Database Manager

Saint Albert Catholic; Council Bluffs (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Saint Albert Catholic School is seeking a highly organized Advancement Database Manager to support its fundraising efforts. The role will maintain donor data, enter gifts, prepare acknowledgment and tax letters, and generate reports for leadership.

This position requires high accuracy, confidentiality, and strong coordination with the Chief Advancement Officer and school administrators.

Qualifications

• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Strong computer and data-entry skills.
• Ability to maintain confidential information.
• Ability to work independently and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work cooperatively with administrators, staff, donors, volunteers, and community members.
• Preferred: Experience with Blackbaud or similar donor/advancement database.
• Preferred: Experience with Microsoft Office.
• Knowledge of charitable giving, donor acknowledgments, and nonprofit fundraising practices.

Responsibilities

• Enter gifts in the donor database.
• Prepare and mail donor acknowledgment letters, pledge reminders, and tax letters.
• Primary contact for keeping accurate information in the donor database.
• Generate reports and analysis monthly or as needed.
• Assist the Chief Advancement Officer with administrative and organizational needs.
• Support the Annual Appeal, major gift efforts, capital campaigns, and other fundraising initiatives as assigned.
• Assist with donor lists, mailing lists, event invitations, and other advancement communications.
• Assist with maintaining alumni and constituent records.
• Maintain strict confidentiality of donor and financial information.

Skills

Organizational skills

Attention to detail

Data-entry

Confidentiality

Independent work

Written and verbal communication

Teamwork

Tools

Microsoft Office

Blackbaud or similar donor database

Job description

Description

Saint Albert Catholic School is seeking a highly organized, detail-oriented, and trustworthy Advancement Database Manager to support the school’s advancement and fundraising efforts.

The Advancement Database Manager will maintain accurate, up-to-date donor and advancement records; enter and track donations; prepare donor acknowledgment letters and tax letters; and produce reports that help the Chief Advancement Officer and school leadership make informed decisions.

This position is an important part of Saint Albert Catholic’s advancement operations and requires a high level of accuracy, confidentiality, organization, and attention to detail.

Essential Responsibilities

• Enter gifts in the donor database.
• Prepare and mail donor acknowledgment letters, pledge reminders, and tax letters.
• Primary contact for keeping accurate information in the donor database.
• Generate reports and analysis monthly or as needed.
• Assist the Chief Advancement Officer with administrative and organizational needs.
• Support the Annual Appeal, major gift efforts, capital campaigns, and other fundraising initiatives as assigned.
• Assist with donor lists, mailing lists, event invitations, and other advancement communications.
• Assist with maintaining alumni and constituent records.
• Maintain strict confidentiality of donor and financial information.

Requirements

• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Strong computer and data-entry skills.
• Ability to maintain confidential information.
• Ability to work independently and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work cooperatively with administrators, staff, donors, volunteers, and community members.

Preferred:

• Experience working with Blackbaud or a similar donor/advancement database.
• Previous experience in advancement, fundraising, nonprofit administration, accounting, finance, or database management.
• Experience producing financial or donor reports.
• Experience with Microsoft Office.
• Knowledge of charitable giving, donor acknowledgments, and nonprofit fundraising practices.

Saint Albert Catholic School is committed to providing equal employment opportunities and complies with applicable federal and Iowa employment laws. Employment decisions are based on qualifications, experience, and the school's needs.