DATA STEWARDSHIP MANAGER

University of Washington; Seattle (WA); Hybrid; USD 125,000 - 150,000; Full time

Job summary

An established institution is seeking a Data Stewardship Manager to oversee biographical data management. This full-time role involves coordinating with teams, ensuring data quality, and supporting gift processing. The ideal candidate will have experience with CRM systems and database management, along with strong technical writing skills. Join a dynamic team that values diversity and innovation, where your contributions will help foster meaningful connections and support the university's mission to create positive impact. Embrace the opportunity to thrive in a collaborative environment that prioritizes professional growth and community engagement.

Benefits

Generous benefits

Flexible schedule

Professional growth opportunities

Diversity and inclusion programs

Qualifications

• 3 years of experience with complex technical platforms and systems.
• Experience documenting processes for general users.

Responsibilities

• Coordinate daily tasks and projects with the management team.
• Extract, transform, and load data files for updates.
• Collaborate to manage daily data exchange and recommend solutions.

Skills

CRM systems

Database management

Technical writing

Data analysis

Project management

Education

Bachelor's degree

Tools

Relational Database Management Systems (RDMS)

Business intelligence software

Job description

Join to apply for the DATA STEWARDSHIP MANAGER role at University of Washington

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Join to apply for the DATA STEWARDSHIP MANAGER role at University of Washington

Req #: 245764

Department: UW ADVANCEMENT: GIFT SERVICES

Job Location Detail: Hybrid - minimum 2 days/week in the office

Posting Date: 05/01/2025

Closing Info: Closes On 05/12/2025

Salary: $5,834 - $6,042 per month

Limited Recruitment:

Open to Department employees only


Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

The Advancement Operations team empowers University Advancement to achieve and sustain its mission and vision. This starts with creating a culture of belonging ( https://www.washington.edu/advancement/ua-dei-visions-values-and-actions/) within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.


The Gift Services team has an exciting opening for a Data Stewardship Manager. This is a full-time permanent position.


The Data Stewardship Manager will work independently under the general supervision of the Senior Director for Gift Services to manage all aspects of biographical data—an integral component of daily operations and a sustained commitment to excellence.

The Data Stewardship Manager will contribute to the broader Gift Services team and support its service promise: : to provide excellent service to donors, alumni, UW partners and stakeholders through timely, responsive and graceful solution-oriented results; to be highly engaged, efficient, accurate and transparent performers who seek continuous improvement of our processes; and to share our expertise and guidance as the go-to resource for gift-related UW policies and procedures and industry best practices.


What You Will Do:

• Coordinate with the management team, balancing daily tasks and projects.
• Extract, transform and load data files to support biographical updates and gift processing.
• Create, maintain and resolve entity records to ensure data quality and effective stewardship.
• Collaborate with the Office of Research and Sponsored Programs Finance and the Core Data Analyst, manage the daily data exchange in the Funding Entity Core Database Management (FECDM) and recommend solutions for cross-platform issues and ID integrations.
• Partner with Data Governance and Gift Services leadership to streamline FECDM operations.
• Audit and analyze biographical update requests in Tandem and FECDM.
• Follow UW policies to provide supporting documentation for audits and requests, following federal and state gift reporting and public records guidelines.
• Coordinate with the Prospect Management team compile, confirm and complete due diligence.
• Work with UA’s Information Management team to recommend and implement system improvements. Develop and lead continuous improvement training sessions for Gift Services and UW partners.
• Perform functional testing to ensure seamless adoption of new tools.
• Monitor, track, and recommend changes to systems and tools as developed.
• Promote and maintain a positive and productive work environment.
• Elevate issues to Gift Services management as needed.
  
  
  
  

Minimum Requirements


Bachelor's degree AND three years of experience, familiarity with documenting processes and procedures for general users and experience using complex technical platforms and systems.


Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

What You Bring:

• Experience with constituent relationship management (CRM) systems, database management applications and business intelligence software.
• Knowledge of Relational Database Management Systems (RDMS).
• Demonstrated technical writing skills sufficient to prepare concise technical documentation.
• Demonstrated ability to lead and inspire change.
• Ability to prioritize many different assignments and remain flexible to accommodate unexpected contingencies.
  
  
  
  

What You Can Expect:

• Hybrid work schedule of two days in the office per week.
• A flexible schedule, as the workload and timing may vary seasonally — high-quality work within tight deadlines is expected, as is the ability to adapt to a fast-paced, deadline-driven environment.
• Cubicle/shared workspace environment which may result in higher noise levels and visual distractions.
  
  
  
  

Application Process:

The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your “My Jobs” page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

#UWUAJOBS

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Higher Education

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