Database Administrator

Global Fund for Women; San Francisco (CA); On-site; USD 85,000 - 130,000; Full time

Job summary

Global Fund for Women seeks a Database Administrator to ensure robust database operations, optimize Salesforce-driven processes, and drive best practices across the organization. You will train staff, document procedures, and promote effective use of the system.

In this role, you will manage permissions, validation rules, and data quality while collaborating with Information & Knowledge Management to align workflows with evolving needs. Strong experience in nonprofit settings is essential.

Qualifications

• Salesforce Platform Administrator certification required.
• 5+ years combined Business Analyst and Database admin experience in nonprofit setting.
• Experience independently developing advanced flows, custom logic, validation rules, and approval processes in Salesforce.
• Demonstrated leadership of complex database admin projects and independent work management.
• Apply best practices around Salesforce administration and data integrity.
• Strong analytical and critical thinking skills.
• Ability to map complex processes and identify interdependencies in systems.

Responsibilities

• Collaborative analysis and design to map workflows and assess requirements.
• Establish and maintain data integrity and security; manage user permissions and validation rules.
• Develop templates, macros, and forms to support evolving needs across the organization.

Skills

Salesforce Platform Administrator

Nonprofit experience

Data modeling & DB admin

Requirements gathering

Process improvement

Training & documentation

Communication

Education

Bachelor's degree or equivalent

Tools

Salesforce CRM

SQL / relational databases

Job description

OVERVIEW

Global Fund for Women envisions a world where movements for gender justice have transformed power and privilege for a few into equity and equality for all. We fund bold, ambitious, and expansive gender justice movements to create meaningful change that will last beyond our lifetimes.

SUMMARY

The Role: The Database Administrator ensures robust database operations, manages user requests, and plays a key role in assessing business needs, analyzing and optimizing processes, and contributing to ongoing process improvements and enhancements to our customized database. With a solid understanding of the Salesforce platform, the Database Administrator drives best practices and promotes effective use of the system across the organization through trainings, documentation, and establishing strong organizational processes.

The Team: Using a participatory, user-centered approach, Information & Knowledge Management staff engage diverse groups of representative stakeholders directly in the design process to strengthen shared practices, workflows, and technology so teams can collaborate effectively, make informed decisions, and deliver greater impact. They work closely with staff at Global Fund for Women to ensure that business processes and information infrastructures align with evolving needs.

KEY RESPONSIBILITIES

Collaborative Analysis & Design: Engage in participatory design work, independently and in collaboration with the team, to understand and map workflows, analyze data and process requirements, assess technical constraints, and identify opportunities to improve efficiency across the organization.

Data & database management: Establish and maintain clear and consistent practices to ensure data integrity and database security by managing user permissions, implementing validation rules, and monitoring data cleanliness and accuracy. Support the development of reports, dashboards, and data visualizations.

Customizations & enhancements: Enhance cross-team efforts to effectively integrate business processes and information systems across the organization. Customize and develop templates, macros, and forms within the database to support evolving needs.

KEY TALENTS/WAYS OF BEING

• Demonstrated commitment to international gender justice and feminist values, including open communication, inclusiveness, and collective care.
• Strong interpersonal and written communication skills, including emotional intelligence, transparency, and the ability to build trust with diverse teams.
• Ability to work independently and proactively in a fast-paced environment, managing multiple priorities with strong organization, time management, and follow-through.
• Collaborative decision-maker who actively elicits input, listens deeply, and fosters collective decision-making through strong facilitation.
• Skilled at balancing big-picture strategy with attention to operational details.
• Actively promotes a workplace culture that upholds equity, inclusion, and justice at all levels.

KEYSKILLS/WAYS OFDOING

Required

• Salesforce Platform Administrator certification
• At least 5 years of combined Business Analyst and Database admin experience in a nonprofit setting
• Experience independently developing advanced flows, custom logic, validation rules, duplicate management approaches, approval processes, stage management, and other Salesforce processes
• Demonstrated experience leading complex database admin projects and independently managing work
• Application of best practices around Salesforce administration
• Strong analytical and critical thinking skills.
• Demonstrated ability to understand, assess, and articulate complex processes.
• Ability to recognize interdependencies, critical points of technical significance, and broader impacts when designing processes and solutions
• Strong understanding of relational databases and database architecture/design.
• Experience working in a diverse, team-oriented, and fast-paced environment

Strongly Preferred

• Experience in project management and/or process improvement
• Salesforce Platform Administrator II certification
• Knowledge of and experience with data migration and systems integration
• Oral and written fluency in one or more languages in which Global Fund for Women grantmaking operates (Spanish, Russian, Arabic, French)

Salary range of $85,000 - $130,000*

*This range is reflective of our high-market geo and will vary based on the candidate’s city and state of residence.

Global Fund for Women is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, disability, age, sex, gender identity or expression, sexual orientation, or any other status protected by law. Women, people of color, and LGBTQI candidates are strongly encouraged to apply. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We value the benefit of a diverse workforce which includes neurodiversity. If you have a neurodiverse or other condition and there is something we can do to take that into account as we look to fill this position, please let us know as you apply to this post. The salary range reflects the San Francisco Bay Area salary scales and will be adjusted based on city, state, and/or country of the candidate so that we can ensure internal equity.