Data Quality Specialist- Oncology

WVU Medicine; Morgantown (WV); On-site; USD 42,000 - 65,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking a data management specialist to accurately collect and maintain oncology-related data for quality improvement, accreditation, and reporting. The role involves database design, documentation, extraction, and deletion with attention to data integrity and confidentiality.

You will collaborate with Clinical Research Specialists, Office Manager, HIM, and leadership to ensure data accuracy, timely reporting, and support for regulatory requirements.

Qualifications

• Bachelor’s degree in a health-related field or related discipline.
• State criminal background check and federal checks if applicable.
• Two years of experience in data management or related field.

Responsibilities

• Assist with data collection from chart reviews and aggregates.
• Maintain current and valid data in databases.
• Ensure 98% accuracy in concurrent data collection and entry.
• Generate reports for quality management activities.
• Notify supervisors of incomplete data or discrepancies.
• Assist with IRB compliance and regulatory document management.
• Organize and support information requests from researchers and partners.
• Maintain security and confidentiality of patient information.

Skills

Data entry accuracy

Data management

Healthcare data experience

Communication skills

Team collaboration

Problem solving

Education

Bachelor’s Degree in Business, Computer Science, Health Information Systems or related health field

Tools

Microsoft Windows

Microsoft Word

dBase

Excel

Access

Job description

Primary responsibility for accurate and concurrent data entry and management utilized for research, reporting, maintaining certifications, accreditations and quality improvement activities within Oncology Services. Establish and maintain databases including design, documentation, extraction, and deletion. File management and testing to ensure data integrity and efficient processes for data collection, entry, and retrieval. Maintain security and confidentiality of patient/protocol information. Preparation for, monitoring and maintaining data/ processes related to cancer accreditations. Works in collaboration with others to optimize data management and functionality/ reporting of quality improvement processes.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Business, Computer Science, Health Information Systems or other health related field.

2. State criminal background check and Federal (if applicable), as required for regulated areas.

PREFERREDQUALIFICATIONS:

EXPERIENCE:

1. Two (2) years of experience in data management or related field.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Assists with the collection of data through various methods such as chart reviews of patients, aggregates data, and analyzing data.

2. Reviews, analyzes, and interprets information and data from multiple resources to identify new and established patient information for inclusion into identified database fields

3. Maintains current and valid data in relevant databases.

4. Assumes primary responsibility for concurrent data collection and entry on specified data points with 98% accuracy.

5. Meets data completion requirements to assist leadership with daily, weekly, and monthly quality management activities.

6. Accurately deletes or archives appropriate patient information from the database

7. Notifies Clinical Research Specialist/s, Manager, Medical Director, and/or Oncology Quality Coordinator of incomplete, missing data elements or data entry discrepancies identified in database.

8. Tracks and validates data accuracy and timeliness.

9. Accurately assigns codes for all collected information.by working collaboratively with the Clinical Research Specialists, Office Manager, and/or HIM Department to assure accuracy of coding.

10. Utilizes specified registry /protocol codes when necessary.

11. Completes code assignment with 98% accuracy.

12. Provides and disseminates data and statistical information for research, education and outreach as well as assists with studies and audits for other service activities as requested by the Clinical Research Specialist/s, physicians and managers/ directors.

13. Reviews requested data to determine scope and availability of information and any known potential duplication of studies/protocols/quality management projects.

14. Reviews requested data with Clinical Research Specialist/s, physicians, Directors, etc. to assure compliance with Internal Review Board (IRB) for Investigational Study requirements.

15. Generates customized reports from database to internal and external departments as appropriate

16. Assists in consent tracking, screening and regulatory document management

17. Organizes and assists in the completion of requests for information (RFI) forms as well as requests from pharmaceutical companies, monitoring agencies and insurance companies.

18. Assists with the organization and availability of data for audit by outside agencies

19. Facilitates the establishment and maintenance of record keeping and filing systems.

20. Uses and maintains computer hardware and software.

21. Competently utilizes computer hardware and software programs including but not limited to: Microsoft Windows, Microsoft Word, dBase, Excel, Access, and Harvard Graphics.

22. Troubleshoots hardware and software problems as appropriate.

23. Assures completion of appropriate activities needed for database maintenance

24. Monitors and maintains the various computer information systems primarily for the Blood and Marrow Transplant/ Hematologic Malignancy Program.

25. In collaboration with others assists with the compliance of all Oncology Accreditation Designation criteria.

26. Maintains knowledge of JCAHO, ACOS, FACT, and other state statutes as they relate to the WVUH Cancer Program

27. Provides statistical reporting on patients as required for specified registries.

28. Participates in required education annually.

29. Maintains and continually improves technical skills needed to enter data, troubleshoot general technical problems, and adequately utilize relevant data entry systems.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to lift 11 to 20 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

1. Experience with medical terminology.

2. Experience with the oncology population.

3. Knowledge of and/or capability of standard computer systemsincluding manipulating large information sets.

4. Excellent customer service skills.

5. Ability to communicate effectively.

6. Must be able to work as part of a collaborative team.

7. Ability to troubleshoot hardware and software problems, prioritizes tasks, and deal with frequent interruptions/ requests effectively.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

8893 WVUH Oncology Quality Management

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.