Data Support Specialist- Executive Admin

Diocese of Cleveland; Cleveland (OH); On-site; USD 36,423 - 43,050; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Pension plan

Job summary

A faith-based non-profit organization in Cleveland seeks a Data Support Specialist – Executive Admin. This role involves high-level administrative tasks, data management, and support for fundraising initiatives. Applicants should have an associate degree, 2+ years' experience in administration or data entry, and proficiency in Microsoft Office and Raiser’s Edge. The position offers an hourly pay range of $26.44 to $31.25 and requires a commitment to the mission of the Catholic Church.

Qualifications

• 2+ years of administrative or data entry experience, preferably in a fundraising environment.
• Strong aptitude to learn Raiser’s Edge quickly.
• Commitment to the mission and values of the Catholic Church.

Responsibilities

• Provide high-level administrative support to the Executive Director.
• Accurately enter campaign gifts into the Raiser’s Edge database.
• Generate and distribute campaign reports for parishes.

Skills

Proficient in Microsoft Office Suite

Exceptional attention to detail

Strong organizational skills

Professional communication skills

Education

Associate degree in business or communications

Bachelor's degree preferred

Tools

Raiser’s Edge

Job description

Data Support Specialist – Executive Admin

Join to apply for the Data Support Specialist – Executive Admin role at Diocese of Cleveland.

Hourly Pay: $26.00/hr – $31.00/hr (compensation based on skills and experience)

Position Summary

The Data Entry Specialist & Executive Assistant provides high‑level administrative, operational, and data management support to the Catholic Community Foundation (CCF) in coordination with the Called to Flourish campaign. This position ensures accurate donor gift processing, efficient coordination of campaign logistics, and professional execution of event and correspondence activities in alignment with diocesan and CCF standards.

Position Responsibilities

• Administrative and Campaign Support – Serve as the primary administrative support to the Executive Director and campaign leadership team; coordinate scheduling, correspondence, and document preparation for campaign initiatives and meetings; manage campaign office operations, including purchasing, inventory control, and vendor coordination; support planning and execution of campaign events (e.g., Bishop’s Launch events, parish receptions), including catering coordination, collateral preparation, name tags, and event logistics.
• Data Entry and Donor Gift Processing – Accurately enter campaign gifts into the Raiser’s Edge database, ensuring full reconciliation with financial deposits; process complex gifts including IRAs, donor‑advised funds, foundations, matching gifts, memorials, honorariums, and planned gifts; verify and maintain donor coding accuracy for campaign tracking and reporting; respond to donor inquiries and prepare acknowledgments and receipts in a timely manner; maintain detailed and confidential donor records and files.
• Reporting and Record Management – Generate and distribute campaign progress and dashboard reports for parishes and leadership; maintain organized and auditable campaign records and documentation; collaborate with the Finance and Advancement teams to ensure integrity of fundraising data and compliance with accounting procedures.
• Communication and Coordination – Coordinate printing and mailing of campaign materials in collaboration with diocesan print and mail services; oversee preparation and mailing of Bishop’s letters and campaign communications; serve as liaison between the campaign office, parishes, and diocesan departments to ensure consistency and timely delivery of campaign objectives.
• Other Duties – Provide backup administrative support to CCF team members as needed; perform other responsibilities as assigned to support the success of the Called to Flourish campaign.

Qualifications

• Education – Associate degree in business, communications, nonprofit management, or a related field (Bachelor’s preferred).
• Experience – 2+ years of administrative or data entry experience, preferably in a fundraising, nonprofit, or campaign setting.
• Experience with Raiser’s Edge – Required or strong aptitude to learn quickly.
• Skills – Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams); exceptional attention to detail, accuracy, and data integrity; strong organizational and time‑management skills; professional communication skills and discretion when handling sensitive donor information.
• Other Requirements – Commitment to the mission and values of the Catholic Church; ability to occasionally work evenings or weekends for campaign events.

Preferred Qualifications

• Bachelor’s degree in business administration, communications, or nonprofit management.
• 3 to 5 years’ experience in development, fundraising, or campaign support.
• Familiarity with diocesan or parish operations and protocols.
• Experience preparing reports, mail merges, and dashboards for leadership review.
• Comfort working both independently and collaboratively in a faith‑based environment.
• Integrity and confidentiality: exercises discretion in handling donor and financial data.
• Precision and accuracy: demonstrates a meticulous approach to data and documentation.
• Customer service orientation: provides responsive and courteous assistance to donors and parish partners.
• Mission alignment: upholds the mission, vision, and values of the Diocese and Catholic Community Foundation.

Benefits

li>Medical insurance
• Vision insurance
• Pension plan

How to Apply

Please submit a cover letter, resume, and a completed Diocese of Cleveland Employment application, including contact information for three (3) professional references.

Additional Information

Position will remain open until it is filled. The hourly range for this position is $26.44 to $31.25, commensurate with experience. Please note that this is an onsite position located within our Cathedral Square offices.

Job Details

• Seniority Level: Entry level
• Employment Type: Full‑time
• Job Function: Administrative
• Industry: Non‑profit organizations