing, registrations, and related paperwork across North America, ensuring accuracy and timely completion.

Requirements include a high School Diploma, 2+ years in automotive title clerical work and administrative support, plus proficiency with Excel and title platforms. Competitive hourly pay and comprehensive benefits provided.

Qualifications

• High School Diploma.
• Minimum 2 years of administrative assistance experience.
• Minimum 2 years of automotive retail title clerk experience.
• Ability to manage multiple duties and simultaneously.
• Retail car sales experience preferred.
• Experience with DealerTrack DMS and F&I/Unify.
• Experience with CVR, VITU, AVRS, Webdealer.
• Advanced PC skills including Excel and MS Word.
• Detail-oriented with excellent communication and organization skills.
• Self-starter capable of meeting deadlines and adapting to change.

Responsibilities

• Coordinate sales completion and title administrative tasks for Avis Car Sales locations.
• Receive, audit, organize, and process deal jackets and funding documents for accuracy.
• Process title and registration applications and submissions.
• Coordinate with customers and agencies on title/registration issues.
• Manage customer inquiries related to titles and registrations.
• Monitor delivery of titles and plates to dealerships, customers, and finance companies.
• Ensure monies for deals are accurate and reconciled.
• Verify lien perfection per lending partner requirements.

Education

High School Diploma

Tools

DealerTrack DMS

F&I/Unify

CVR

VITU

AVRS

Webdealer

Job description

Driven to be the Best People. Performance. Purpose. At Avis Budget Group, we’re driven to be the best vehicle rental company in the world, together. Our 25,000 employees raise the bar every day, bringing different perspectives, taking ownership, and leading with integrity. We’re defining the future of mobility with safe, sustainable solutions that move people, businesses, and communities forward. Avis Car Sales is searching for a Dealership Administrative Coordinator (DAC) to join our Retail Vehicle team. This position contributes to the success of this department by providing effective, accurate and timely administrative support to the retail sales team throughout North America. This associate will be responsible for performing multiple tasks designed to help achieve timely disposal of vehicle assets as they are offered for sale through Avis Car Sales. This associate will regularly conduct critical communications with other members of the Avis Car Sales team to ensure the accuracy of retail transactions, fundings, registration, and title transfers needed to successfully complete all vehicle retail sales.

What you’ll do:

• Coordinate sales completion, and title administrative tasks for a dedicated or multiple Avis Car Sales locations
• Receive and audit deal jackets, organize, validate, and process paperwork and funding documents; ensure completion and accuracy (Verify ID, signatures, VIN, titles for trades, odometer reading, customer down payments, receipts, and more) of required documents as per a specific deal checklist
• Process title and registration applications and ensure that all vehicle registration paperwork is properly and accurately processed and submitted.
• Coordinate with customers and tag agencies any issues that may arise in title/registration processing
• Manage customers’ inquiries on all issues relating to titles and registration
• Monitor the delivery of titles and plates to the dealership, customers and/or finance companies
• Ensure all monies received for car deals are accurate, accounted for, and reconciled
• Ensure every trade title transfer is properly executed and accounted for
• Verify/match fundings for every vehicle sold or trade-in
• Ensure every lien is executed and perfected in a timely manner according to lending partner requirements
• Ensure compliance with state and local laws in title/registration processing
• Ensure compliance and accuracy with sales and sales tax reporting as required by state DMV
• Periodically meet with the VAB office/WHQ team members, and third-party vending partners to review and discuss pending matters and needs
• Other duties as needed

Perks You’ll Get:

• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What we’re looking for:

• High School Diploma
• Minimum 2 years of administrative assistance experience
• Minimum 2 years of automotive retail title clerk experience
• Ability to manage multiple duties and simultaneously
• Extra points for:
  • Retail car sales experience
  • Experience with DealerTrack DMS and F&I/Unify
  • Experience with the following title and registration solution platforms: CVR, VITU, AVRS, Webdealer

Skills and abilities you should have:

• Advanced PC skills including knowledge of Excel, word and Microsoft works
• Detail orientated, excellent communication and organization skills
• Self-starter possessing the abilities to meet deadlines, set priorities, multi-task
• A willingness to learn and adapt to change

The annual starting salary for this position is between $23.00 – $24.00 per hour. Factors that may affect starting pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Who We Are:

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions. Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards. We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate.

Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require.

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.

Colton California United States of America

A vehicle rental provider of choice for travelers around the world, Avis Budget Group is powered by our people, our partners, and technology. We operate some of the most recognized brands in the industry through Avis, Budget, and Zipcar, along with local brands such as Payless, France Cars, Apex, and Maggiore.