Data Services Associate

Focus Financial Partners; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

Focus Partners is seeking a Data Services Associate in our downtown Chicago office to support the Operations team by maintaining portfolio data in Addepar and ensuring accuracy of client reporting.

The role requires strong attention to detail, the ability to reconcile accounts across custodians, and collaboration with internal teams; a background in asset management and Excel proficiency is preferred. This position is non-exempt with broad total compensation potential.

Qualifications

• Bachelor's degree or higher; not required strictly but preferred.
• At least 3 years in operations within asset/family/brokerage.
• Experience with Addepar or similar portfolio accounting platform.
• Experience performing account and portfolio reconciliations.
• Advanced Excel proficiency; strong analytical skills.

Responsibilities

• Execute daily operational processes for client portfolios in Addepar.
• Reconcile transactions, positions, and cost basis across custodians.
• Load and reconcile manually maintained accounts as needed.
• Monitor corporate actions impacting portfolios and report updates.
• Support month-, quarter-, and year-end reporting and reconciliations.
• Assist with data integrity, audits, and process improvements in Addepar.
• Investigate reconciliation breaks and escalate issues.
• Collaborate with Operations and other teams to ensure data accuracy.
• Contribute to automation and efficiency projects to improve data quality.

Skills

Addepar

Portfolio reconciliations

Excel

Custodian platforms

Analytical skills

Education

Bachelor's degree preferred

Tools

Addepar

Pershing

Schwab

Fidelity

Job description

Job Description Summary

Our Data Services Associate, based in our downtown Chicago office, plays a key role in supporting the Operations team by maintaining accurate portfolio data and ensuring the integrity of client reporting through Addepar. This position requires exceptional attention to detail, strong analytical and communication skills, and the ability to collaborate effectively across internal teams and external partners.

Job Description

Primary Responsibilities

• Execute daily operational processes related to establishing, maintaining, and reporting on client portfolios within Addepar.
• Perform daily reconciliation of transactions, positions, and cost basis across custodial platforms.
• Load and reconcile manually maintained accounts as needed.
• Monitor, research, and process corporate actions impacting client portfolios.
• Support month-end, quarter-end, and year-end reporting and reconciliation activities.
• Assist with data integrity initiatives, audits, and ongoing enhancements within Addepar.
• Investigate and resolve reconciliation breaks, escalating issues when appropriate.
• Partner with Operations and other internal teams to ensure the accuracy and completeness of portfolio data.
• Contribute to process improvement initiatives focused on increasing automation, efficiency, and data quality

Qualifications

• Bachelor's degree preferred but not required.
• Minimum of 3 years of operations experience within an asset management, wealth management, family office, or brokerage environment.
• Experience with Addepar or a similar portfolio accounting/reporting platform.
• Demonstrated experience performing account and portfolio reconciliations is a must.
• Advanced proficiency in Microsoft Excel.
• Experience working with multiple custodians, including Pershing, Schwab, and Fidelity.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• A strong desire to become an Addepar subject matter expert and continuously expand technical knowledge.

This position is an non-exempt position. The annualized base pay range for this role is expected to be between $60,000 - $70,000 per year base salary compensation range. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k). Please note that the job title is subject to change based on the selected candidate’s experience and education.

Focus Partners is an organization of wealth, asset, and business management resources that brings strength, innovation, and partnership to client relationships. Through a comprehensive range of services, Focus Partners supports clients at every stage of life, helping them manage their financial future. Focus Partners uses research-backed investment strategies to create custom-built portfolios and delivers personalized wealth planning solutions to clients in all 50 states. Focus Partners is part of Focus, a leading financial services firm comprised of wealth management, family office, and business management services. To learn more about Focus, visit focuspartners.com or follow the company on LinkedIn.

Focus is a leading financial services firm comprised of integrated wealth management, family office, and business management services. Blending deep expertise and expansive resources with a boutique, client-first fiduciary philosophy, Focus helps individuals, families, and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus, visit www.focusfinancialpartners.com or follow the company on LinkedIn.

EEO Statement

Focus is an equal opportunity employer and bases its employment decisions on the employee or candidate’s skillset, and without regard to an employee or candidate’s race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by local, state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]

For California Applicants:

Information on your California privacy rights can be found here

For Indiana Applicants:

It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants:

I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

For Massachusetts Applicants:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.

For Montana Applicants:

If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants:

Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.