Data Services Associate

RE Tech Advisors; Dallas (TX); Remote; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with company match

Health and welfare benefits

Life and disability insurance

Paid time off

Job summary

RE Tech Advisors, a Legence company, seeks a Data Acquisition Associate to support sustainability data collection and analytics across client portfolios. You will capture, validate, and maintain property-level ESG and utility data, ensuring accuracy, timeliness, and readiness for reporting.

This is a full-time remote role in the Dallas area with onboarding on site. You will coordinate with property management and utility partners, use ENERGY STAR Portfolio Manager, and help maintain data quality

Qualifications

• Some professional work experience in data support (collection and entry) or a related execution‑focused role.
• Experience with organizational tools and presentations.
• Experience with ENERGY STAR Portfolio Manager a plus, but not required.

Responsibilities

• Support property onboarding by coordinating with property management teams to gather essential information for each property across assigned portfolios.
• Create, update, and maintain property-level data in internal databases and tools, including ENERGY STAR Portfolio Manager.
• Lead preparation for property manager ENERGY STAR Portfolio Manager training by coordinating across other departments to ensure materials are updated.
• Coordinate with property management teams and utility companies to collect utility data for ENERGY STAR Portfolio Manager.
• Maintain utility data collection quarterly and annually for manual updates.

Skills

Attention to detail

Time management

Communication

Independent worker

Remote work experience

Team collaboration

Tools

ENERGY STAR Portfolio Manager

SharePoint

Microsoft Office Suite

Job description

Support sustainability data collection and management. Ensure timely, accurate ESG data for analytics, reporting, and benchmarking. Remote, Dallas area.

RE Tech Advisors, a Legence company

RE Tech Advisors , a Legence company, is a sustainability data and advisory firm dedicated to making buildings better — more efficient, more resilient, and more valuable. RE Tech has a progressive and ambitious client base that includes commercial real estate portfolios, private equity investors, federal agencies, industry associations, and manufacturing companies. The nationwide team of 110+ sustainability professionals delivers flexible services that support informed decision-making and measurable outcomes. By joining the RE Tech Advisors team, you will work closely with recognized industry leaders who are driving national and global sustainability initiatives.

Position Summary:

The Data Acquisition Associate supports RE Tech’s sustainability data management and analytics work across 5-8 clients of varying sizes and levels of support by collecting, entering, validating, and maintaining accurate property‑level ESG and utility data. This role executes structured, repeatable data acquisition tasks within established processes and tools, with a strong focus on accuracy, completeness, and timeliness.

The Data Acquisition Associate works closely with internal teams and client property managementcontacts to ensure required data is obtained, maintained, and ready for downstream analytics, reporting, benchmarking, and assurance work. Success in this role is defined by execution quality, reliability, and adherence to standards - not independent decision‑making or process design.

Essential Job Functions / Job Duties and Responsibilities

• Support property onboarding by coordinating with property management teams to gather essential information for each property across assigned portfolios.
• Create, update, and maintain property‑level data in internal databases and tools, including ENERGY STAR Portfolio Manager to benchmark properties in accordance with established procedures.
• Lead preparation for property manager ENERGY STAR Portfolio Manager training by coordinating across other departments to ensure presentation materials are updated.
• Coordinate with property management teams and utility companies to collect utility data to be pushed directly to or update manually in ENERGY STAR Portfolio Manager.
• Maintain utility data collection quarterly and annual for manual updated data from utility companies
• Obtain, review, and validate building documentation to ensure alignment with data provided by property teams; follow up as needed to resolve gaps or inconsistencies.
• Communicate with property teams and third‑party data vendors to collect required data and resolve routine questions.
• Monitor data timeliness and quality, following up on missing, late, or inconsistent information on a regular basis.
• Assist other departments with mass property management reach out by using mail merge.
• Support routine data quality checks and corrections within defined workflows.
• Complete uility data upload from invoices by using AI bill reading tools across several different properties at once.
• Support the offboarding of properties after disposition by ensuring utility data is updated through the sell date and creating copies to ensure data is not lost after the sale.
• Track time accurately and bill to appropriate job codes and labor categories.
• Follow all company policies, processes, and documentation standards.
• Escalate issues, edge cases, or process exceptions to Leads or Managers rather than resolving independently.
• Perform other duties as needed and assigned.

Essential Knowledge, Skills and Abilities

• Strong attention to detail and execution discipline.
• Ability to adapt to changing priorities and deadlines.
• Strong time management skills and ability to work in a fast-paced environment.
• Ability to manage assigned tasks and daily priorities and follow established schedules.
• Initiative to assign one’s own task when scheduled tasks are not taking place.
• Demonstrated ability to work independently and within different team settings.
• Ability to follow established processes, templates, and quality standards consistently.
• Comfort performing repetitive, accuracy‑driven tasks with minimal variation.
• Strong record/note keeping skills. Willingness to ask questions and elevate issues rather than guess.
• Clear and professional written and verbal communication skills sufficient for routine coordination with property teams and internal stakeholders.
• Working knowledge of ENERGY STAR Portfolio Manager or ability to learn quickly.
• Growth mindset and openness to feedback and continuous improvement.
• High standards of professionalism, ethics, and confidentiality.
• Knowledge with online collaboration and file sharing tools, such as SharePoint and Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook, Teams).
• Demonstrated ability to work in a primarily remote environment.

Required Education and/or Experience

• Some professional work experience in data support (collection and entry), operations, administration, or a related execution‑focused role.
• Some experience with organizational tools.
• Some experience with presentations.
• Experience with ENERGY STAR Portfolio Manager a plus, but not required.
• Experience with utility data a plus, but not required.

Additional Eligibility Qualifications

• Work Environment/Physical Demands
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel Requirements

This is a full‑time remote position in the Dallas Fort Worth area as you are required to report to the office during onboarding and training, and periodically travel into the office for meetings, as needed.

Additional Requirements

• No sponsorship available for this position
• Non-Exempt Position

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission‑critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long‑term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq‑100 Index among its clients.

Benefits Overview

401(k) Plan with Company Match: Currently match contributions dollar‑for‑dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non‑accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit‑based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law